Administrative Assistant GS5, Maiduguri
- Organization: UNICEF - United Nations Children’s Fund
- Location:
- Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
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Occupational Groups:
- Operations and Administrations
- Administrative support
- Operations and Business Management
- Programme Management
- Closing Date: Closed
Under the supervision and guidance of the supervisor, the Administrative Assistant supports the Field office through providing a range of administrative, and operational support in developing, implementing, executing and monitoring their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.
The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.
Job organizational context (Please outline the type of office this position is in, in addition to its supervisor) :
The Generic Job Profile for the Administrative Assistant, at the G-5 level, is to be used in the UNICEF Maiduguri Field office. Â
Purpose for the job (Please outline the overall responsibility of this position)
The Administrative Assistant is responsible for executing a broad variety of standardized administrative tasks for the respective section(s) requiring thorough knowledge of UNICEF administrative procedures, processes and policies.
In this capacity, the need to project the image of a credible and reliable service provider is imperative to quality of process delivery, and the impact of work directly reflects on the overall reputation of the team in terms of responsiveness to client needs and quality of process execution.
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III. Key functions, accountabilities and related duties/tasks (Please outline the key accountabilities for this position and underneath each accountability, the duties that describe how they are delivered. Please limit to four to seven accountabilities)
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Summary of key functions/accountabilities:
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Supports management of administrative supplies, office equipment and vehicles, updating inventory of items.
General Administrative Duties
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IV. Impact of Results |
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The efficiency and effectiveness of support provided by the admin assistant ensures that a strong administrative platform is provided to the respective sections, which in turn affects the timely and accurate completion of the services provided by advisors and specialists in the team. Â
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V. Competencies and level of proficiency required (based on UNICEF Professional Competency Profiles)
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Core Values
Core competencies
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Functional Competencies:
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VI. Recruitment Qualifications
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Education: |
Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization. |
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Experience: |
A minimum of 5 years of progressively responsible administrative or clerical work experience is required. |
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Language Requirements: |
Fluency in English and local language of the duty station is required. |
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