NAP Communication Specialist

Background

For UNDP, adaptation to climate change means climate-resilient economic development and sustainable livelihoods, especially for vulnerable populations – the poor, women, and indigenous peoples. UNDP supports these goals by assisting over 80 countries to integrate current and future climate risks and uncertainties into national and sub-national development efforts. UNDP works with governments, the private sector, communities, and other partners to build responsive state institutions and public policies; strengthen public and private sector capacities to manage climate change risks and uncertainties; and formulate, finance and implement climate-resilient initiatives.

Together with partners, UNDP supports climate change risk management in the context of agriculture and food security, water resources, coastal zone development, public health, and climate change-related disaster risks. To finance this work at the national, sub-national and community levels, UNDP helps countries secure climate change adaptation finance that is available through vertical funds such as the Adaptation Fund, the Least Developed Countries Fund and the Special Climate Change Fund (both of which are managed by the Global Environment Facility, GEF), Green Climate Fund, as well as other multilateral and bilateral sources. Countries are supported to optimize the use of these public funds by also leveraging and catalyzing private finance for adaptation.

Duties and Responsibilities

The UNDP Adaptation Portfolio requires a communications specialist to provide increased visibility to Adaptation Portfolio outputs and impact, especially in the context of supporting countries to mainstream climate change into national planning, highlighting stakeholder engagement (especially civil society, women’s groups, youth, etc) and ensure integrated communications support for programme deliverables. This consultancy will enable increased publicity (via advocacy and communications) for the results and impact of UNDP’s support to countries on climate change adaptation in lead up to the COP in Marrakesh. The support will be anchored in the National Adaptation Plans Programme, and will provide communications support as needed to other Adaptation Portfolio initiatives.

Scope of Work:

Under the guidance and supervision of the Head of Climate Change Adaptation, the consultant will provide the following:

• Identify and engage with communications officers, stakeholders and product champions in key target Countries to increase the visibility of the impact of the portfolio especially in the context of NAPs, and NAPA implementation in LDCs
• Implement the global communications strategy for the Adaption Portfolio in line with the visibility guidelines of UNDP and programme donors and in coordination with the global network of communications focal points and specialists
• Support the creation, packaging and distribution of key messages and communications products
• Edit relevant Adaptation Portfolio publications and issues briefs
• Support the creation and promotion of the Adaptation Portfolio press kits
• Support the content creation and architecture of the Adaptation Portfolio webpage.
• Update the Climate Innovations Network (CIN) forum to expand reach and impact
• Draft regular blogs as per requests from the Head-CCA
• Support external communications as needed with press releases, factsheets, talking points, web updates, videos, virtual events and social media
• Provide communications support at Adaptation Portfolio meetings, including managing virtual conferences/web streams, external communications, taking photos, reviewing communications material (website, press release, PowerPoint sharing) related to events
• Coordinate communications for CCA global portfolio.
• Build and implement 2018 communications strategy.
• Create one exposure story per month.
• Serve as COMs focal point for RTA’s
• Responsible for maintaining webpages for all projects in these portfolios.
• Manage portfolio social media.
• Support promotion for communications products.
• Build wireframe and taxonomy for web page in coordination with website administrator.
• Coordinate, produce and promote newsletter.
• Manage UN Volunteer programme.
• Translate newsletters to Spanish and French.
• Focal COMs point for internal COMs.
• Coordinate with BERA, external actors to improve coordination.
• Ensure website is accurate and maintained.
• Ensure project pipeline, project closings, MTRs receive adequate communications support, and are posted to web.
• Establish improved monitoring and evaluation reporting metrics.
• Create blog and news content to propel as a subject-matter expert.

Expected Outputs and Deliverables:

Institutional Arrangement:

The consultant will be supervised by the Head of Climate Change Adaptation throughout the consultancy. He/she will work closely with the Lead Technical Specialist for the Global Support Programme for NAPs and other staff involved in the programme, UNDP Country Office staff and project counterparts as appropriate.

Duration of the Work: 15 March 2018 to 31 December 2018 (Up to 200 Days)

Duty Station: Home- based with possible travel

Competencies

• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Results-driven, initiative-taking, ability to work under pressure and to meet deadlines;
• Ability to work under minimum supervision;
• Highly motivated with a positive attitude and problem-solving approach;
• Good interpersonal and networking skills, supports and encourages open communication.

Required Skills and Experience

Education:

• Master’s degree in Journalism, Communications or other closely related field.

Experience:

• At least 5 years of professional experience working on communications in the development sector, preferably working with donor-funded projects and project teams;
• Demonstrable communication products and editing, developmental editing, proofreading and copyediting from past assignments that showcase experience in producing large projects;
• Familiarity with international development and climate adaptation;
• Experience working with UNDP and familiarity with UNDP editorial guidelines and templates, is an asset.

Language:

• Excellent English communication skills.

Price Proposal and Schedule of Payments:

The contract will be based on Daily Fee

Consultant must send a financial proposal based on a Daily Fee. Consultant shall quote an all-inclusive Daily Fee for the contract period. The term “all-inclusive” implies that all costs (professional fees, communications, consumables, etc.) that could be incurred by the IC in completing the assignment are already factored into the daily fee submitted in the proposal. Payments shall be done monthly based on actual days worked, upon verification of completion of deliverables and approval by the IC’s supervisor of a Time Sheet indicating the days worked in the period.

In the event of unforeseeable travel not anticipated in this TOR, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and the Individual Consultant, prior to travel and will be reimbursed.

Travel costs shall be reimbursed at actual but not exceeding the quotation from UNDP approved travel agent.  The provided living allowance will not be exceeding UNDP DSA rates. Repatriation travel cost from home to duty station in Bangkok and return shall not be covered by UNDP.

Evaluation Method and Criteria:

Individual consultants will be evaluated based on the following methodology;

Cumulative analysis

The award of the contract shall be made to the individual consultant whose offer has been evaluated and determined as

• Only those applications which are responsive and compliant will be evaluated;
• The technical criteria (education, experience, language) will be worth a maximum 100 points. Only the top 3 candidates that have achieved a minimum of 70 points (70%) from the review of the education, experience, and language will be invited for an interview;
• The interview will be given a maximum of 100 points (30%). When combined with the technical review of 100 points (70%), only candidates who pass 70% of technical and interview evaluation will be evaluated further;
• For those passing technical and interview evaluation above, offers will be evaluated per the Combined Scoring method:   

                                   Technical and Interview (70%)

                                    Financial Evaluation (30%)

• The financial proposal shall specify an all-inclusive daily fee (including number of anticipated working days and all foreseeable expenses to carry out the assignment);
• Applicant receiving the Highest Combined Score and has accepted UNDP’s General Terms and Conditions will be awarded the contract.

Technical Criteria for Evaluation (Maximum 100 points)

• Criteria 1: Relevance in education background-  Max 10 points;
• Criteria 2: professional experience working on communications in the development sector - Max 30 points;
• Criteria 3: Demonstrable communication products and editing, developmental editing, proofreading and copyediting from past assignments that showcase experience in producing large projects – Max 30 points;
• Criteria 4: Experience working with UNDP and familiarity with UNDP editorial guidelines and templates – Max 10 points;
• Criteria 5: Experience with the UN/UNDP web environment– Max 10 points;
• Criteria 6: Excellent English communication skills- Max 10 points.

Documentation required:

Interested individual consultants must submit the following documents/information to demonstrate their qualifications. Please group them into one (1) single PDF document as the application only allows to upload maximum one document:

• Letter of Confirmation of Interest and Availability using the template provided in Annex II.
• Personal CV or P11, indicating all past experience from similar projects, as well as the contact details (email and telephone number) of the Candidate and at least three (3) professional references.
• Financial proposal, as per template provided in Annex II. If an Offeror is employed by an organization/company/institution, and he/she expects his/her employer to charge a management fee in the process of releasing him/her to UNDP under Reimbursable Loan Agreement (RLA), the Offeror must indicate at this point, and ensure that all such costs are duly incorporated in the financial proposal submitted to UNDP. Kindly indicate the costs related to the 4 aforementioned missions under a separate heading

*Incomplete proposals may not be considered. The shortlisted candidates may be contacted and the successful candidate will be notified*

To download templates and related documents, please click the link below:

http://procurement-notices.undp.org/view_notice.cfm?notice_id=43989