Logistic Assistants - Dhobley & Kismayo (Open for Somali Nationals Only) - Somalia

NRC has been active in Somalia since 2004 with four area offices in Kismayo, Mogadishu, Garowe and  Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland, South Central and Jubbaland regions. NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).

The purpose of the assistant position is to assist in the day to day implementation of the support functions responsibilities.  

Candidates can apply online by going through the " VACANCIES" link at www.nrc.no 
Qualified female candidates are particularly encouraged to apply. 
Email and paper applications will not be considered. 

NRC may be required to verify the identity of its partners/employees and to check that its partners/employees have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

Job description:

The following is a brief description of the role:

• Adhere to NRC policies, tools, handbooks and guidelines
• Assist with the implementation of the support function portfolio according to plan of action
• Prepare and develop status reports as required by management
• Ensure proper filing of documents
• Promote and share ideas for improvement of the support function

Specific responsibilities

• Receive all incoming supplies; inspect and verify for conformity to the order specifications and delivery notes
• Ensure that all goods received are stored in assigned storage locations and handled as per NRC procedures of safety, security, accountability and transparency
• Distribute materials, products, parts and supplies to field staff  based on NRC procedure
• Monitor the operations in the warehouses to ensure adherence to policies, process, procedure and guidelines
• Conduct periodic inventory of stock and ensure that relevant documentation are created, updated and accurate.
• Consolidate material update reports for programs and advise on stock levels.
• Ensure effective trucking of materials in the warehouse and returns from the field
• Ensure proper and clear records of all incoming and outgoing materials in the warehouses are kept and maintained in standard NRC templates
• Review stock details and recommend disposal of excess, expired, defective or obsolete stock
• Compile periodic stock reports
• Ensure that the telephone bills, electricity and water bills are paid on time
• Requisition, receive, record, distribute and maintain adequate inventory of office and guesthouse supplies and consumables
• Assist in the management and usage of telephone, fax, and other communication facilities in the office .
• Ensure order and cleanliness of the offices and accommodation facilities.
• Organize facilities maintenance and cleaning of the warehouses and other storage facilities.
• Write tenancy agreements and keep track and notify the respective occupants or offices of the expiry of tenancy agreements
• Supervise the maintenance of the office and the office compound in collaboration with the maintenance assistant and logistics department.
• Oversee the maintenance and cleanliness in all office interiors and advise the cleaners accordingly.
• Assist in making travel arrangements, booking of flights and hotel accommodation for visitors;
• Assist in any administrative matters: filing, typing, updating of phone lists, keeping adequate stationery supplies for office consumption.
• Assist in maintaining inventory of office equipment, furniture and fittings
• Fulfil any other related duties as instructed.

Qualifications:

• Higher National Diploma in Business Administration or Logistics related field preferred
• Minimum of 3 years of experience in a similar role
• Experience from working as a Support Function Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Some knowledge of English
• Ability to work under pressure
• Accuracy and attention to detail
• Willingness to work long hours
• Basic computer skills

Personal qualities:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

We offer:

• Commencement: As soon as possible 
• Contract Duration: 1year with the possibility of extension 
• Duty Station: Dhobley & Kismayo 
• Salary/Benefits: According to NRC's general directions
• All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable