Logistics Associate, GS-6, Damascus, Syria (#97507)

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

I. Post Information

Job Title: Logistics Associate

Supervisor Title/ Level: Chief field office, P-4

Organizational Unit: Operations

Post Location: Tartous, Syria

Job Level: G-6

II. Organizational Context and Purpose for the job

The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations. The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children’s rights into action. For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism. To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated. There is growing evidence that investing in the health, education and protection of a society’s most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries. This is why the focus on equity is so vital. It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.

Job organizational context

The Generic Job Profile for a Logistics Associate at the G-6 level is to be used in a UNICEF country office, reporting directly to a professional who is at level 2/3/4.

Purpose for the job

Under the supervision of the Chief of field office, the Logistics Associate, provides a broad range of transactional, procedural and administrative tasks in support of the efficient supply, procurement and logistics of the country office, ensuring timely and efficient output that is in compliance with UNICEF rules and regulations, whilst demonstrating the capacity to research, adapt and evaluate irregular cases, and also to recommend improvements to process delivery and design.

At the G-6 level, the below tasks are expected to be carried out with a high level of independence.

III. Key functions, accountabilities and related duties/tasks

Summary of key functions/accountabilities:

1. Be responsible for developing the transport planning for UNCIEF supplies located in UNICEF warehouse in Homs for Tartous FO and supervise the implementation in accordance with the transport contracts with UNICEF contracted transporters and with the Logistics Cluster.

2. Be responsible for timely receipts of UNICEF supplies in UNICEF warehouse in Homs for Tartous FO or are directly delivered to partners as per the Release Orders and/or Distribution Plans provided by programme, regular review and updating of logistics related reports and ensure all documents are obtained and sent to logistics unit in Damascus for processing in VISION system in a timely manner.

3. Support in the in-country logistics coordination for UNICEF Tartous Field Office and ensure that all relevant documentation/information/instruction are implemented and shared with the logistics unit in Damascus and warehouse focal points for smooth receipt and distribution of supplies at warehouse level and to implementing partners.

4. Support with in-country transportation and distribution which include transport of supplies from local suppliers to UNICEF warehouse in Homs for Tartous FO, and follow up with local suppliers for deliveries directly to implementing partners.

5. Perform logistics transactions in VISION system for supplies received and dispatched to/from UNICEF warehouse in Homs for Tartous FO. Support with the coordination of transportation and distribution, and follow up on all logistics related transactions i.e. Facilitation Letter applications, weekly load planning and in accordance with release orders received from programme etc. for dispatches from UNICEF warehouse in Homs for Tartous FO.

6. Ensure all delivery confirmation documents are obtained from UNICEF implementing partners after delivery completion and updating of VISION system accordingly with the Direct Hand Over; Acknowledgement or Goods Receipt.

7. Support with warehouse and inventory management activities including but not limited to physical counts, warehouse to warehouse transfers, inventory impairment etc.…

8. Any other duties as assigned by the supervisor.

IV. Impact of Results

The capacity of the logistics associate to effectively and efficiently carry out the above duties contributes to the efficient planning, management and oversight of cost effective procurement, contracting, inventory, storage and delivery of supplies and related services directly impact on program delivery of goals and results. This in turn contributes to maintaining/enhancing the credibility of UNICEF as an effective and responsible manager of funds entrusted to the organization and to furthering UNICEF image as a competent organization for delivering cost effective and sustainable program results.

Contract Duration: 1 Year

View our competency framework at

http://www.unicef.org/about/employ/files/UNICEF_Competencies.pdf

UNICEF is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization.