Team Assistant – Office of the Executive Director

Team Assistant – Office of the Executive Director

Grade AS – B Duty station Songdo, Incheon - Korea Contract type 3 years Number of posts 3 Recruitment type Local

Unit Office of the Executive Director (OED) Closing date 20 March 2018 Reporting to Head of Strategy and Planning Vacancy code GCF/Recruit/269 The mission of the Green Climate Fund is to assist developing countries to respond to climate change while bringing prosperity to their peoples.

Established in 2010, the GCF invests in transformational climate projects in the developing world. The Fund makes an ambitious contribution to global climate action and channels significant financial resources into developing countries to help build low -emission and climate- resilient societies. It is country -driven and undertakes actions which reflect the circumstances of each country concerned and its national aspirations. The GCF is a key enabler of the 2015 Paris Agreement on Climate Change.

Since its establishment, the GCF has mobilized 10.3 billion USD, accredited 54 entities to channel its resources and approved 43 funding proposals. In addition, it has built up an extensive program to support developing countries identify their needs, in particular those who are most vulnerable to climate change impacts. The GCF’s diverse workforce is advancing its mission from its headquarters in South Korea. Our talented staff make unique contributions to the Fund, enriching the institution through their combined expertise and professional commitment.

We are looking to expand our team with more highly skilled and adaptable people who are driven by our mandate, people who appreciate challenges and know how to deliver and thrive in a fast moving, dynamic environment.

Position description

The Team Assistants will be responsible for providing administrative support to the Office of the Executive Director. Duties and responsibilities

Within the Office of the Executive Director, he/she will:

• Provide general administrative support;

• Draft routine correspondence;

• Format, proof-read, and edit texts for adherence to established standards, grammar, and style in official documents, reports, and invitation letters; • Maintain official records files and information material; • Coordinate the internal flow of communications within the team, ensuring timely dissemination of information to all; responding to routine requests for information;

• Receive visitors and maintain the calendar/schedule for arranging meetings and appointments ; • Assist in preparation and logistical planning for various events (e.g. conferences, workshops, Board meetings, other formal and informal meetings); and

• Carry out any other administrative and support duties as requested.

Expected experience and qualifications*

• Bachelor’s degree, with at least three years of relevant experience or equivalent combination of relevant education and experience;

• Formal training in secretarial, clerical, administrative, and/or operational services desirable; • Ability to deal with large volumes of work under time pressure with a high level of accuracy; • Ability to exercise tact and discretion in dealing with customers;

• Ability to organize his/her work, set priorities, meet critical deadlines, and follow up on assignments with minimum direction;

• Strong teamwork and interpersonal skills, and highly developed cultural sensitivity in communicating with all levels of staff and external clients, both orally and in writing;

• Good knowledge of office technology such as MS office package, and experience in working with databases is highly desirable; and

• Fluency in English is essential; knowledge of local language and/or another U nited Nations language is an advantage.

*The person assessed by the Selection Panel as most suitable for the position will be proposed for appointment. The above criteria should be seen as indicators of the experience and skills that would qualify candidates for consideration. Selection among short-listed candidates will also take into account performance at interview, appropriate testing, and references.

Required competencies

• Accountability

• Planning & organizing

• Communication

• Team work

• Client orientation

How to apply

Interested candidates are requested to send their CV and a letter of interest in a single PDF file to: recruitment@gcfund.org

File name: “[last name], [first name]” (e.g. Peterson, Anna)

Subject line: “Team Assistant – Office of the Executive Director”

Candidates of all nationalities are welcome to apply. However, the compensation and benefits package for this position will be determined on the basis of a local recruitment.