Adminstrative Assistant

UNOPS Sudan implemented successful projects to improve urban water supply services in four State capital towns in Darfur, Sudan.  This was part of an emergency response to drought and later evolved to building management capacity to improve sustainability, working closely with the Urban Water Authorities.  The project was funded by the UK’s Department for International Development (DFID) and was completed in November 2014.  DFID now wishes to build on the projects achievements and the partnership with UNOPS, which has resulted in Urban Water for Darfur (UW4D) project, which is being implemented in partnership with UNICEF.

The objective of this particular position is therefore, to extend administrative assistance to the Urban Water for Darfur team based in Darfur.    

 The Administrative  Assistant, under an Individual Contractor Agreement, will be working in the Urban Water for Darfur (UW4D) DFID funded project  located in Darfur . . 

Under the general supervision of the Project Manager , and the direct supervision of the Senior Project Engineer , the Individual Contractor is responsible for the following duties:   

• Provides general office support services to help ensure the smooth functioning of an organizational unit.
• Reviews, records, routes and/or processes mail or other documents; tracks and monitors follow-up action as required.
• Receives visitors, and responds to routine inquiries and information requests and as necessary, refers inquiries to appropriate personnel for handling.
• Maintains files (both paper and electronic) and databases for work unit.
• Updates and maintains large distribution lists; assemble documents, reports and other materials for wider dissemination. Performs basic data entry and extraction functions.
• Checks accuracy of simple calculations, coding, data, etc.
• Performs a variety of administrative duties (e.g. meeting organization, reservations, office supply and equipment orders, etc.), including preparing and/or processing administrative requests/documents (e.g. vouchers, travel permit applications, etc.).
• Photocopy variety of documents and other materials for records keeping.
• Operates and maintains a variety of office equipment in the performance of basic office functions, e.g. photocopier, facsimile, printer, scanner, etc.
• Assists the project team in Travel Authorization (TA) and Travel Expense Claims (TEC)
• Supports the team in management of petty cash
• Facilitate the official visits to El-Fasher, Darfur including books accommodation at UNAMID compound and/or other UN authorized accommodations
• Performs other duties as assigned

• Education:         High school diploma or equivalent.
• Experience:        Four years of work experience in general office support or related area is desirable.   
• Language:           For the post advertised, fluency in oral and written English and Arabic is required.
• Skills:                    Use of general office automation packages such as MS Office is an advantage. 

Knowledge Management and Learning

• Shares knowledge and experience

Development and Operational Effectiveness

•   Ability to perform a broad range of specialized activities related to Team Assistant

Self-Management

• Ability to adhere to work assignments and meet designated deadlines.

Sudan

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.