Logistics Assistant - (only open for Afghan Female nationality) - Job Location: Kabul - Afghanistan

Kabul

Organization: NRC - Norwegian Refugee Council
Location: Kabul
Grade: Level not specified - Level not specified
Occupational Groups:
- Administrative support
- Logistics
- Emergency Aid and Response
- Security
- Supply Chain
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

Purpose of the job:
The purpose of a Logistic Assistant is to implement delegated area of responsibility. Overall responsibility of the post holder is summarised as, day to day procurement, storage and realise of goods and services, organising/scheduling the NRC and rental vehicles and managing the drivers, maintain proper utilization of the ICT equipment, preparation of the inventory lists and coding/labelling the fixed assets, the post holder has strong responsibility on keeping, recording /filing and proper usage of all NRC assets and Adhere to NRC logistics policies, SOPs and procedures.

Note: For more details about this post, please refer to the JD attached at the bottom

Job description

Manage day to day maintenance issues at Kabul Program office and guesthouse ensuring NRC’s assets and inventories are well maintained. Organize repairs and maintenance as necessary.
Manage & supervise Kabul Program warehouse and ensure that all items are received, dispatched and stored properly. Stock cards are accurately done and monthly stock reports are produced/shared to Logistic officer on second of each months.
To do the consolidation of local procurement, and ensuring that NRC’s financial rules and procedures and standards are applied.
Organize transport of office goods/supplies from Kabul Program to field offices and coordinate on matters related to dispatch/delivery with other field offices.
Ensure water, gas and electricity bills of Kabul Program office and guest house are paid on time.
Making leave plan for drivers and following for them
Fueling Vehicles + Generators fuel tank based on required and related documentation (Log book controls, payment of fuel supplier, filling the fuel Request form, etc.) process
Updating of fleet management online
Physical checkup of vehicles on regularly bases (seek support from Drivers)
Facilitate the usage and fix the ICT related problems with close coordination with the SO IT Coordinator.
Make sure that Kabul program staff are using the ICT facilities as NRC ICT policies and procedures.
Performs other duties when required by line manager
Ensure that appropriate maintenance support is available for Kabul Program and guest house and repairs are carried out in a timely manner.
Being full responsible for all activities at the warehouse in Kabul Program.
Fleet & generator management (coordination meeting with drivers, fuelling, logbook tracking,..etc)
Handle transportation of goods & supplies to and from field offices & air cargo issues.
Act as back up for logistics team in other central area offices, when required.
Manage Transportation/TARs for programs when traveling in/outside of the city
Coordination meeting on monthly bases
Preparing of drivers monthly duty Rooster
Making leave plan and following for them
Performance Appraisals of drivers on annually bases.
Overtime calculation of drivers if any.
ICT equipment Update and configure

Qualifications

Bachelor degree in BBA / Management
2 – 3 years’ experience, working as a Logistic Assistant in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal