Administrator

1. Implement PAHO standard systems, norms and procedures for the administration of human, financial and material resources of the PWR Office, as well as for the control and evaluation of such processes;
2. Collaborate with the PWR in the planning, organization, operation, and evaluation of administrative services, as part of the biennial work planning and HR planning exercises; 
3. Participate in the implementation and development of the Organization's technical cooperation projects and activities for PWR by planning and controlling all financial and administrative services/support required;
4. Formulate general and specific budgetary estimates for regular and extra budgetary funded projects; plan, organize and monitor the application, control and accounting of approved budgetary allocations by programs;
5. Administer, control, and disburse funds within the approved budgetary allocation as approved by the corresponding manager and PWR  in accordance with established regulations and procedures and within the authority delegated;
6. Administer personnel policies and apply established regulations, rules and procedures concerning recruitment, appointment, benefits, and other personnel matters, including issues related to immunities and privileges as they apply to international staff as well as local labor legislation as it applies to locally recruited administrative personnel, contractual services and special service agreements;
7. Supervise the computerized administrative activities of the Office, manage coordination of the office systems with the corporate Enterprise Resource Planning (ERP) system (PMIS); monitor the development of new systems software and the preparation of the corresponding operation standards and procedures manuals in accordance with corporate IT Governance processes; ensure that the appropriate systems administrative and maintenance tasks are performed; assist in the maintenance of the Office's computerized information systems in accordance with  corporate standards;
8. Develop and recommend annual staff development programs in order to improve the efficiency and effectiveness of the Office's administrative and managerial capability; plan and organize the implementation of approved training; participate or provide training in subjects related to administration;
9. Brief and guide project managers and other personnel of national, subregional and regional projects with respect to the management of all administrative operations and services; ensure that pertinent rules and regulations of the Organization, as well as conditions of agreements with donors and the government are observed;
10. Prepare confidential correspondence, special reports, questionnaires, evaluations, and justifications related to specific and general administrative tasks within the area of responsibility;
11. Coordinate the periodic collection and analysis of pertinent economic and financial data in order to recommend rates or adjustments to rates for special service agreements, special contractual arrangements, agreements with donors, other participating institutions, etc.;
12. Coordinate joint services with UN agencies’ administrative teams, where applicable;
13. Develop, implement and ensure institutional/organizational security measures are complied with in accordance with corporate security standards;
14. Monitor and coordinate the upkeep and maintenance of the premises with service providers and Government counterparts as per contracts, basic and lease agreements for the property;
15. Assist the Representative and the technical advisors in the active search of funding for priority projects in the country;   participate in meetings with donors; prepare presentations and necessary documents for obtaining financing;
16. Manage the administrative team to provide administrative services for the PWR office; ensure effective delivery of services through the appropriate internal controls and periodic evaluations in accordance with policies and guidelines;
17. Coordinate and provide supervision to the administrative operation of PALTEX (if applicable);
18. Ensure basic program and budget management functions, in particular follow-up of program implementation, human resources plan and operational plan;
19. Participate in technical-administrative meetings and contribute to the efficient and timely implementation of the technical cooperation program;
20. Participate in monitoring meetings related to the execution/implementation of national voluntary contribution (NVC) agreements and projects;
21. Supervise staff assigned to the Administrative Team, establish clear work objectives, conduct timely and effective performance appraisals, provide coaching and feedback, and support staff development opportunities;
22. Perform other related duties, as assigned. 

• Intrainstitutional Action\:  Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
• Analysis, synthesis and forecasting\:  After analyzing situations on the basis of the available evidence and knowledge, leads one’s area of responsibility toward individual and collective actions. Encourages the importance of continual analysis. Verifies and promotes that action is taken in situations that will require future intervention, based on ongoing analysis. Leads others in decisions needed to implement required actions. Is capable of anticipating the implications of analyzed situations between one and two years ahead.
• Performance management\: Displays self-initiative toward measurable improvement. Contributes to the development and implementation of realistic and achievable work plans.  Evaluates development in terms of the completed objectives. Is capable of achieving objectives and goals in a constant and systematic way.  Discusses suggestions for improvement. Recognizes the needs for development and orients on how to improve.
• Teamwork\: Promotes team work and leads one's area to finish tasks and accept responsibility. Creates a positive environment within the area of work. Makes everyone feel like they are part of the team as well as welcomes and appreciates everyone's ideas and suggestions. Able to see the positive aspects of working as a team, shares the team's enthusiasm for achieving mutual goals.
• Administrative support for technical cooperation interventions\: Utilizes a cross organizational perspective to provide administrative advice and support to the technical cooperation teams. Leads a solutions-based approach to resolving challenges. Employs an integrated approach to gain an understanding of the complex reality in which the Organization operates.
• Devising the budget for interventions and cost optimization\:  Does a complete analysis of the different components of the budget for the intervention plans. Participates in the preparation of budget alternatives for intervention plans, providing input for financial analysis, activity funding, and understanding the implications of the potential results to optimize resource use.
• Accountability\:  Identifies, in conjunction with management, specific activities, processes jobs that require defined accountability, linking them to accountability strategies and objectives. Revises periodically progress made in the established work plan with his/her supervisor. Constantly reaches their objectives. 

• Expertise in administration, budget planning and programming, financial/accounting administration, local and international human resources management, security, travel arrangements, general services, procurement, and other related administrative services and operations. 
• Thorough theoretical and practical knowledge of managerial principles and practices, as well as good judgment to plan and execute tasks and to supervise subordinates.
• Thorough theoretical and practical knowledge and skills in handling financial, personnel, and administrative problems, and be able to maintain good working relationships with government authorities and officials from donors, host government, and other participating institutions.
• Strong technical, analytical and conceptual skills; demonstrated ability to assess, analyze, synthesize and provide recommendation on key managerial and administrative issues;
• Ability to integrate managerial and administrative inputs into recommendations for decision-making process; ability to manage multiple issues and tasks in a complex organizational environment;
• Strong professional oral and writing skills, including the development of reports, oral presentations, and other documents for consideration at the highest levels of the Organization.