Tender document for e-learning module consultancy on child protection, January 2018

Islamic Relief Worldwide

Islamic Relief is an international aid and development charity, which aims to alleviate the suffering of the world's poorest people. It is an independent Non-Governmental Organisation (NGO) founded in the UK in 1984, with a presence in over 40 countries around the world

As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities - regardless of race, religion or gender.

Our vision:

Inspired by our Islamic faith and guided by our values, we envisage a caring world where communities are empowered, social obligations are fulfilled and people respond as one to the suffering of others.

Our mission:

Exemplifying our Islamic values, we will mobilise resources, build partnerships, and develop local capacity, as we work to:

Enable communities to mitigate the effect of disasters, prepare for their occurrence and respond by providing relief, protection and recovery.

Promote integrated development and environmental custodianship with a focus on sustainable livelihoods.

Support the marginalised and vulnerable to voice their needs and address root causes of poverty.

We allocate these resources regardless of race, political affiliation, gender or belief, and without expecting anything in return.

At the international level, Islamic Relief Worldwide (IRW) has consultative status with the UN Economic and Social Council, and is a signatory to the International Red Cross and Red Crescent Code of Conduct. IRW is committed to the Millennium Development Goals (MDGs) through raising awareness of the issues that affect poor communities and through its work on the ground. Islamic Relief are one of only 13 charities that have fulfilled the criteria and have become members of the Disasters Emergency Committee (www.dec.org.uk)

IRW envisages a caring world in which communities are empowered, social obligations are fulfilled and people respond as one to the suffering of others. By mobilising resources, building partnerships and developing local capacity, we work to enable communities to:

Ø Mitigate the effects of disasters, prepare for their occurrences, and respond by providing relief, protection and recover

Ø Promote integrated development and environmental custodianship with a focus on sustainable livelihoods

Ø Support the marginalised and vulnerable to voice their needs and address the root causes of poverty.

Please see our website for more information http://www.islamic-relief.org/

Project Background

Islamic Relief Worldwide (IRW) is committed to the international humanitarian commitments of ‘Leave No One Behind’ and the Core Humanitarian Standards drawing on our Gender Justice, Child Protection, Inclusivity and Conflict Sensitivity[1] experiences and policies[2]. IRW ensures its work has the greatest positive impact on the lives of all women, men, girls and boys of all ages and abilities whom we serve.

Funded by SIDA, IRW is piloting a protective inclusive approach to programming in six country offices (Gaza, Syria, Iraq, Yemen, Ethiopia and Pakistan). The overarching guidance is imbedded under protection mainstreaming principles. The programmes started March 2017 and will finish February 2018, each one of them is delivering a different intervention in different sectors. The project is implemented by IRW Programme Quality Department with focal points in 6 country offices.

Objectives

IRW is seeking a Consultant/Consultancy Company with a proven background in developing training materials/tools on child protection.

IRW has developed a training package on child protection under the Child Protection Policy and Channels of Hope Methodology with a faith sensitive approach and has trained a number of its country offices. We are looking to convert this training tools into an e-module to make it widely accessible for all IRW staff. Content of the e-module should bring together IRW experience as well as experience from the sector.

Duration of the e-module should not exceed 60 minutes

Review and revise Islamic Relief’s internal Child Protection (Safeguarding) Policy.

Scope

The scope of this assignment is to develop an e-module on child protection for IRW staff and review and revise the child protection (safeguarding) policy.

Methodolgy

In supporting the development of the training package and the production of the e-module, we expect the consultant/company to adopt a participatory and flexible approach including;

· Desk review of IRW documents and policies that are relevant to the training package development.

· Literature review of existing training packages in the sector that covers child protection and child safeguarding.

· Literature review of existing relevant minimum standards to ensure the deliverables meet minimum standards and additional supporting documents.

· Meetings and interviews with key staff in IRW headquarters.

