Syria Crisis and Resilience Response Programme Manager

Ankara

Organization: UNDP - United Nations Development Programme
Location: Ankara
Grade: Junior level - NO-B, National Professional Officer - Locally recruited position
Occupational Groups:
- Environment
- Crisis Prevention and Recovery
- Disaster Management (Preparedness, Resilience, Response and Recovery)
- Emergency Aid and Response
- Climate Change
- Project and Programme Management
- Managerial positions
Closing Date: Closed

Background

As of November 2017, Turkey hosts over 3,2 million Syrian refugees. Syrian refugees are mainly located in the Southeast Anatolia region bordering Syria, but as the crisis continued, the population has expanded to other regions as well. Turkey hosts the largest refugee population in the world and has demonstrated strong national ownership of the response. The Government of Turkey provides a rights-based legal framework through the Temporary Protection regulation, which offers access to education, health care, employment and social security to Syrians. According to the Government of Turkey, it spent 30 billion USD over the last 5 years on the response to the Syria crisis.

Currently, out of the 3,2 million registered Syrian refugees, more than 2,6 million refugees live amongst Turkish host communities. 45% of the 3,2 million refugees are concentrated in 4 provinces in the South East. Within these provinces, there are four municipalities in Turkey that are particularly impacted, each hosting more than 100,000 Syrians. In these cities, the ratio of the Syrian population to that of host communities is higher than 15%, including Kilis, Hatay, Gaziantep and Şanlıurfa. Populations have either reached or exceeded 2023 population projections. Kilis, for instance, hosts almost as many Syrian refugees as its local population.

UNDP supports the Government of Turkey in responding to this large-scale displacement through the implementation of the Syria Crisis Response and Resilience Programme (i.e. Syria Response Programm) in Turkey. The programme contributes to strengthen the resilience of Syrians under Temporary Protection, host community members, local municipalities and relevant national institutions to cope with and recover from the impact. UNDP’s resilience response strategy is to invest in existing national and local systems to ensure they can adequately serve both host and Syrian communities.

UNDP’s Syria Response Programme is funded by several key donors, including the EU, the Government of Japan, KfW and US BPRM. UNDP is hiring two Syria Response Programme managers: one to manage overall implementation of the EU MADAD funded project and one to manage the overall implementation of the non-EU funded projects under the programme.

UNDP will implement the EU-UNDP Turkey Resilience Project (2018-2019) (hereinafter referred to as ‘the Project’), funded by the EU Regional Trust Fund in response to the Syrian crisis (EUTF Fund). The Project consists of three main components: Component 1 on Employment Creation, Component 2 on Municipal Service Delivery and Component 3 on Adult Language Training. The overall budget for the Project is 50 million EUR to be implemented in 2018-2019. Main partners for the EU funded Project include the Ministry of Science, Industry and Technology (C1), Ilbank (C2) and Ministry of National Education (C3). UNDP is currently also in the process of recruitment the full project teams for each of the Project components.

This ToR relates to the recruitment of the Programme Manager for the EU MADAD funded project under the Syrian response programme.

Overview of assignment

The Syria Crisis Response and Resilience Programme Manager will be responsible for the overall implementation of the EU Project, including planning of implementation, financial management, and reporting. He/she has a supervisory role for the three Project Managers and other EU funded cross-project positions (e.g. Gender Expert, M&E Specialist and Communication Specialist) under the Project. The Programme manager will ensure the quality of the reports to be submitted to the donor and support the management of the grant contract with the EU in close cooperation with the Senior Resilience Advisor. He/she will ensure the project is managed in line with the EU contractual obligations and UNDP’s rules and regulations.

The Programme Manager will serve as a key focal point for national and local Government engagement (together with the Project Managers and ARR-programme) and ensure alignment of the Project with other projects implemented under the UNDP Syria Crisis Response and Resilience Programme. He/she will support the partnership with the EU and support the advocacy and policy dialogue of the results of the Project with key stakeholders. The Programme Manager will support the UNDP Senior Resilience advisor with UNDP’s coordination role under the Regional Refugee and Resilience Plan (3RP).

The Syria response Programme Manager will directly report to the UNDP Deputy Country Director and have a direct working relation with UNDP Senior Resilience Advisor on technical issues of the Project implementation. He/she will also work closely with Syria Crisis and Resilience Response Portfolio Manager, who is responsible for the management of the non-EU funded projects and provision of advisory services.

Duties and Responsibilities

Summary of Key Functions:

Overall implementation of the EUTF MADAD funded Project
Effective programme/project management including quality control and assurance
Strengthen and maintain Government partnerships and facilitate knowledge management

1. Overall implementation of the EUTF MADAD funded Project

Timely delivery of project activities and overall quality assurance of deliverables
Effective coordination of the team through provision of guidance and preparation of guidelines when needed, ensuring compliance with UNDP rules and regulations.
Ensure compliance with EU rules and regulations for the overall project
Budget and financial management of the project
Oversight of project related procurement
Oversight of project related communication and visibility and ensure compliance with EU rules and regulations
Effective coordination of the team by providing guidance and development of implementation tools as needed
Establish effective teamwork within the teams across the various project components under the EUT funded Project
Identify and establish clear roles and responsibilities within the team through effective work distribution strategies
Identify, analyze and provide relevant data to provide strategic directions to the team and collaboration with partners
Supervision of the Project staff

2. Effective programme/project management including quality control and assurance

Coordinate implementation of strategies through effective application of RBM tools, establishment of management targets for respective Programe/Project, project/programme outcome level performance indicators and success criteria and targets and monitoring achievement of results
Develop AWPs, organize work of project implementation teams, monitor and report progress and assure the quality of results achieved.
Ensure time and high-quality reporting in line with the agreed EU contractual arrangements. Supervises preparation of donor reports
Ensure technical (substance) quality of project outputs.
Perform Manager level 2 in ATLAS up to USD 30,000 as may be required by Country Office Internal Control Framework (ICF).
Regularly prepare aggregate reports on activities, outputs and outcomes. Supervises preparation of donor reports
Ensures cooperation and synergies in the Syria Crisis Response Programme and across UNDP Portfolios under the supervision of the ARR Programme;
Establish common grounds for thematic areas to leverage results across projects

3. Strengthen and maintain Government partnerships and facilitate knowledge management

Play a key role in strengthening and maintaining the relationship and communication with the relevant Government counterparts, including Ministry of Science, Industry and Technology, Ilbank and Ministry of National Education- in close cooperation with the project managers and coordinating with supervision of ARR-Programme
Ensure project implementation is aligned with national and local Government policies, closely coordinating with ARR Programme and Portfolio Managers
Analysis of relevant institutions and platforms in which the Programme can bring advantages to achieve the targets as well as added value.
Ensure required linkages with other development portfolios in UNDP, in close coordination with Portfolio Managers and under supervision of ARR Programme
Ensure effective and continuous advocacy to promote UNDP’s mandate and views in addition to information sharing

Competencies

Core
Innovation Ability to make new and useful ideas work	Level 3: Adapts ideas to context
Leadership Ability to persuade others to follow	Level 3: Inclusive in decision making
People Management Ability to improve performance and satisfaction	Level 3: Encourages collaboration and improves team performance
Communication Ability to listen, adapt, persuade and transform	Level 3: Recognized contributor with demonstrated ability.
Delivery Ability to get things done	Level 2: Completes work under established methods
*Technical/Functional*
Primary
UN System Knowledge of the UN System and ability to apply to strategic and/or practical situations	Level 2: Execute & Learn (Perform defined tasks)
Relationship Management / Partnerships Ability to engage with other parties, agencies, donors, and other development stakeholders and forge productive working relationships	Level 2: Execute & Learn (Perform defined tasks)
Development Planning Knowledge of development planning processes and the ability to apply to strategic and/or practical situations	Level 3 Apply & Adapt: Recognized contributor with demonstrated ability
Brief Writing Ability to prepare quality briefs and/or speeches	Level 2: Execute & Learn (Perform defined tasks)
Advocacy and Outreach Ability to communicate the value of the programme; Ability to manage the spread of information between the UNDP and the public	Level 3 Apply & Adapt: Recognized contributor with demonstrated ability
Representation Ability to productively share UNDP knowledge and activities (at UN and other venues)	Level 2: Execute & Learn (Perform defined tasks)
Monitoring & Evaluation Knowledge of methodologies, tools, systems and apply practical experience in planning, monitoring, evaluating and reporting and ability to apply to practical situations	Level 3 Apply & Adapt: Recognized contributor with demonstrated ability
Knowledge Management Ability to efficiently handle and share information and knowledge	Level 2: Execute & Learn (Perform defined tasks)
Quality Assurance Ability to perform administrative and procedural activities to ensure that quality requirements and goals are fulfilled	Level 2: Execute & Learn (Perform defined tasks)
Negotiation Ability to reach an understanding, resolve point of difference, or gain advantage in the outcome of dialogue	Level 2: Execute & Learn (Perform defined tasks)

Required Skills and Experience

Education:

Master’s Degree or equivalent in Business Administration, Public Administration, Economics, Political Sciences, Social Sciences or related field.

Experience:

General Experience

Minimum of 2 years of general working experience in development cooperation

Specific experience

Professional experience in international level in providing management advisory services, hands-on experience in design, monitoring and evaluation of development projects.
Solid experience in management of large scale international projects having similar scale with EUTF project
Experience in effective leadership and team coordination.
Experience and skills in advocacy, outreach and communications
Experience in establishing strategic partnerships with international organizations, media, academia, public and government institutions.

Assets

Substantive experience and expertise in the area of crisis response/socio-economic development
Prior experience with UNDP Project management and/or implementation
Prior experience with management of EU funded projects
Familiarity or experience with Ministry of Science, Industry and Technology, Ilbank and/ or Ministry of National Education

Language Requirements:

Fluency in English and Turkish

Female candidates are encouraged to apply.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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