Specialist, Revolving Fund for Vaccine Procurement

Washington D.C.

Organization: WHO - World Health Organization
Location: Washington D.C.
Grade: Mid level - P-3, International Professional - Internationally recruited position
Occupational Groups:
- Public Health and Health Service
- Procurement
- Malaria, Tuberculosis and other infectious diseases
- Revolving Fund for Vaccine Procurement
Closing Date: Closed

OBJECTIVE OF THE OFFICE/DEPARTMENT

This is a requisition for employment at the Pan American Health Organization (PAHO)/Regional Office of the World Health Organization (WHO)

The Revolving Fund Special Program for Vaccine Procurement (RFV) is a component of the Pan American Health Organization (PAHO)âs technical cooperation with its Member States and a key contributor to the success in eliminating vaccine preventable diseases. It provides leadership, direction, support and assistance to Member States for the continuous supply of quality vaccines and related supplies and promotes rapid introduction of new life-saving vaccines. It also provides strategic direction on vaccine procurement to Executive Management, PAHO/WHO Representatives (PWRs) and Department Directors, and develops strategies and leads negotiations with suppliers to ensure best pricing for countries.

DESCRIPTION OF DUTIES

Under the general supervision of the Chief, Revolving Fund for Vaccine Procurement (RFV) and the direct supervision of the Advisor, Revolving Fund for Vaccine Procurement (RFV), the incumbent is responsible for, but not necessarily limited to, the following assigned duties\:

Provide technical support and contribute to the development of plans of action to improve and manage the PAHO Revolving Fund for Vaccine Procurement (RFV);
Coordinate and manage the daily operations of the Revolving Fund for Vaccine Procurement to ensure efficient uninterrupted supply of vaccines and related supplies to Member States for the implementation of national immunization programs;
Review and approve funded procurement requisitions in the PASB Management Information System (PMIS); monitor vaccine supplies to Member States against annual arrangements with suppliers; monitor capitalization levels of the PAHO Revolving Fund for Vaccine Procurement against payment histories by Member States in order to meet vaccine and syringe requirements on a timely basis;
Assess PAHO Revolving Fund for Vaccine Procurement operations to improve efficiencies; implement changes in coordination with Country Offices and headquartersâ administrative units, including improvements to RFVâs information systems;
Provide technical support for all supply management activities, cold chain initiatives, regional training workshops and periodic technical updates on new technologies and tools for country level implementation;
Coordinate and manage agreements with donors such as UNICEF, GAVI Alliance, the World Bank and others in relation to the supply of vaccines and related products; participate in global immunization meetings to increase access to health commodities, primarily vaccines, syringes and cold chain equipment;
Communicate and collaborate with relevant Organizational departments in order to ensure operational efficiencies with respect to\:
- Processes for the purchase and shipment of vaccines, syringes, and other supplies on behalf of Member Countries;
- Credit line balancing demand and supply resources;
- Quality-related issues for vaccines and syringes;
- Review of agreements related to the PAHO Revolving Fund for Vaccine Procurement;
Develop a regional data base for the PAHO Revolving Fund for Vaccine Procurement and produce reports to facilitate management and operations;
Provide data and materials for the Web-Page of the PAHO Revolving Fund for Vaccine Procurement;
Present periodic updates of rolling forecasts for suppliers and countries;
Monitor and ensure that target dates and deadlines are met and that correspondence and queries are responded to in a timely manner; ensure that reports and documents are in line with PAHO standards, rules, practices and procedures;
Supervise staff, establish clear work objectives, conduct timely and effective performance appraisals, provide coaching and feedback, and support staff development opportunities;
Perform other related duties as assigned.

REQUIRED QUALIFICATIONS

Education\:

Essential\: A bachelorâs degree in business administration, industrial engineering, logistics, finance or related field from a recognized university.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO, only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. PAHO will also use the databases of the Council for Higher Education Accreditation http\://www.chea.org/search/default.asp and College Navigator, found on the website of the National Centre for Educational Statistics, https\://nces.ed.gov/collegenavigator to support the validation process.

Experience\:

Essential\: Seven years of combined national and international experience in logistics management with emphasis on vaccine management, international procurement, finance and supply chain management.

SKILLS\:

PAHO Competencies\:

Intrainstitutional Action\: Operates in a fair, consistent and equitable manner, and displays such behavior by example. Ensures that the mission and the values of the Organization as well as the setting in which projects will be carried out are the drivers in one's technical work. Understands the results required and performs to that standard. Behaves consistently in accordance with the Code of Ethics of the Organization.
Teamwork\: Promotes team work and leads one's area to finish tasks and accept responsibility. Creates a positive environment within the area of work. Makes everyone feel like they are part of the team as well as welcomes and appreciates everyone's ideas and suggestions. Able to see the positive aspects of working as a team, shares the team's enthusiasm for achieving mutual goals.
Accountability\: Identifies, in conjunction with management, specific activities, processes jobs that require defined accountability, linking them to accountability strategies and objectives. Revises periodically progress made in the established work plan with his/her supervisor. Constantly reaches their objectives.
Knowledge Management\: Shares knowledge and information appropriately and participates in activities to facilitate sharing. Develops tools and protocols for creation, integration and dissemination of knowledge. Researches opportunities, methods and approaches for delivering value through improved knowledge.
Devising the budget for interventions and cost optimization\: Identifies the means of and achieves optimization of budget; demonstrates the ability to use resources according to the principles and values of institutional ethics. Distributes resources to projects and activities that are the most needed for the Organization.
Service Orientation\: Corrects the client's problems promptly and without confrontation. Is helpful when client (internal or external clients) is going through a critical period.
Resource Mobilization\: Establishes partnerships and alliances with a variety of institutions and organizations as well as internal partnerships to obtain financial and non-financial resources. Is able to relate with all types of people and at all levels in order to obtain resources that are needed. Is able to present and disseminate information in a clear manner. Executes resources according to the agreements previously established with partnerships.

Technical Expertise\:

Extensive knowledge of supply chain management, particularly in an international environment.
Extensive knowledge of cold chain technologies and systems for the conservation of vaccines.
Ability to negotiate, influence and positively impact the generation and implementation of plans of utilization and optimization of the use of Revolving Funds.
Ability to work harmoniously as a team member in a multidisciplinary and international environment.
Ability to manage multiple issues and tasks in a complex organizational environment and to re-prioritize actions on short notice.
Ability to integrate managerial and administrative inputs into recommendations for decision-making.
Ability to prepare clear, concise and complete analyses, proposals, reports and other written materials; maintain accurate records and meet critical deadlines; research and analyze complex problems, evaluating varied information and data, either in statistical or narrative form, and exercise sound judgment within established guidelines.
Strong professional oral and writing skills in English and Spanish, including the development of reports, oral presentations, and technical/persuasive documents for consideration at the highest levels of the Organization.

Languages\:

Very good knowledge of English and Spanish with a working knowledge of the other language. Knowledge of French and/or Portuguese would be an asset.

IT Skills\:

Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Other IT skills and knowledge of other software programs such as Visio, Microsoft SharePoint and Project would be an asset.

REMUNERATION

Annual Salary\: (Net of taxes)

US $59,151.00

Post Adjustment\: 44.3% of the above figure(s). This percentage is to be considered as indicative since variations may occur each month either upwards or downwards due to currency exchange rate fluctuations or inflation.

ADDITIONAL INFORMATION

THIS VACANCY NOTICE MAY BE USED TO FILL OTHER SIMILAR POSITIONS AT THE SAME GRADE LEVEL.

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

Any appointment/extension of appointment is subject to PAHO Staff Regulations, Staff Rules and e-Manual.

For information on PAHO please visit\: http\://www.paho.org

PAHO/WHO is committed to workforce diversity.

PAHO/WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

PAHO/WHO offers an attractive compensation package including an annual net salary and post adjustment, which reflects the cost of living in a particular duty station and exchange rates (subject to mandatory deductions for pension contributions and health insurance). Other benefits include\: 30 days annual leave, dependency benefits, pension plan and health insurance scheme. Benefits for internationally recruited staff may include home leave, travel and removal expenses on appointment and separation, education grant for dependent children, assignment grant and rental subsidy.

Candidates appointed to an international post with PAHO are subject to mobility and may be assigned to any activity or duty station of the Organization throughout the world.

All applicants are required to complete an on-line profile to be considered for this post.

Candidates will be contacted only if they are under serious consideration. A written test and/or interview will be held for this post. The post description is the official documentation for organization purposes.

This vacancy is now closed.
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