Receiving and Inspection Assistant

UNITED NATIONS SUPPORT OFFICE FOR SOMALIA
(UNSOS)

UNITED NATIONS CORE VALUES: INTEGRITY, PROFESSIONALISM, RESPECT FOR DIVERSITY

THIS POSITION IS OPEN TO SOMALI NATIONALS ONLY AND DOES NOT HAVE INTERNATIONAL BENEFITS

FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY

DEADLINE FOR APPLICATIONS:  20 FEBRUARY 2018
DATE OF ISSUANCE:  21 JANUARY 2018
FUNCTIONAL TITLE:  RECEIVING & INSPECTION ASSISTANT
LEVEL: GL-5
SECTION: INTERGRATED WAREHOUSE & DELIVERY SERVICE (IW & DS)
LOCATION:  MOGADISHU
DURATION OF CONTRACT: ONE (01) YEAR FIXED TERM  
VACANCY ANNOUNCEMENT NUMBER: UNSOS/RIA/009/2018

Special Notice

This position is funded for an initial period of one year, extension of appointment will be subject to budgetary approval. Appointment against this post is on a local basis. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening.

Interested applicants who are working with UN Contractors must fulfil the obligations of their contracts with the UN Contractors in order to be eligible to apply for this vacancy. 

Organizational Setting and Reporting Relationships:

The position is located in Mogadishu, Somalia. Under the overall guidance of the Chief, Integrated Warehouse and Delivery Service (IW&DS) The incumbent will report to the Head of Receiving and Inspection Unit.

Roles and Responsibilities:

Within the delegated authority, the Property Management Assistant will be responsible for the following duties;

• Conducts physical inspections and quality control of United Nations Property to ensure that all items are accounted for and in serviceable condition.
• Prepares and submits Receiving and Inspection (R&I) reports, discrepancy reports, and disposal reports for the Unit Chief’s approval.
• Identifies anomalies and/or discrepancies and the details thereof, or any other reason for rejection and records in Damage Discrepancy Reports (DDR), posted in the system and presented to R&I supervisor and Procurement for immediate action.
• Reviews Goods’ Receipts reports in UMOJA and R&I Reports in electronic inventory management system.
• Maintains on a daily basis accurate and auditable property records in electronic inventory management system for property control and accountability in conformance with administrative instructions, guidelines, manuals and SOPs
• Updates all physical verification records and data entry in electronic inventory management system.
• Assists stakeholders in application of property management policies and procedures to meet organizational standards and goals set up in the DFS Directives, LSD Guidelines and mission's SOPs
• Produces Business Object reports on monthly basis and when requested by supervisor.
• Assists in drafting statements of requirements for contracts and services for disposal.
• Assists in monitoring the execution of contracts for the disposal of property and supplies, including all types of waste material.
• Assists in preparation of equipment write-offs and processing of write-off cases through relevant property survey boards.
• Interacts with other property management stakeholders and providers of services, in particular Joint Logistics Operations Center and Local Property Survey Boards, as appropriate.
• Assists in carrying out Board of Survey functions as and when required.
• Prepares statistical analysis and trend analysis on United Nations property.
• Performs other duties, as required.

Competencies:

Professionalism: Knowledge of logistics operations and practices.  Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.

Planning& Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others' ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Qualifications

Education:  High school diploma or equivalent is required. 

Experience:  A minimum of five (5) years of progressively responsible experience in the field of inventory control, property management, logistics, procurement, or other related fields

Language: English and French are the working languages of the United Nations Secretariat.  For this position, fluency in English and Somali (both oral and written) is required.  Knowledge of other UN language is an advantage.

Assessment Method 

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. 

How to Apply:

Qualified candidates may submit their applications including their United Nations Personal History form (P.11) to the address  mentioned below quoting vacancy announcement number and functional title on the subject line on or before the deadline.  The P.11 is on the https://unsos.unmissions.org/jobs. Applications submitted after the deadline February 20, 2018 will not be accepted. Curriculum Vitaes (CVs) will not be accepted. Only shortlisted candidates will be contacted.

Email: recruitment-unsoa@un.org

Kindly attach a copy of  High School Certificate, Passport and or National Identification Card. These are required as part of your application for consideration of eligibilty. Please note CID and NISA Certificates are required at a later stage of the recruitment process. 

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).