Global Support and Space Management Consultant

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide. The mission of WFP is to end global hunger. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

In emergencies, WFP gets food to where it is needed, saving the lives of victims of war, civil conflict and natural disasters. After an emergency, WFP uses food to help communities rebuild their shattered lives. Present in nearly 80 countries, the organization has the global footprint, deep field presence and local knowledge and relationships necessary to provide access to nutritious food and contribute to the lasting solutions, especially in many of the world’s most remote and fragile areas.

We manage an operating budget of approximately $5.9 billion each year, distributing 12.6 billion rations to those most in need. We reach an average of 80 million people with food assistance in around 80 countries each year.

BACKGROUND AND PURPOSE OF THE ASSIGNMENT:

WFP’s dedicated Facilities Management Branch is responsible for delivering an inspiring and highly efficient work environment to create a supportive and sustainable workspace for all of our colleagues to deliver WFP's mandate. Our team focuses on creating, maintaining, and enhancing the WFP working environment in line with the organization's objectives of cost excellence, environmental sustainability and staff wellness. The selected consultant will be based within the Facilities Management unit (RMMI), in the Management Services division in Rome, Italy. Periodic missions to WFP field locations will also be required. She/he will report to the Facilities Management team leader.

RESPONSIBILITIES:

Within delegated authority, the Global Support and Space Management Consultant will be responsible for providing guidance, oversight, and support for the management of Headquarters and Field building facilities.  More specifically he/she will be accountable for the following duties:

• Provide comprehensive space management services (efficiencies, furniture, technical design, etc.) in consultation with the requesting Division/Units, including coordinating and facilitating all office relocations within the HQ Premises, whilst analyzing space utilization ensuring WFP premises are environmentally efficient and cost-effective;
• Advise staff (Headquarters and Field Offices) on the application of facilities policy and procedures and ensure compliance, including collating information related to the improvement of such policies/procedures;
• Provide project management services for renovation and construction projects, at HQ and field level, preparing budgets and technical specifications for all site related works (including visits to field locations for technical guidance and support);
• Development of architectural layouts, technical scope of work, cost estimates and schedules;
• Supervision and monitoring of quality and schedules for construction work, ensuring that works done by contractors are performed promptly and according to specifications, within budget and on time, implementing cost recovery when required;
• Monitoring contractor invoices through verification of accuracy and confirming charges against agreed payment terms in the contract;
• Updating floor plans and Archibus data, provide contribution for essential overall reporting of the unit;
• Support Country Offices and, if needed, prepare Business case for office relocation and cost benefit analysis, providing guidance for lease and space planning best practice in Field Office locations;
• Coordinate move lists and move plans with clients, move team, to ensure smooth implementation, minimizing the need for post-move adjustment;
• Assist in drafting RFQ and RFP for relevant goods and services related to Space Planning;
• Ensure comprehensive support to Country Offices when considering leasing/buying premises for WFP use. Provide effective coordination with Engineering, Security, Space Management, Leasing and other relevant personnel in HQ;
• Act as agency liaison (vendors, internal WFP clients, Security Coordinator, UN partner agencies) as needed;
• Ensure that fire and industrial safety standards are followed at all times;
• Perform other related duties as required.

QUALIFICATIONS & EXPERIENCE REQUIRED: