Monitoring and Evaluation Advisor

Ankara

Organization: UNDP - United Nations Development Programme
Location: Ankara
Grade: Consultancy - SB-4 (SC8/SC9), Service Contract, Local Contractors Agreement
Occupational Groups:
- Crisis Prevention and Recovery
- Monitoring and Evaluation
Closing Date: Closed

Background

As of November 2017, Turkey hosts over 3,2 million Syrian refugees. Syrian refugees are mainly located in the Southeast Anatolia region bordering Syria, but as the crisis continued, the population has expanded to other regions as well. Turkey hosts the largest refugee population in the world and has demonstrated strong national ownership of the response. The Government of Turkey provides a rights-based legal framework through the Temporary Protection regulation, which offers access to education, health care, employment and social security to Syrians. According to the Government of Turkey, it spent 30 billion USD over the last 5 years on the response to the Syria crisis.

Currently, out of the 3,2 million registered Syrian refugees, more than 2,6 million refugees live amongst Turkish host communities. 45% of the 3,2 million refugees are concentrated in 4 provinces in the South East. Within these provinces, there are four municipalities in Turkey that are particularly impacted, each hosting more than 100,000 Syrians. In these cities, the ratio of the Syrian population to that of host communities is higher than 15%, including Kilis, Hatay, Gaziantep and Şanlıurfa.Populations have either reached or exceeded 2023 population projections. Kilis, for instance, hosts almost as many Syrian refugees as its local population.

UNDP supports the Government of Turkey to respond to this large-scale displacement through its Syria Crisis Response and Resilience Programme in Turkey to strengthen the resilience of refugees, host community members, local municipalities and relevant national institutions to cope with and recover from the impact. UNDP’s resilience response strategy is to invest in existing national and local systems to ensure they can adequately serve both host and refugee communities.

As part of this programme, UNDP will implement the EU-UNDP Turkey Resilience Project (2018-2019) (hereinafter referred to as ‘the Project), funded by the EU Regional Trust Fund in response to the Syrian crisis (EUTF Fund). The Project consists of three main components: Component 1 on Employment Creation, Component 2 on Municipal Service Delivery and Component 3 on Adult Language Training. The overall budget for the Project is 50 million euros to be implemented in 2018-2019. UNDP will recruit a Project management team for the Project. Each Project Component will be Managed by a Project Manager.

Main partners for the Project include the Ministry of Science, Industry and Technology (C1), Ilbank (C2) and Ministry of National Education (C3).

The ToR at hand is for the overall Monitoring and Evaluation of the Project

Overview of assignment

The M&E advisor will be responsible for the day to day management of the programme M&E and reporting. He/she will be responsible for setting up and managing the M&E system and related staff to ensure delivery of the M&E responsibilities of the programme. He/she will work in close cooperation with the project managers of each component and relevant reporting staff for both Ankara and field locations. The M&E Advisor will be the first responsible for the programme reporting reporting and support donor engagement in this respect.

The M&E Advisor will work under the supervision of UNDP Syria Crisis Response Programme Manager. The M&E Advisor will be part of the UNDP-EU Turkey Resilience Project team (specific for the EUTF MADAD funded Project) as well as the broader UNDP Syria Crisis Response Programme team to ensure alignment with UNDP’s overall programme on the Syria response in Turkey. The Advisor will also work closely with the UNDP Programme Team in terms of exchanging the results of the Programme and ensuring smooth partnership relations.

Duties and Responsibilities

Key Results Expected and Measurable Outputs

The M&E Advisor is expected to assume the following tasks:

Measurable Outputs	Key Results Expected/Major Functional Activities	% of time
1. Manage the MADAD Syria Crisis and Resilience Programme Monitoring and Evaluation System	Develop the programme M&E system, setting up standard procedures and processes to ensure credible, reliable, timely and cost-effective monitoring data needed to inform ongoing management decisions, strategic planning, learning, and uphold accountability. Develop SMART indicators supported by clear and concise indicator guidelines which define the data sources, data collection methods, frequency and audience. Coordinate within UNDP to ensure accurate, thorough and useful monitoring and reporting of project activities and impacts, both internally and externally. This includes particularly close collaboration with the UNDP MADAD Project Managers and the area-based staff to ensure that data needed for monitoring are properly collected and reported. Coordinate and oversee of MADAD-related evaluations, ensuring that they are timely and useful using a range of quantitative and qualitative methods and various participatory methodologies to monitor performance and evaluate impact. Participate in Project Steering Committee meetings and provide the representatives of the relevant members with M&E related inputs;	40
2. Ensure quality reporting of the Syria Crisis and Resilience Programme to the MADAD EUTF and other partners.	Manage and coordinate the overall reporting of the MADAD programme, ensuring timely and quality submission of reports, ensuring that progress are highlighted, impact documented, gaps identified and corrective measures recommended. Coordinate with the three project managers to get their respective timely and adequate input. Liaise with the Syria Crisis Response Programme Manager and the ARR (Programme) in the production and submission of reports.	30
3. Coordinate with key government and other external partners and build the capacity of UNDP staff to ensure dissemination and use of M&E products	Serve as programme focal point for M&E, coordinating M&E implementation, capacity building, sharing and learning with area based M&E focal points and Government counterparts to ensure Prepare and train staff, primary stakeholders and implementing partners, as necessary, on project/programme design, monitoring and evaluation concepts, sense-makers studies, skills and tools. Network and coordinate with Goverment counterparts and other partners to maximize the coordination and collaboration in data collection and efficient use of time and resources,. Ensure that lessons learned from programme M&E to improve future programme decisions, design and implementation. This includes liaison with external organizations to identify and distribute good M&E practices. Provide inputs and relevant presentation to the programme steering committee.	20
4. Contribute to the establishment of inter-institutional networks and knowledge management	Follow the national debates on socio-economic development and the response to the Syria crisis in Turkey; Lead the development of knowledge management tools for the Project. Identify and summarize good practices and lessons learned from the overall Project and deliver presentation to relevant coordination forum. Actively participate in the Inter-Agency planning and knowledge management forum. Establish an inventory of reliable, secondary data sources of key statistics to contribute to M&E, and to reduce the use of time and resources needed in primary data collection.	10

Reporting Structure

The M&E Advisor reports to Syria Crisis Response Programme Manager.

Performance Indicators for Evaluation of Result

- M&E and reporting system for the MADAD programme set up and functionning.

- Ensure timely and quality submission of project reports to the Steering Committee and the project

- Capacity of UNDP staff and governmental counterparts built and maintained so as to ensure smooth information exchange and high quality learning within the programme.

- Provision of high quality knowledge management products based on the project and dissemination in appropriate audiences.

Supervisor: Syria Response Programme Manager

Competencies

Requirements

Minimum of 5 (five) years of experience in management and/or implementation of development projects
Minimum of 3 (three) years of technical and/or field level experience with M&E of complex programme, in the area of socio-economic development and/or municipal service delivery;
Prior experience in an international organization or private sector;
Advanced experience in producing high-quality written products and reports based on input from multiple actors.

Assets

Prior experience with programme M&E and/or implementation related to the Syria response in Turkey
Prior experience with UNDP project management and/or implementation
Prior experience with project team management
Prior experience with management of EU funded projects
Familiarity or experience with Ilbank and/or Ministry of Environment

Required Skills and Experience

Education:	Master’s Degree in economics, management, engineering, sciences or any other relevant discipline (in the absence of a Master’s Degree, 2 additional years of working experience is required along with a Bachelor’s degree.)
Experience:	8 years of relevant working experience (SB4)
Language requirements:	Fluent written and spoken English and Turkish
Computer skills:	Microsoft Office, Windows-based applications, integrated web-based management systems, spreadsheets and databases
Nationality:	Turkish

Disclaimer

Important applicant information

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