· Develop an interactive e-module on child protection for IRW country offices

· Translate the e-module and child protection policy into Arabic language

Project requirements

The successful bidder is expected to have:

· Significant experience in training module development in an international development context

· Understanding, experience and knowledge child protection and child safeguarding

· Proven experience in developing e-learning modules on child protection

· Policy development

· Outstanding analytical skills

· Excellent writing and communication skills

· Experience in design and illustrations

· Adaptable: ready to work with a range of approaches as best fits each of the programmes, countries and teams within the portfolio

· Experience of working with a culturally diverse client group

· Engaging: able to relate to a range of cultural backgrounds and able to build effective relationships

Project output

• E-learning training package on child protection (SAFEGUARDING)

• Review and revise Islamic Relief Child Protection policy terms and conditions

Consultant is expected to provide best payment terms.

Timescales

Timescales for this project are as follows;

Task

Completion date

Proposal deadline

25^th January 2018

Shortlisting, interview and final selection

26th January 2018 (possibly)

Possible start date

1^st of Feb 2018

1st draft of e-learning package

15th Feb 2018

Finalise training package

28th Feb 2018

Contract duration: Duration to be specified by the consultant

Direct report: Programmes quality department

Location: UK, Birmingham

Programme’s quality team will provide support and guidance and ensure smooth communication with 6 country offices.

[1] IRW refers internally to inclusivity as an umbrella for child protection, gender, age and disability inclusion. Sensitivity is in reference to conflict

[2] http://www.islamic-relief.org/publications/

Consultancy contract

This will be for an initial period that is to be specified by the consultant commencing from February 2018 (exact date to be mutually agreed). The selected candidate is expected to work from their home/office and be reporting into the Programmes Quality Department of IRW.

The terms upon which the consultant will be engaged are as per the consultancy agreement. The invoice is to be submitted at the end of the assignment and will be paid on net payment terms 28 days though we can be flexible.

All potential applicants must fill in the table beneath in Appendix 1 to help collate key data pertaining to this tender. The applicant must be clear about other expenses being claimed in relation to this consultancy and these must be specified clearly.

For this consultancy all applicants are required to submit a covering letter with a company profile(s) and CV’s of all consultants including the lead consultant(s).

A proposal including, planned activities, methodology, deliverables, timeline, and cost proposal (including expenses) are expected.

Other relevant supporting documents should be included as the consultants sees fit.

All applicants must have a valid visa or a permit to work in the UK (if travel is required to the UK). A valid visa/work permit is also required for those areas required to be visited as part of this consultancy.

TENDER DATES AND CONTACT DETAILS

All proposals are required to be submitted by Thursday 25th January 2018 11.00am UK time pursuant to the attached guidelines for submitting a quotation and these be returned to tendering@irworldwide.org

For any issues relating to the tender or its contents please email directly to tendering@irworldwide.org

Following submission, IRW may engage in further discussion with applicants concerning tenders in order to ensure mutual understanding and an optimal agreement.

Quotations must include the following information for assessment purposes.

1. Payment terms (payment normally made within 28 days of invoice)

2. Full break down of costs including taxes, expenses and any VAT

3. References (two are preferred)

4. Technical competency for this role

5. Demonstrable experience of developing similar training courses

Note: The criterias are subject to change.

Appendix 1

Please fill in the table below. It is essential all sections be completed and where relevant additional expenses be specified in detail. In case of questions about how to complete the table below, please contact tendering@irworldwide.org

Cost evaluation of child protection e module consultancy (Birmingham) Jnauray 2018

Applicants name

Company name

No of proposed hours per week

No. of proposed days

Preferred days

Earliest available start date

Non preferred days

Hourly rate

Total per week

Inclusive of Taxes if relevant (Total)

Other expenses (please specify)

Other expenses (please specify)

Other expenses (please specify)

Preferred payment terms (IRW UK terms are normally 28 days).

Total cost for consultancy (for one month)

Total cost for consultancy (for proposed period)

Note

The applicant is expected to take responsibility for paying full taxes and social charges in his/her country of residence.