Organizational Context

UNIDO is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. Its mission is to promote and accelerate inclusive and sustainable industrial development (ISID) in developing countries and economies in transition. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the recently adopted 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development in the next years. UNIDOs mandate in SDG-9, calls for the need to "Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation". Accordingly, the Organizations programmatic focus is structured in three thematic priorities: * Creating shared prosperity * Advancing economic competitiveness * Safeguarding the environment. UNIDO delivers its services through the following four complementary and mutually supportive core functions: (a) technical cooperation activities; (b) analytical and policy advisory services; (c) standard-setting and compliance and (d) convening and partnership role. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

This position is located in the Buildings Management Services Division (CMO/OSS/BMS).

As part of the common services, on behalf of and financed by the VIC Based Organizations (VBOs), BMS on behalf of UNIDO is responsible for ensuring the safe and reliable operation, maintenance and repair of the Vienna International Centre (VIC) buildings and associated installations according to the local building codes and standards, and according to the VIC operating license conditions. To this extent BMS carries out the following functions:

- Develop and propose policies and improvements for efficient, effective and safe buildings management and operations for consideration by the Managing Director, taking into account best practices and standards; promote and proactively implement these policies and standards;
- Manage and administer the operation, maintenance and repair of the grounds, buildings and related installations and equipment of the VIC complex on behalf of, and in close consultation with, the VBOs under the terms of the Memorandum of Understanding on Common Services;
- Provide efficient, effective and quality services to the VBOs for all Buildings Management activities;
- Manage the projects financed by the Common Fund for Major Repairs and Replacements at the VIC on behalf of the VBOs and the Government of Austria;
- Take measures to meet strict requirements in respect of waste disposal, and bacteriological and chemical control of the water and air in the buildings;
- Provide the required support to the catering operations of the VIC;
- Reply to audit observations and ensure the timely implementation of agreed upon recommendations;
- Cooperate with relevant bodies with a view to harmonizing and exchanging information.

At the G6 level the incumbent is expected to perform highly independent and specialized processes focusing on specialized service delivery and support services within the organizational environment and team. His/Her interventions result in process integrity.

The UNIDO Staff Performance Management System reinforces the collaboration within formal units as well as among cross-functional teams. In this context, the incumbent collaborates with his/her supervisor and colleagues, within as well as outside the unit. Within the formal teams, the incumbent may be expected to backstop other team members as required.

Main Functions

Under the supervision of the Buildings Management Officer, the Engineering Project Coordination Assistant (HVAC) is responsible for the coordination and implementation of engineering projects mainly in the HVAC field. The work is performed under close supervision of the Buildings Management Officer and in collaboration with the technical experts. The incumbent provides support in functions related to the specific job family, to ensure the safe and reliable operation, maintenance and repair of the VIC buildings and associated installations. He/she carries out the following key functions:

- Contribute to the development of the yearly work plan of the Group including milestones, goals and priorities.

- Prepare project proposals, clarify all technical and financial aspects, prepare cost estimates and propose a project prioritization. Prepare Technical Specification and Terms of Reference, as well as detailed drawings and layouts for bidding in English and/or German. Technically evaluate offers, recommend firm to be selected and follow up on the award of contract.

- Discuss the implementation plan and detailed scheduling with the company, plan and coordinate the support work carried out by BMS, and discuss project and obtain approval from Austrian Authorities. Follow closely the implementation progress, and regularly inspect work performed. In case of shortcomings, problems or deviation from the agreed work, inform immediately Engineering Project Manager to take immediate corrective measures.

- Take over the project from the external company, ensure that project documentation is complete and in line with the BMS documentation rules. Check final invoices against work performed, and request the release of payments.

- Participate in feasibility studies for future projects. Contribute to the assessment and documentation of the condition of the building and its installations. Participate in identification of medium and long term repairs and modifications, including costs estimation and resource requirements.

- Keep abreast of latest technologies, norms, standards and regulations and ensure that work carried out is in accordance with the prevailing engineering , safety and security instructions, norms and environmental- and quality standards.

- Update all the relevant information related to the work.

- Perform any other related duties as assigned.

Core Competencies

INTEGRITY: To work honestly, openly, impartially and in accordance with the values of the United Nations.
PROFESSIONALISM: To work in a competent, committed and calm manner.
RESPECT FOR DIVERSITY: To work effectively, respectfully and inclusively with people from different backgrounds and with different perspectives.
RESULTS ORIENTATION AND ACCOUNTABILITY: To be accountable and responsible for achieving results and meeting performance standards.
PLANNING AND ORGANIZING: To plan, organize and manage work effectively and efficiently.
COMMUNICATION AND TRUST: To communicate effectively and build trust.
TEAM ORIENTATION: To cooperate at various levels.
CLIENT ORIENTATION: To be responsive towards those to whom services are provided internally and externally.
ORGANIZATIONAL DEVELOPMENT AND INNOVATION: To realize continuous improvement, support innovation, share knowledge and skills and learn from others.

Minimum Requirements

Education

Languages

Field of Expertise