Logistics Assistant - (Ugandans Only)

Palorinya, Moyo Moyo

Organization: NRC - Norwegian Refugee Council
Location: Palorinya, Moyo Moyo
Grade: Level not specified - Level not specified
Occupational Groups:
- Administrative support
- Logistics
- Emergency Aid and Response
- Supply Chain
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within Shelter, Education, Food security, Legal Assistance, Camp Management Water, Sanitation and Hygiene sectors.

Norwegian Refugee Council (NRC) has been implementing projects for Internally Displaced Persons and Refugees in Northern Uganda, West Nile and South Western respectively, since 1997. Having smoothly phased-out by end of August 2014 in the North, NRC reopened from September 2014, to compliment efforts of the Government of Uganda and UNHCR in supporting the South Sudanese Refugees currently settled in the Districts of Adjumani and Arua in West Nile. With funding from SIDA, NMFA, ECHO, UNHCR and UNICEF, NRC is implementing integrated projects in Arua, Yumbe and Adjumani/Palorinya refugee settlements. NRC has in the recent past made an entry into Kyangwali Refugee settlement in Western Uganda as a result of the recent influx of the Congolese Refugees.

NRC now seeks to recruit a Logistics Assistant in Palorinya.

NRC may be required to verify the identity of its partners/employees and to check that its partners/employees have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose

Job description

• Ensure that all procurement processes are in compliance with Logistics Handbook, other NRC policies and door requirements
• Through Agresso ,receive ,register and/or prepare requisitions, check the correctness of Purchase Requisitions, raise RFQs and purchase orders and update status reports.
• Liaise with suppliers to ensure prompt and accurate delivery of goods, services and equipment.
• In Liaison with the requester receive supplies and ensure that they are in good condition and accompanied with correct documents.
• Update vendor list.
• Distribute/organize transport of material and equipment according to procedures
• Manage inventory lists
• Coordinating with stores to collect relevant documentation, collating and organizing documents in accordance with the NRC procurement checklist.
• Complete adherence to all NRC policies and procedures for procurement, ensuring transparency, well documented, and correct procurement at all times, with solutions provided to procurement issues as they arise
• Support the Logistics Officer to distribute/organize transport of material and equipment according to procedures
• Prepare documents as required by line manager
• Ensure that vehicles are used and maintained according to Logistics Handbook and other NRC policies
• Plan, schedule and monitor transport of staff and material/equipment according to demands and procedures
• Ensure that all NRC vehicles are in proper operating condition and coordinate vehicle maintenance
• Train and develop drivers
• Coordinate and facilitate timely reporting of eventualities like accidents and breakdowns
• Secure that NRC vehicles are equipped with necessary documents and equipment
• Filing of all vehicle records and reports
• Prepare requisitions for spare parts for vehicles
• Closely Monitor fueling of vehicles and compile monthly fuel analysis and consumption report for payment.
• Provide proper records of Receipts, Purchase orders, Waybills and all other documents to the store clerk to receive stock and assets
• Participant in monthly stock checks and report to the Line Manager.
• Ensure items in stock are well arranged by Stores Clerk for easy stock taking and issued in First in First out (FIFO) basis.
• Any other tasks as assigned by the line Manager.

Qualifications

• Experience from working with Logistics and procurement in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own skills/profile