National Consultant - GIS Specialist for Mapping Baseline, Developing GIS based Project Monitoring System, conducting GIS Training Programmes and Flood Risk Assessment

Background

Background

Government of Sri Lanka secured financing from the Green Climate Fund (GCF) through UNDP to implement the Climate Resilient Integrated Water Management Project with an aim to strengthen the resilience of smallholder farmers in the Dry Zone to climate variability and extreme events.

The Project will benefit 770,500 people living in three river basins (i.e. Mi Oya, Malwathu Oya, and Yan Oya) directly through investments in irrigation, drinking water and disaster risk management. Moreover, another 1.2 million people living in these districts will indirectly be benefitedfrom the project through increased capacities of the Agrarian Services centres and early warning systems. The Project will be implemented in seven Dry Zone districts (i.e. Anuradhapura, Polonnaruwa, Vavuniya, Kurunegala, Puttalam, Trincomalee, and Mannar) over seven years starting from 2017. 

The Project covers three key Outputs:

1. Output 1: Climate resilient investment to rehabilitate small tank-based cascading systems and related infrastructure and facilitate sustainable, climate-proof agricultural practices in targeted areas;
2. Output 2: Investments to increase access to and quality of drinking water in remote and rural areas through a multi-pronged partnership approach that seeks to replenish sources, build storage, purify contaminated water and address root causes of water quality issues;
3. Output 3: Improve community access to timely early warning for flood and drought to avoid losses and impacts on key livelihood assets. This includes the generation, coding, modelling, dissemination and access to weather related data/knowledge including advise and early warning.

The Project implementation modality includes a Project Management Unit established under the Ministry of Mahaweli Development and Environment and a field office located in Anuradhapura.  The Project entered into partnerships with four leading civil society organizations to assist the project in social mobilization and community awareness. UNDP, as the responsible party for Project assurance, is providing technical assistance to implement the Project through a team of Specialists. UNDP also hired a resource mapping field coordinator to provide GIS support to the project.

The Project will conduct a baseline survey, which includes GIS layers for socio-economic and bio-physical elements of the Project and expects to maintain a GIS based monitoring system to monitor the progress in terms of cascade hydrology and restoration of cascade eco-system. The GIS based monitoring system will also provide details of the location specific project activities in order to enable analysis of reduction of disaster damages and losses  because of project interventions.

Further, CRIWMP has developed a capacity building strategy for Department of Meteorology (DOM) to strengthen the capacity of short and long-term weather/climate forecasting which is necessary to develop advisories for agriculture and water management. This includes building GIS knowledge and skills of the staff of the DOM to provide location base forecasting. GIS expert has to conduct a training needs assessment and tailor-made GIS training programme for staff members of the DOM. Further, the project is planning to conduct a flood risk assessment in Vavuniya district based on the flood inundation maps developed by similar activities. The Consultant will develop the risk assessment methodology in consultation with the Specialists of the PMU and the relevant agencies and assist PMU to implement the methodology in the Project area. This Terms of Reference will provide the scope of the work of the GIS specialist of the Project to meet the project objectives.

Scope of the assignment

Services of the GIS Specialist are required for three different components:

1. Assist the Project team to set up the baseline and develop GIS based layers for baseline information;
2. Develop GIS based monitoring systems for the Project to update project interventions;
3. Provide a GIS training to the MET Department and conduct a risk assessment based on the available inundation maps for flood affected areas in Vavuniya districts (Approximately 22 GN divisions, 10,000 households).

Component A

Under the overall guidance of the Technical Advisor and Technical Coordinator – Irrigation and Water Supply of the Project, GIS specialist should liaise with the Field Coordinators of the Project to develop Grama Niladhari division (GN) wise GIS layers for various socio-economic and bio physical elements of the selected cascades in four Project districts (i.e. Anuradhapura,, Kurunegala, Puttalam, and Vavuniya districts). This will cover 20 – 30 GN divisions in 8 cascades. In addition, existing hazard conditions will also be marked to identify possible risks/threats and vulnerable people in project areas.

GIS Specialist should provide required high-resolution base maps (i.e. 1:3000 scale) to resource mapping coordinator of UNDP to identify features using participatory tools in consultation with local stakeholders. Further, the Consultant will assist the project team and project partners for collection of GIS based information and analyse the same.

Component B

The Consultant should develop a user-friendly GIS based monitoring system, including a data base linked to the GIS maps, in order to capture the project progress against the baseline set. This should enable the project team to monitor some of the key parameters (such as ground water levels, vegetation cover, eco system improvement, increased cropping intensity, existing and new water supply schemes and their coverage etc.) over the project duration.  Resource Mapping coordinator will ensure data entering in to the data base and GIS expert has to provide technical guidance to operate the data base and conducting test runs.

