Finance Assistant

Duties and Responsibilities

1. Ensure implementation of operational strategies and procedures, focusing on achievement of the following results:

• Full compliance with UN/UNDP rules and regulations of financial processes, financial records and reports.
• Provision of inputs to elaboration of work plans.
• Assistance in preparation of financial analyses and related reports.

2. Assistance in Finance Unit to do basic research, focusing on achievement of the following results:

• Conduct analysis on the workflow of finance unit and produce report on process optimization.
• Consolidate agencies payments and generate agencies master sheet.  
• Improve integrity of data used for Pay cycle process.
• Liaison with other United Nations agencies for information relating to payments.

3. Provide accounting and administrative support, focusing on achievement of the following results:

• Processing of financial documentation (vouchers, supporting documents, telephone invoices, etc.) and maintaining internal expenditures control system by ensuring that vouchers processed are matched and completed, transactions are correctly submitted in system; travel claims, and other entitlements are duly processed.
• Provision of information for reports on financial status, procedures, exchange rates, expenditure and potential funding problems.
• Follow up with other United Nations agencies for information relating to payments.
• Financial support to country office programme teams (as assigned by the supervisor).
• Proper control of the supporting documents for payments and financial reports for NEX projects; vouchers for management projects; Pay Cycle and payment execution.
• Timely corrective actions on vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers.
• Presentation of information on the status of financial resources as required, and drafting of correspondences related to financial issues.
• Extracting, inputting, copying and filing data from various sources.
• Maintenance of the proper filing system for financial records and documents.

4. Support knowledge building and sharing in the CO, focusing on achievement of the following results:

• Participation in the trainings for the operations/projects staff on Finance.
• Contributions to knowledge networks and communities of practice.

Competencies

• Ability to perform a variety of repetitive and routine tasks and duties related to finance screening, collecting and preparation of documentation, data input, transactions tracking, filing, provision of information.
• Ability to review data, identify and adjust discrepancies.
• Ability to produce accurate and well documented records conforming to the required standard.
• Good knowledge of financial rules and regulations.
• Strong IT skills
• Ability to provide input to business processes re-engineering, implementation of new system.

Required Skills and Experience

1. Education

• Master Degree in Business or Public Administration and majored in Accounting/Finance would be desirable, but it is not a requirement.

2. Experience

• 1 year of accounting experience is required.  Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.

3. Language requirement

• Fluency in English and Chinese.

4. Application procedure

“Qualified and interested individual consultants are hereby requested to apply and must submit the following documents/information uploaded to their online application":

Documents to be included when submitting application:

• Please provide Offeror’s Letter and proposal (download the format in below link) together w ith your CV while submitting application;
• Please note that the system will not accept the uploading of more than one document so please merge or scan all your documents into one prior to uploading;
• In the Offeror’s Letter and proposal, you will be asked to confirm your interest and availability for the assignment, and provide technical and financial proposal.
• Offeror’s Letter and proposal Download Link: https://pan.baidu.com/s/1gg5fdlT
• Selection criteria: Technical evaluation - 70%; Financial Evaluation - 30%; The final offer goes to the highest combined score winner.