Procurement Associate, GS-6 Global Shared Services Centre, Budapest, Hungary

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world. UNICEF's Global Shared Services Centre (GSSC) in Budapest, Hungary supports UNICEF operations globally in the areas of Finance, Human Resources, Payroll and Information Technology.

How can you make a difference?

Under the supervision of the Procurement Officer, responsibilities will include providing shared procurement support to the GSSC Service Management and Operations teams, including the Operations Manager, Service Management Lead, GSSC IT Lead, and GSSC HR Lead.  The Procurement Associate performs all procurement activities in compliance with the UNICEF Financial Rules and Regulations, Supply Division Manual and other applicable procurement procedures.

This will involve:

1. Create contracts and/or purchase orders.

• Prepare and generate Purchase Orders, Long Term Agreements, Direct Order Arrangements and price estimates.

2. Draft and update procurement related documents.

• Draft local and international tender invitations. Assist with preparation of Contract  Review Committee submittals.
• Prepare informational materials and instruction manuals.
• Update databases and management systems as required.

3. Ensure continuous availability of data related to procurement.

• Assist in preparation of forecast exercise to ensure a sustained and uninterrupted supply. Prepare and monitor detailed allocations database listing forecasts vs. supplier availability.
• Maintain procurement records.

4. Perform other duties as required.

• Provide overall administrative support to Procurement Officer.

As an advocate for every child, you will have…

• Completion of secondary education (i.e. high school diploma) is a minimum requirement.
• University level courses in administration and operations desirable.
• IT skills and working knowledge of the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is required.
• Minimum of six (6) years of relevant work experience in administration and operations, preferably with the UN or an international organization.
• Work experience in procurement is highly desirable.
• Previous hands-on experience in planning, organizing and delivering administrative support services is highly desirable.
• Work experience with a development organization is an asset.
• Knowledge of UN/UNICEF'S rules, regulations and procedures is considered an asset.
• Proven experience in dealing with confidential and sensitive communication and information is desirable.
• Proven ability to organize and prioritize is desirable.
• Fluency in English (verbal and written) is required. Knowledge of an additional UN Language (Arabic, Chinese, French, Russian, Spanish) is considered an asset.
• Knowledge of the local language of the duty station is mandatory.

Applicants must be nationals of EU countries or in possession of a valid work permit. Please attach a copy of your work permit to your application submission.

General Service (GS) staff are locally recruited staff and therefore, candidates are personally responsible for any travel and accommodation arrangements. UNICEF does not facilitate MFA accreditation for locally recruited staff.

For every Child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

All applications to UNICEF are required to be submitted through UNICEF's online recruiting system. All applications should be in English.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organization.