Assistant To ADG

OBJECTIVES OF THE PROGRAMME

Universal health coverage (UHC) means that all people and communities can use the promotive, preventive, curative, rehabilitative and palliative health services they need, of sufficient quality to be effective, while also ensuring that the use of these services does not expose the user to financial hardship. WHO provides tailored support to its Member States in strengthening national health systems and increasing their resilience, with a view to progressing towards the goal of universal health coverage based on the UHC country support plan that is currently developed. This includes developing, implementing and monitoring national health policies, strategies and plans; establishing sound health governance and financing systems; ensuring the availability of equitable, integrated, people-centred health services through an adequate competent workforce; ensuring access to safe and essential health services; facilitating access to affordable, safe and effective medicines and other health technologies; enhancing health information systems; as well as strengthening research capacity.

DESCRIPTION OF DUTIES

- Ensure smooth running of the ADG Office in close collaboration with other administrative staff in the Cluster through the efficient provision of secretarial and administrative support to the ADGO.

 

- Draft general or administrative correspondence on own initiative for the ADG's signature and more technical correspondence according to instructions given by the ADG, ensuring that correspondence/documents submitted for the ADG's clearance/signature are prepared according to WHO rules, practices and procedures, redrafting/correcting and returning to departments/programmes for action as necessary.

 

- Analyse incoming matters in the light of background material, instructions, policies and precedents; research and attach background documentation in anticipation of ADG's questions and information needs; coordinate presentations to ADG of all documents requested of and provided by departments/programmes under his/her responsibility by ensuring that all such documents are logically complied, formatted and assembled in a manner which facilitates the work of the ADG.

 

- Create, maintain, update and monitor access to specific ADG's files and reference system, ensuring accurate and appropriate filing of confidential and sensitive information.

 

- Screen and receive visitors/telephone calls with tact and discretion, make appointments, redirect visitors/callers as necessary; provide background information concerning purpose of appointments with official visitors and/or staff members; rearrange schedules disrupted by unexpected events.

 

- Manage smooth operation of ADG's daily agenda, arranging visits with Permanent Missions, high-level dignitaries and delegations from other UN agencies and/or WHO Partners etc. observing appropriate protocol and exercising tact and discretion; contact cluster programmes to obtain information and/or request preparation of speeches, briefings etc.

 

- Coordinate support services for conferences and meetings, monitoring progress of required documentation/information, and coordinating related logistic requirements; for internal meetings organized by the ADG, prepare agenda and list of participants, ensure that documentation and briefing files are prepared in due time, and attend meetings to take notes and prepare minutes when required.

 

- Ensure necessary administrative arrangements and briefings for staff and non-staff (i.e. consultants, APWs, etc.) assigned to the ADG' office and, as required, initiate related actions through GSM.

 

- Manage and organize all duty travels for the ADG and staff assigned to his/her office.

 

- For Governing Bodies meetings, monitor preparation and ensure timely and accurate submission to Governing Bodies of specific documents tabled for EB and WHA discussions and resulting Resolutions, liaising with Departments/Teams, Governing Bodies and Permanent Missions, as requested; compile comprehensive files and background documentation, highlighting main points.

 

- Other related duties as may be assigned by the ADG.

REQUIRED QUALIFICATIONS

Education

Essential\: Completion of secondary school education or equivalent commercial school.
Desirable\: Higher education an advantage.

Experience

Essential\: A minimum of 8 years of experience in secretarial or administrative positions, preferably with several years experience in a more senior secretarial/administrative position in WHO or other UN organization. Human relationships are a most important feature of this post in view of the delicacy and scope of the activities of the office of the ADG. Incumbent must have the ability to exercise discretion at all times in judging the importance, urgency and confidential nature of matters/problems, and tact in dealing with persons of all nationalities.
Desirable\: Sound knowledge of WHO administrative rules, regulations, procedures and practices, and of its structure is highly desirable.

Skills

The incumbent works with substantial independence. The ADG determines the objectives to be achieved and the priorities. The incumbent then plans and carries out the work on his/her own initiative, in conformity with rules and regulations, and/or provides solutions for cases that require special processing, reporting regularly to the ADG and bringing special issues to his/her attention.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Creating an empowering and motivating environment

Use of Language Skills

Essential\: Expert knowledge of English. Intermediate knowledge of French. The above language requirements are interchangeable.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at CHF 81,421 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit\: http\://www.who.int.

• WHO is committed to workforce diversity.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.