DATA ENTRY OFFICER(National Contract)

 DATA ENTRY OFFICER

 BORNO STATE

Danish Refugee Council (DRC) is a Danish international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world. DRC is present in more than 30 conflict territories around the world assisting displaced people with shelter, food, income generating activities, legal aid and a wide range of other protection assistance. It is of utmost importance for DRC to work in compliance with the DRC Accountability and Quality Management system in the area of Finance. Smooth, reliable and effective operational systems are preconditions for DRC to maintain its position as a trustworthy and reliable partner for our donors and an accountable organisation towards our beneficiaries.  

DRC has been operating in the West Africa region for over 15 years, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) Guinea, Liberia, Ivory Coast, Mali, Burkina Faso, Niger, Nigeria and a Regional Office (RO) in Abidjan. DRC has 17 offices and more than 500 staff members across the WA region. 

DRC started operating in Nigeria in 2015 where plans to run a combination of emergency, livelihood, WASH, protection and advocacy programmes has been set. DRC currently has offices in Abuja, Yola, Mubi, Maiduguri and Yobe, with more than 100 staff members subject to increase in the near future

About the job

• Within the scope of DRC’s Food Security CBT project, funded by WFP, the Data Entry Officer will be responsible for the supervision of the CBT data-entry activities: formatting, creating and properly storing of the soft-copies of the beneficiaries data/report.

Your main duties and responsibilities will be:

• Responsibilities are to perform all sort of database relative work under the supervision of the AFSM/FSM for collecting of data and information and to ensure and maintain the highest levels of confidentiality.
• Design and develop data base, record keeping and maintaining the data base.
• Generate reports on a weekly and monthly basis. (Statistical & Graphical)
• Modify existing databases and database management systems according to requirements.
• Monitoring of data entry. After entry of the data the hard copies will be returned to the respective teams. The ambiguous data forms will be returned to the respective community workers for accuracy.
• Test programs or databases, correct errors and make necessary modifications.
• Plan, coordinate and implement database security measures to safeguard information in client computer files against accidental or unauthorized damage, modification or disclosure.
• Train data entry staff and other database users as necessary
• Answer questions and queries on database use and management
• Develop user access levels for each segment of database according to programme management specifications.
• Ensure the participants welfare and their confidentiality during and after data collection.
• Review procedures in database management system manuals for making any necessary changes to the database, according to protection management needs.
• Work as part of a project team to coordinate database development, assessment, forms, format and tools development for collection of data and information.
• Review workflow charts developed by programmer analyst to understand tasks computer will perform, such as updating records.
• Data entry of the documents including (Baseline, End line data, Intake form, Awareness sessions, record and meetings of the CBT, training attendance and report, Focus group discussion, Key information interview.
• Develop weekly, monthly and as per need reports and data from the database and needs to be shared with the AFSM/FSM and relevant staff.
• Tools, formats and trainings necessary for performing the above tasks will be provided by the AFSM/FSM.
• All activities will be implemented based on the weekly work plan in close coordination with the AFSM/FSM.

About you

To be successful in this role we expect you to. All employees should master DRC's core competencies:

·       Prepare and share work plan with the AFSM/FSM according to the programme detail and implementation plan

·       Prepare weekly and monthly reports to AFSM/FSM.

·       Provide the AFSM/FSM with relevant documents, and channel issues.

·       Communicating

·       Taking the lead

·       Collaborating

·       Striving for excellence and

·       Demonstrating integrity.

Moreover, we also expect the following:

Required

·       BA/B.Sc in relevant field required; 3 years of experience working on the development, implementation, administration and compliance of a field-based international development or humanitarian program; general program management experience required.

·       Prior experience implementing CBT with an INGO is preferred.

·       Experience working with multiple stakeholders to identify beneficiaries according to criteria required.

·       Experience with running assessments, monitoring and evaluation required.

·       Experience representing the organization and its interests to a diverse range of local and international government officials, local civil society organizations, other international organizations, the media and the public.

·       Commitment to renewing and maintaining knowledge of best practices

·       Demonstrated training and facilitation experience

·       Ability to work under pressure

·       Demonstrated strengths in analytical skills, monitoring and evaluation, and report writing

Desirable

·       Strong interpersonal, intercultural and communication skills

·       Excellent oral and written skills and computer skills

·       Fluency in English; fluency in Kanuri or Hausa is required

We offer

Contract length: 4 MONTHS

Level: SB2

Designation of Duty Station: Maiduguri, Borno State

Start date: 1ST MARCH 2018

Closing date for applications: 25th Feb 2018.

The income will be subject to statutory deductions as per applicable Nigeria laws. The employee is responsible for the tax returns.

please refer to drc.ngo under Vacancies.

Application process

All applicants must send a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

“DRC-DDG Nigeria does not charge any fees for recruitment and does not use any employment mediator.”

Closing date for applications: 25th Feb 2018

If you have questions or are facing problems with the online application process, please contact job@drc.dk

For further information about the Danish Refugee Council, please consult our website drc.ngo.