DIRECTOR OF ADMIN & FINANCE (DAF), Papua New Guinea

Job title: DIRECTOR OF ADMIN & FINANCE (DAF)

Department: Admin and Finance Department

Based in: Port Moresby, Papua New Guinea

Up to: 20**%** international travel

Reports to: the Country Representative

Who we are

With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world's leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.

There are over 8,000 “PSI'ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.

Join us!

Population Services International (PSI) is an international health non-governmental organization (NGO) focusing on improving the health of Papua New Guineans. It started operations in Papua New Guinea in April 2007 and currently focuses on primary prevention of Gender Based Violence, sexual and reproductive health, HIV prevention and Family Planning.

We are looking for DIRECTOR OF ADMINISTRATION AND FINANCE (DAF) to help us achieve our goals and strategy. The responsibilities of the DAF are crafted to respond to our growing operation in Papua New Guinea (PSI/PNG). This person will be responsible for the effective management of all project budgets, including but not limited to, timely and accurate donor and PSI/Washington financial and administrative reporting. This person will also be responsible for broadening and strengthening the capacity of the growing finance team at PSI/PNG to provide high quality project budgeting, budget management, financial planning & analysis, and cost control at every level of the organization. The position will additionally be responsible for the smooth operation of all office administration including overall adherence to internal policies and procedure. This full-time position is based in Port Moresby and will require up to 20% travel to visit program implementation sites in the field. This position is also key member of the Senior Management Team at PSI/PNG and reports to the PSI/PNG Country Representative.

The DAF will be selected based on knowledge of budget management and financial analysis; ability to work effectively with, train, and develop finance staff in a cross-cultural setting; strong quantitative skills; the ability to liaise and work closely with staff across departments; and excellent interpersonal skills.

Sound like you? Read on.

Your contribution

• Strategic management role

• Provide direction and strategic leadership for organizational change and development process.

• Managing Accounting System

• Establish/improve and disseminate finance policies, guidelines, systems and practices in line with PSI Washington's global accounting policies, donor requirements and local law where required.

• Maintain sound accounting systems that give reasonable assurance that records and controls are sufficient to ensure accuracy and reliability of financial information for expenditure monitoring and information.

• Analyze monthly balance sheet, income statement and reconciliations to establish accuracy of posted transactions.

• Review and analyze Monthly financial reports and ensure timely submission of monthly financial reports to PSI/W, donors and partners.

• Review and analyze donor billing prepared by PSI/W or PSI/PNG and provide feedback to finance team and budget holders through monthly financial reports and respond to donors on billing issues.

• Review/Approve monthly common cost analysis and update cost ratios on timely basis to ensure each donor bears the correct proportion of common costs.

• Endorse requests for cash advances from headquarters, manage cash flow in the country office and maintain relationships with local banks.

• Overseeing monthly preparation and submission of statutory returns, donor reports and tax compliance.

• Manage and improve the use of QuickBooks Enterprise for the Organization and add additional features. Discuss monthly reporting with CR and perform regular backups as well as maintaining all files. Lead the annual budgeting process and ownership of managerial financial information.

• Support budget development and monitoring. Work with the Country Representative, Program Team, Technical Services Team and Washington Backstopping Team to: create funder, departmental and annual operating budgets; to monitor burn rates; and to realign budgets as needed.

• Monitor performance and efficiency of on-going Donor projects by analyzing country/project monthly spend rates and highlighting possible problem areas.

• Managing Audit

• Lead and initiate audit RFP and engagement with audit firm for annual audit, donor audit and statutory audit when required

• Oversee preparation and successful conclusion of internal and external auditing activities

• Monitor progress on work plans for implementation of audit recommendations from internal and external audits;

• Sub-Award Management

• Ensure that sub-awardees comply with funder regulations and financial reporting requirements;

• Determine and provide capacity building assistance to sub-awardee according to SR assessment

• Develop Sub recipient monitoring visit plan in line with PSI/W guidance and funder requirement

• Other Responsibilities

• Liaise with our HQ at Washington for training, reporting, problem-solving, systems issues and other needs as may arise;

• Overseeing logistic department and processes as per policies

What are we looking for?

The basics

• Master's degree in accounting or finance preferred
• Certified or chartered accountant
• Minimum of 10 years of experience, including 5 years of supervisory experience
• Knowledge of DFAT, Global Fund and other donor rules and regulations
• Knowledge and experience with international donor community
• Strong quantitative and analytical skills;
• Demonstrated ability and motivation to build local capacity and/or train others;
• Experience working in developing countries and/or situations of cultural or political sensitivity
• Excellent diplomatic, presentation, interpersonal and oral/written communication skills
• Fluency in English (written and spoken)
• Flexibility is mandatory
• References will be required.

What would get us excited?

The successful candidate will have strong knowledge of budget management and financial analysis; ability to work effectively with, train, and develop finance staff in a cross-cultural setting; strong quantitative skills; the ability to liaise and work closely with staff across departments; and excellent interpersonal skills. Preference will be given to candidates with developing country experience, preferably in the Asia-Pacific region; and knowledge of public health issues and the international donor community. In case housing is required (for international candidate), the applicant must be willing to share living compound with other PSI colleagues. This position is NOT for family post.

STATUS

• Full-Time
• Director / Senior Management Level

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.

CLOSING DATE: 23^rd March 2018 (FRIDAY)

This position is available for international and national applicants. Only shortlisted candidates will be contacted.

Interested applicants should submit a written application, updated CV/Resume with recent I.D. Photo, and list of 3 references with current contact details to the address below.

POPULATION SERVICES INTERNATIONAL

P.O. Box 327, Port Moresby, Papua New Guinea

Section 53, Allotment 15-16, Ume Street, Gordons, Port Moresby, NCD

Email: recruitment@psipng.org

Ph: 311 2204; 311 2190; 7091 4016 to 19

Fax: 311 2199

PI101535292

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