Budget Associate

Juba

Organization: UNOPS - United Nations Office for Project Services
Location: Juba
Grade: Administrative support - LICA-6, Local Individual Contractors Agreement
Occupational Groups:
- Operations and Administrations
- Administrative support
- Banking and Finance
Closing Date: Closed

Background Information -South Sudan

The UNOPS South Sudan office helps a wide range of local and international partners improve the lives of the South Sudanese people by implementing infrastructure and procurement projects. All UNOPS operations have an increasing emphasis on developing national capacities and considering gender, environmental and community concerns. UNOPS is working in a range of sectors in South Sudan including: transport, education, health, post-conflict stabilization and emergency response.

Background Information - Job-specific

Under the guidance and supervision of Budget & Finance Officer, the Budget Associate acts as the Budget focal point and provide leadership in execution of budget services in SSOC and in ensuring effective and transparent utilization of financial resources and integrity of Budget services. The Budget Associate promotes a client-oriented approach consistent with UNOPS rules and regulations.

Functional Responsibilities

Support to the overall implementation of projects focusing on achievement of the follow results:

Full compliance of financial processes and financial records with UNOPS rules, regulations, policies and strategies;
Implementation of effective internal controls, proper management and functioning of SSOC’s financial resources management system and budget regulations;
Serve as budget focal points for all projects;
Ensure compliance with financial rules and regulations for all programme and project transactions, as per UNOPS ‘ Programme Operations Policies and Procedures;
Review data with respect to the finalization of cost estimates and budget proposals, in terms of personnel and non-personnel requirements;
Provide support with respect to qualifying the resources requirements for budget submissions;
Monitor budget implementation and determine/recommend reallocation of funds when necessary;
Implement SOPs and internal guidelines for establishing robust budget management / implementation policies and procedures;
Provide guidance on budgetary issues;
Prepare monthly reports for expenditure incurred and prepare a concise report including explanations on over /under expenditure;
Review requisitions for goods and services certify availability of the funding and ensure correct charging to the relevant account code;
Upload and revise approved budgets in oneUNOPS;
Train colleagues and as when required;
Provide synthesis of lessons learnt and best practices in budgeting at SSOC;
Facilitate payment against the work plans and budgets;
Continuous analysis and monitoring of the financial situation, presentation of forecasting;
Control of accounts receivables for the projects;
Timely review of cash position to ensure sufficient funds on hand for disbursement. Timely identification and recording of receipts for income application;
Maintenance of an internal expenditure control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in oneUNOPS;
Perform any other tasks as directed by the Budget and Finance Officer.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

Secondary School education required;
Bachelor degree in Business Administration, Finance , Accounting or related field is desirable;
Technical/Professional Diploma is desired.

Certification

Certified Accountant (CA)

Work Experience

Minimum 6 years’ relevant experience in budget and finance with UN/UNOPS or other international required;
Previous knowledge of the UN system is advantage;
Familiarity with oneUNOPS is an advantage;
Experience in budgeting required;
Experience in Financial forecasting required;
ERP experience required;
Experience in financial reporting required;
Experience in Financial analysis desired;

Languages

Fluency in written and oral English is required;
Knowledge of Arabic language desired

Contract type, level and duration

Contract type: Local ICA Support
Contract level: LICA-6
Contract duration: 10 months initially, renewable subject to satisfactory performance and funding availability

This is a local position, therefore it is open to the nationals of South Sudan and applicants who have a valid residency work permit to work in South Sudan

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.

This vacancy is now closed.
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