Component C

The Consultant should work with the Project team to conduct a training needs assessment of the DOM staff on GIS applications and conduct a tailor-made training programme to the selected officials of the DOM. Further, the Consultant shall provide regular inputs to the officials, who have been trained on GIS applications. The training will be a continuous hands-on training programme spreading over 2 to 3 weeks.

Consultant has to develop a flood risk assessment based on the available inundation maps for flood affected areas in Vavuniya districts (Approximately 22 GN divisions, 10,000 households). The consultant and enumerators have to work closely with the technical specialists in the PMU, project officers and project partners and relevant authorities in Vavunia district.

Duties and Responsibilities

Duties and Responsibilities 

Component A

1. Develop high resolution base maps (1: 3000) to mark following layers/features at GN level/ Cascade level using participatory tools. GIS specialist has to guide field coordinator to develop following GIS layers.

Biophysical elements and related items

a. Water layer (Surface water bodies, irrigation canals, streams, wells, storage tanks, pipe borne water availability, etc.), water quantity and quality levels;

b. Cascade layout maps showing Tanks, Anicuts and hydrologic linkages among them and catchment areas demarcated;

c. Agricultural assets (Paddy and upland crops / chena lands, home gardens, Livestock management locations, etc.) and livelihoods such as small enterprises, industries etc;

d. Building layer (houses, public buildings, business locations);

e. Infrastructures such as roads and bridges, agricultural assets such as tank bunds, anicuts, irrigation canals, etc;

f. Hazard prone areas such as floods prone areas, water scarce areas, areas prone to Elephant and other wildlife attacks, frequent fire prone areas, etc;

g. Maps related to disaster preparedness and response plans;

h. Prepare Maps to be used as planning tools for Participatory Planning and Community Action Planning indicating; roads, water bodies, land use, raw water sources, houses and buildings in areas (one or 02 GNDs together) where new Community Managed RWS systems are proposed. (Within Cascades as well as Outside Cascade) – 08 Schemes in 2018;

i. Based on the HH survey (100 %) geo referenced data and relevant water source data from different Participatory Mapping and Community Action Planning exercises; capture and locate the different water sources (dug wells, agricultural wells, Deep wells with Hand Pump, Shallow Wells with Hand Pump, Spring, RWH tanks, Community Managed RWS schemes etc.) in the Cascade Maps;

j. Locate the selected and identified Water Sheds and Catchments of existing and proposed rural water supply systems within the Cascades (and even outside the cascades) as inputs for Water Safety & Security and Emergency Response Plans;

k. Using the above inputs and other relevant data provided by stakeholders, prepare and develop maps for the Drinking Water Management Plans and Ground Water Management Plans  within the Cascades.

Socio-Economic assets and related items

a. Demographic information (Families and individuals and clusters, need to capture gender segregated data) – income /poverty levels;

b. CBO’s and networks;

c. Schools and educational institutes;

d. Other public places (such as government institutions, community buildings, temples, etc.);

e. Business ventures (enterprises, factories, etc.);

f. Communication aspects such as availability of TV, Radio, Telephone usage and penetration of mobile coverage;

g. Related health data such as locations of CKDu cases and water borne diseases cases;

h. Safe water supply coverage HHs in Cascades – Including trends and changes in dry and wet seasons;

i. Any other social assets.

2. Liaise with Technical Advisor, Technical Coordinators and Irrigation and Water Supply Specialists and Filed Coordinator to agree on formats, features and related information.

3. Coordinate with Field Coordinator to organize field visits.

4. Participate to review programmes and training programmes.

Component B

1. Develop a user friendly GIS based monitoring system, including a data base linked to the GIS maps, in order to capture the project progress against the baseline information set identified under Component A above;
2. Provide technical guidance to operate the data base and conducting test runs.

Component C

1. Conduct GIS training needs assessment for DOM staff;
2. Based on the training needs assessment, design tailor made GIS training programme for DOM staff and conduct the training programme;
3. Provide post-training assistance for DOM staff, if any;
4. Assist Project staff to strengthen GIS software facilities in DOM;
5. Identify the elements at risks based on the potential inundation area maps for Vavuniya district (inundation area maps will be provided by the Project);
6. Plan a ground survey, including developing the questionnaire to carry out a vulnerability assessment;
7. Provide training to enumerators and supervise the data collection;
8. Develop a database with vulnerability data and upload data into the data base;
9. Assist the Project team to develop flood risk profiles for Vavuniya district.

UNDP Responsibility

UNDP will provide required background information, institutional support and clearances required to carry out the assignment. Also technical specialists in the PMU will closely work with the consultant to design and plan the work. UNDP will also call progress review meeting with respective stakeholders to ensure timely delivery of the outputs of the assignment.

Deliverables/ Outputs of the Project

Component A

                Deliverable 1 - High resolution base maps for each GN/Cascade levels in 5 districts;

                Deliverable 2 - GIS layers which mapped bio-physical and social assists (given under Duties & Responsibilities Component A)

                in GN/Cascade areas.

Component B

Deliverable 3- GIS based monitoring system for the Project;

Deliverable 4 - Data base which includes the features (given under Duties & Responsibilties –Component B);

Deliverable 5 - Training CRIWMP staff on data entering and analysis;

Deliverable 6 - Report on process adopted and outputs delivered.

Component C

Deliverable 7- GIS Training Needs Assessment;

Deliverable 8 - Delivering the GIS training programme for DOM staff;

Deliverable 9 - Building foot print in flood inundation areas of Vavuniya district;

Deliverable 10 - Questionnaire for HH survey and final database;

Deliverable 11- Flood risk profiles for flood inundation areas of Vavuniya district;

Deliverable 12 - Work completion report.

Time Frame

The envisaged time period of the Consultancy is 120 days spread from 27th March, 2018 to 26th March, 2019.  

Competencies

Competencies

The Consultant should have the following competencies:

Competencies:

• Strong expertise and knowledge on GIS;
• Familiarity in application in GIS for Water Resource Mapping;
• Maturity and confidence in dealing with senior members of National Institutions;
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
• Excellent written and oral communication skills, with analytical capacity and ability to synthesize relevant data and information;
• Excellent coordination skills and result oriented collaboration with colleagues;
• Builds strong relationships with clients, focuses on impact and result for the client and responds positively to feedback.

Required Skills and Experience

Qualifications

Education Qualifications: 

• Master’s Degree or above in Geography, GIS or any other related field.

Experience:

• A minimum of 10 years of experience at the national level on application of GIS in the field of Water Management, Disaster Management/ Climate Change, Agriculture Sectors;
• At least 5 years of experience in conducting National level training programmes for government agencies, non-state sector agencies;
• Prior experience in development of GIS based risk maps, national level GIS maps/ data bases for related field will be an added advantage;
• Familiarity in working with National level Agencies for similar assignments;
• Previous work experience with UN agencies is desirable;
• Knowledge of the Sri Lanka country context and government systems essential;
• Language: English is essential, Proficiency in Sinhala or Tamil;
• Knowledge on local level development issues and programmes.

How to Apply

To apply please access UNDP Jobs site http://jobs.undp.org.

The application should contain:

• Cover letter explaining why you are the most suitable candidate for the advertised position. Updated CV to include qualifications/competencies and relevant past experience in similar assignments and contact details of 2 professional referees who can certify your competencies, professionalism, quality of writing, presentation and overall suitability to this TOR;

• Individual consultants will be evaluated based on a combination of factors including CV, interview and financial proposal, and the offer which gives the best value for money for the UNDP will be selected;

• Please send the Financial Proposal separately to the following e-mail address: procurement.lk@undp.org stating the vacancy number/position in the subject line.

Financial Proposal

All Inclusive lump sum Fee: LKR

Amount in words:

(Rs.)

Note: Payments will be based on invoices on carry out the duties/responsibilities i.e. upon delivery of the services specified in the TOR and certification of acceptance by the UNDP. The applicant must factor in all possible costs in his/her “All Inclusive Lump Sum Fee”. The financial proposal should include his/her consultancy and professional fee, honorarium, communication cost such as telephone/internet usage, printing cost, return travel from home to office, ad-hoc costs, stationery costs, and any other foreseeable costs in this exercise. No costs other than what has

been indicated in the financial proposal will be paid or reimbursed to the consultant. The UNDP will only pay for travel and accommodation outside of North Western Province (Duty Station) outside of this TOR on actual basis and on submission of original bills/invoices and on prior agreement with UNDP officials.

For an Individual Contractor who is of 62 years of age or older, and on an assignment requiring travel, be it for the purpose of arriving at the duty station or as an integral duty required under the TOR, a full medical examination and statement of fitness to work must be provided. Such medical examination costs must be factored in to the financial proposal above.

Payment for Services

• 20% of the total contract value upon submission of a comprehensive work plan for the assignment;

• 20% of the total contract value up on completion of the deliverable 1,2 and 7,8;

• 20% of the total contract value up on completion of the deliverable 3 and 4; 

• 20% of the total contract value up on completion of the deliverable 5 and 6; 

• 20% of the total contract value up on completion of the deliverable 9,10,11 and 12.