Information Management Officer
The OCHA Office in Libya has responsibility for inter-agency coordination in complex emergencies and in natural disasters. In the context of the deteriorating humanitarian situation in the occupied Palestinian territory, the OCHA Office has a specific responsibility for (a) identifying humanitarian priorities and needs, as well as coordinating resource mobilization efforts; (b) coordinating the response, and monitoring of emergency response in the context of a complex emergency, and advising on the need for international assistance; (c) disseminating information and policies to the humanitarian community, authorities and donors, as well as supporting resource mobilization efforts; and (d) reporting on protection of civilians issues and advocacy regarding humanitarian issues.
The UNV will work in the OCHA Libya under the direct supervision of the Humanitarian Affairs Officer (Reporting).
Duties and Responsibilities
Under the direct supervision of the Information Management Officer (IMO) the national UN Volunteer will undertake the following tasks:
- Playing a role in the design, development, management and improvement of data management systems including database and spreadsheets, along with related processes for data collection, cleaning and verification;
- Managing and designing multi-relational databases, including liaising with partners to ensure reception of data in a consistent a reliable manner;
- Collecting, compiling, cleaning, organizing, analyzing and reporting various primary and secondary data from various sources;
- Supporting and participating in analytical work by processing data and information in a suitable format;
- Preparing data sets and transforming them to visualization products including graphs, tables, infographics and maps;
- Maintaining a client-oriented approach that ensures the OCHA provides high-quality information management services and products to members of the humanitarian community;
- Implementing a dissemination strategy for all information products (e.g. reports, data, maps) through, for example, hard copy and websites;
- Support the provision of information in response to internal and external requests and queries;
- Assist in developing presentations, information products and contact sheets;
- Assist in keeping calendars, contact sheets and relevant operational documents up-to-date;
- Provide additional and related support to the Office as may be required
Furthermore, UN Volunteers are required to:
- Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark IVD);
- Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
- Reflect on the type and quality of voluntary action that they are undertaking, including participation in ongoing reflection activities;
- Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
- Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
- Promote or advise local groups in the use of online volunteering, or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
- Timely production of regular reports, ad hoc reports and responses to inquiries.
- Increased field presence, including through assessment support, field visit preparation and community liaison
- Meeting minutes and field visit notes are prepared, shared and stored in a timely fashion.
- Up-to-date calendars, contact sheets, presentations, and information products
- Support the day-to-day work of the Libya Intercluster coordination group
- A final statement of achievements towards volunteerism for development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed.
Required Skills and Experience
- University degree in business management, public administration, logistics or another relevant field.
- 3 years of relevant work/volunteer experience;
- Knowledge of Libya including good working knowledge of the humanitarian situation;
- Have affinity with or interest in humanitarian relief, post-conflict situations, volunteerism as a mechanism for durable development, and the UN System.
- Reporting and research experience.
- Experience in field research, assessments and working with affected communities.
- Experience in dealing with multiple stakeholders and perspectives is an asset.
- C omputer skills: The incumbent is expected to be proficient in using all Microsoft software, including MS Word, MS Excel, and Powerpoint.
- Prior experience with international organizations is an asset.
- Good sense of security
- Language skills: The incumbent is expected to have excellent English language skills both in terms of writing and speaking.