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Operations and Programme Finance Analyst in Timor Leste

Timor-Leste

  • Organization: UNV - United Nations Volunteers
  • Location: Timor-Leste
  • Grade: Level not specified - Level not specified
  • Occupational Groups:
    • Operations and Administrations
    • Banking and Finance
    • Project and Programme Management
  • Closing Date: Closed

UN VOLUNTEER DESCRIPTION OF ASSIGNMENT TLSR000052--Operations and Programme Finance Analyst The United Nations Volunteers (UNV) programme is the UN organization that promotes volunteerism to support peace and development worldwide. Volunteerism can transform the pace and nature of development and it benefits both society at large and the individual volunteer. UNV contributes to peace and development by advocating for volunteerism globally, encouraging partners to integrate volunteerism into development programming, and mobilizing volunteers.In most cultures volunteerism is deeply embedded in long- established, ancient traditions of sharing and support within the communities. In this context, UN Volunteers take part in various forms of volunteerism and play a role in development and peace together with co-workers, host agencies and local communities.In all assignments, UN Volunteers promote volunteerism through their action and conduct. Engaging in volunteer activity can effectively and positively enrich their understanding of local and social realities, as well as create a bridge between themselves and the people in their host community. This will make the time they spend as UN Volunteers even more rewarding and productive.

General Information

Country of Assignment Timor Leste

Host Institute United Nations Development Programme

Volunteer Category International Specialist

Number of Volunteer 1

Duration 12 months

Expected Starting Date Immediate

Duty Station Dili [TLS]

Assignment Place Family Duty Station

Assignment Place Remark

Living Conditions

Timor Leste is half of a tropical island on the Australian continental shelf characterized by a rugged mountain chain running east- west that divides the country into a generally warmer north coast and a milder south coast. The capital city, Dili, is located in the north.

Climate: The climate along the coast is relatively warm hot year round with an annual average temperature of 30°C. There are

two distinct seasons: the north-east monsoon season, which runs from November to March, constitutes the rainy season throughout the country. The south-east monsoon season, which runs from March to October, constitutes the dry season with some rain on the southern coast but otherwise dry and windy conditions in the rest of the country. The climate inland with its high mountains can be very cold with an annual average temperature of 15°C.

Health: At the moment, Stamford clinic serves as a recommended medical facility for UN staff. It has two approved UN physicians that can perform primary healthcare and simpler treatments, or recommend medical evacuation to Singapore. There is a national hospital with some international staff and a limited number of other private clinics in Dili. For more complex medical treatment and 12 Mar 2018 Page 1 of 6 assessment, it is necessary to evacuate to neighboring countries such as Darwin or Singapore. Diet, Food and Water: Most staple foods can be found in the markets such as rice, meat, vegetables, cooking oil, salt and sugar.

There are many local markets around Dili as well as four supermarkets that are stocked with imported goods, mainly from

Australia, Indonesia, Singapore and China. Dili has a large number of restaurants, cafes and bars. There is a variety of food

ranging from Western to Southeast Asian fare. You can also find several local warungs with less expensive meals. The price

range for a meal can range from $3 to $20+.

Telecommunications: At the moment, there are three telecommunication providers in country, Timor Telecom and Telcomcel

and Telemor. While Timor Telecom has been long present, Telcomcel and Telemor were newly launched in Timor-Leste, and

started operating in February 2013. The SIM cards cost $2-3 and pre-paid/pulsa cards range from $1 to $50. Further, depending

on UN Agency, you may receive a PIN code to make international phone calls that will be charged to your VLA.

Hotels: The UNV Field unit in Dili will help arrange your initial accommodation in a hotel, at your expense. Most of the hotels in Dili

are aimed at internationals and offer a good level of comfort with air-conditioned rooms and en-suite bathrooms. You can expect

to pay from $30 to $50 per night.

Permanent Accommodation: Expect that your accommodation will range from the very basic to adequate, although many private

houses in Dili have been renovated to a reasonable or even considered ‘luxurious’ level of comfort. The rate of reconstruction and

renovation in the districts has been much slower than in Dili. Accommodation is far more likely to be of a very basic level.

Assignment Details

Assignment Title Operations and Programme Finance Analyst

Organizational Context & Project Description

Over the past decade, Timor-Leste has emerged from a crisis and internal violence and political instability in 2006-2007, built a

coalition government, held elections and increased tangible services for the population paving the road to a stable democracy. Thus

it has achieved hard-won political stability and built confidence in the state. Although still classified as a Least Developed Country

(LDC) Timor-Leste achieved lower middle-income status in 2011. Nonetheless, poverty remains persistently high. While a greater

proportion of poor reside in rural areas, the high rate of rural to urban migration underscores the need to address the emerging

issue of urban poverty.

The National Strategic Development Plan 2011-2030 (SDP) of Timor-Leste launched in 2011 stresses the need to diversify its

economy through developing non-oil based economic sectors. The current economic structure with high level of reliance on

petroleum sector and it’s fund has led to the inability of Timorese economy to absorb young and local low skilled-labours; in

particular, the rural population and women, which are considered as marginalized and least participating in the economic growth of

the country. The SDP also prioritizes development of rural communities in which 70% of population resides.Timor-Leste has

embraced the SDGs and aligned the National Inidcators and priorities. UNDP plays an important role of advocacy and provides

meaniful policy advice and technical assistance. Developping innovative solutions and delivering results are an integral part of our

commitment to our befenifiaries, stakeholders and donors.

Sustainable Development Goals

14. Life Below Water

UNV Focus Area Securing access to basic social services

Task description

Advise and capacity buidling in the area of:

Operations management services to the UNDP Country Office– 40%

Programme resources management – 40%

Capacity building and knowledge transfer to national stakeholders and UNDP staff – 20%

1. Provision of advisory services and capacity transfer in the implementation of the strategic management of

12 Mar 2018 Page 2 of 6 operations in the UNDP Timor-Leste Country Office as per the guidance from the OM, focusing on achievement of the following results:

Full compliance of operations with UN/UNDP rules, regulations and policies, implementation of corporate operational

strategies, establishment of management targets and monitoring of achievement of results;

Follow-up on established collaborate arrangements with partners, a client relationship management system for quality and

efficiency purposes and appropriate operational partnership arrangements;

Closely liaising with colleagues from UNDPs Global Shared Services Unit (GSSU) in Malaysia for all clustered finance related

transactional services, CO business processes mapping and support implementation of internal Standard Operating

Procedures (SOPs);

Closely liaising with the Regional Bureau/HQs colleagues on the above issues as needed;

Closely monitor management of Cost Recovery System and Common Services focusing on achieving the following results;

Ensure effective cost recovery systems are in place for non-core funded projects;

Support implementation of Direct Project Costs (DPC) in the Country Office.

Back-stopping the Operations Manager during his/her absence;

Support the Operations Manager in producing a periodic office resource report and analysis submitted to the Senior

Management as and when necessary.

2. Provide advisory support and capacity transfer in supporting programme resources management focusing on

achievement of the following results:

Support to projection and planning of programme resources in accordance with UNDP rules and regulations;

Elaboration of proper mechanisms to eliminate deficiencies in budget management;

Quality control of CO requests/supporting documents submitted to GSSU;

Review of the Accounts Receivables for UNDP projects;

Proactively monitor Finance Dashboard and take corrective action;

3. Support capacity building and knowledge transfer for UNDP Timor-Leste staff and national counterparts in project

operations including forecasting, monitoring of resources.

Regular hands on and structured training programmes for both programme/project and operations staff

Development of SOPs and checklists, as well as training materials as needed to fill the capacity gaps

Furthermore, UN Volunteers are required to:- Strengthen their knowledge and understanding of the concept of volunteerismby

reading relevant UNV and external publications and take active part in UNVactivities (for instance in events that mark International

Volunteer Day)- Be acquainted with and build on traditional and/or local forms ofvolunteerism in the host country- Reflect on the type

and quality of voluntary action that they areundertaking, including participation in ongoing reflection activities- Contribute

articles/write-ups on field experiences and submit them for UNVpublications/websites, newsletters, press releases, etc.- Assist with

the UNV Buddy Programme for newly-arrived UN Volunteers- Promote or advise local groups in the use of online volunteering,

orencourage relevant local individuals and organizations to use the UNV OnlineVolunteering service whenever technically possible.

Results/Expected Outputs

The key results have an impact on the overall economy, efficiency, and effectiveness of CO operations as it relates to the use of

corporate resources in the following areas:

Operations management

The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including

supervising) national staff or (non-) governmental counterparts, including Implementing Partners (IPs)

Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout

the assignment

A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting

on the number of volunteers mobilized, activities participated in and capacities developed

• The development of capacity through coaching, mentoring and formal on-the-job training, when working with (including

supervising) national staff or (non-) governmental counter-parts, including Implementing Partners (IPs); • Age, Gender and Diversity

(AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment • A final

statement of achievements towards volunteerism for peace and development dur-ing the assignment, such as reporting on the

12 Mar 2018 Page 3 of 6 number of volunteers mobilized, activities participated in and capacities developed Qualifications/Requirements

Required Degree Level Bachelor degree or equivalent

Education - Additional Comments

Business Administration or equivalent.

Required experience 36 months

Experience Remark

Experience in a UNDP Country Office on resource mamnagement or related functions.

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of

spreadsheet and database packages, experience in handling of web based management systems and ERP financials,

preferably PeopleSoft

Possession of UNDP Accountancy and Finance Test certificate would be an advantage.

Must have proven experience in capacity building or provision of training;

Must have demonstrable analytical, communication, coordination and teamwork skills;

Language Skills

English (Mandatory) , Level - Fluent

AND - Portuguese (Optional) , Level - Working Knowledge

AND - Indonesian (Optional) , Level - Working Knowledge

Area of Expertise

Human resources management and development Mandatory

Finance, accounting and audit Optional

Other finance, economics and administration related experience Optional

Area of Expertise Requirement

Resource mamnagement or related functions.

Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of

spreadsheet and database packages, experience in handling of web based management systems and ERP financials,

preferably PeopleSoft

Possession of UNDP Accountancy and Finance Test certificate would be an advantage.

Must have proven experience in capacity building or provision of training;

Must have demonstrable analytical, communication, coordination and teamwork skills;

Need Driving Licence No

Conditions of Service and other information

Condition of Service Click here to view Conditions of Service

12 Mar 2018 Page 4 of 6 Conditions of Service for International Specialist:

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and

satisfactory performance. However, there is no expectation of renewal of the assignment.

A UN Volunteer receives a Volunteer Living Allowance (VLA) which is composed of the Monthly Living Allowance (MLA) and a Family

Allowance (FA) for those with dependents (maximum three).

The Volunteer Living Allowance (VLA) is paid at the end of each month to cover housing, utilities, transportation, communications and

other basic needs. The VLA can be computed by applying the Post-Adjustment Multiplier (PAM) to the VLA base rate of US$ 1,602. The

VLA base rate is a global rate across the world, while the PAM is duty station/country-specific and fluctuates on a monthly basis

according to the cost of living. This method ensures that international UN Volunteers have comparable purchasing power at all duty

stations irrespective of varying costs of living. The PAM is established by the International Civil Service Commission (ICSC) and is

published at the beginning of every month on the ICSC website http://icsc.un.org.

For example, kindly enter the link Calculator

In non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, international UN Volunteers receive a

Well-Being Differential (WBD) on a monthly basis.

Furthermore, UN Volunteers are provided a settling-in-grant (SIG) at the start of the assignment (if the volunteer did not reside in the

duty station for at least 6 months prior to taking up the assignment) and in the event of a permanent reassignment to another duty

station.

UNV provides life, health, permanent disability insurances as well as assignment travel, annual leave, full integration in the UN security

framework (including residential security reimbursements).

UN Volunteers are paid Daily Subsistence Allowance at the UN rate for official travels, flight tickets for periodic home visit and for the final

repatriation travel (if applicable). Resettlement allowance is paid for satisfactory service at the end of the assignment.

UNV will provide, together with the offer of assignment, a copy of the Conditions of Service, including Code of conduct, to the successful

candidate.

Application Code TLSR000052-2538

Application procedure

* Not yet registered in the UNV Talent Pool?

Please first register your profile at https://vmam.unv.org/candidate/signup. Important: After creating your account, complete all sections

12 Mar 2018 Page 5 of 6 of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply.

* Already registered in the UNV Talent Pool?

Please first update your profile at https://vmam.unv.org/candidate/profile. Then go to ‘My Page’ at

https://vmam.unv.org/candidate/mypage and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to

apply.

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Application deadline: 27 March 2018

Disclaimer

United Nations Volunteers is an equal opportunity programme which welcomes applications from qualified professionals. We are

committed to achieving diversity in terms of gender, nationality and culture.

12 Mar 2018 Page 6 of 6

This vacancy is now closed.
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