Secretary for roster purposes (Bonn)
Bonn
- Organization: WHO - World Health Organization
- Location: Bonn
- Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
-
Occupational Groups:
- Administrative support
- EU/PCR Policy and Governance for Health and Well-being
- Closing Date: Closed
PURPOSE OF THE POSITION
Secretarial and administrative work for the planning and implementation of the organization, communication and documentation activities of the Centre for Health and Urban Environmental Quality.DESCRIPTION OF DUTIES
1. Drafts correspondence and documents based on written/verbal prompts from the professional staff of the unit. Composes and finalizes correspondence of administrative nature. Provides rough translation or synopsis of incoming mail. Takes notes at meetings. Types reports and other documentation.
2. Assists with the administrative preparation and conduct of regional meetings and educational activities, in accordance with established procedures.
3. Makes travel arrangements for duty travels and, in accordance with established procedures, prepares approval memoranda, travel authorizations and follows up on issue of duty travel reports.
4. Prepares correspondence for the recruitment of consultants and staff; arranges briefing appointments and provides secretarial support for them while in EURO; processes agreements for performance of work and other types of contractual arrangements as required and related correspondence follows up on deadlines of such agreements/contracts and prepares payment instructions.
5. Initiates action to process or follow up on correspondence, documentation and forms. Creates background files and compiles reference material as appropriate. Accesses and retrieves information from relevant databases and updates as required.
6. Responds to and acts on telephone enquiries and requests for information. Assesses the critical nature of technical enquiries and refers them to appropriate staff for reply. Coordinates appointments for supervisor(s) and organizes programmes for visitors.
7. Provides briefing and guidance to staff at all levels in the unit/programme on office practices and procedures; liaises with, assists or replaces other secretaries and/or programme assistants in the unit or department should the need arise.
8. Performs other related duties as required.
REQUIRED QUALIFICATIONS
Education
Essential\: Equivalent to graduation from secondary school or technical or commercial school
Desirable\:
Desirable\:
Higher education from an accredited educational institution an asset.
Desirable\: Experience in WHO/UN an asset.
Desirable\: Intermediate knowledge of French, Russian or German
Experience
Essential\: At least four yearsâ experience in the secretarial/administrative field.Desirable\: Experience in WHO/UN an asset.
Use of language skills
Essential\: Excellent knowledge of EnglishDesirable\: Intermediate knowledge of French, Russian or German
Skills
Specific skills required\:Proficiency in the use of standard office software (MS Office applications) and note-taking. Operation of computerised systems and databases.REMUNERATION
EURO 33189 net per annum
This vacancy is now closed.
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