Budget & Programming Assistant (Pipeline and Reporting ) G5

ABOUT WFP

The United Nations World Food Programme is the world's largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

STANDARD MINIMUM QUALIFICATIONS

Education:

Advanced University degree in Business Administration, Finance, Economics, Social Science or other relevant field, or University degree and/or equivalent with emphasis in one or more of the following disciplines: Business Administration, Finance, Economics or other relevant field.

Experience:

• At least 3 years of progressively responsible experience, of which at least two years closely related to programme functions, practical experiences on reporting and financial reconciliation. 
• Has contributed to the development of operational or office related budgets.
• Has contributed to the production of planning/budgetary reports or other analytical reports to support decision making.
• Has demonstrated a broad understanding of WFP’s financial architecture and how it supports implementation of operations.

Language:

• Fluency in both oral and written communication in English and Bangla.

ORGANIZATIONAL CONTEXT

They are heavily involved in day–to-day activities, analytical work and provide advice on complex issues related to resource management effectively.

JOB PURPOSE

To deliver budget and resource analysis and programming activities and/or provide support, partnering with managers to apply best practice approaches that support the efficient, effective and compliant utilisation of funds

KEY ACCOUNTABILITIES (not all-inclusive)

Under the overall supervision of Budget and Programming Officer, the incumbent will perform the followings -

1. Serve as the focal points for maintaining and updating NGO partnership database in consultation with the programme
2. Have close interaction with Programme/Project personnel to share information and knowledge and provide proactive support and follow-up in building and maintaining effective Cooperating partner relations;
3. Assist respective programme in preparing the Field Level Agreement (FLA) as aligned with the corporate policy and procedure;
4. Compare proposed and previous fiscal year budget to verify and cross check the reasoning;
5. Assist in developing or updating the Standard Operating Procedure (SOP) for partnership management (e.g. partner selection, payment procedure etc.) 
6. Assist in coordinating  and conducting the performance assessment of NGOs. This includes different tools development.
7. Assist to Co-ordinate to organize Local FLA Taskforce Committee meeting, take notes, draft NFR and obtain approval from the Country Director.
8. Assist in basic analysis of fund and grant balance and to support maximum fund utilization and decision making process
9. Assist in preparing and updating donor financial report
10. Ensure that the donor database information is current and accurate.
11. Compile data and provide basic analysis, maintain accurate records and  files and   assist to prepare periodic and ad-hoc reports for further review, to support accuracy and efficiency of information presented to internal and external stakeholders
12. Support the preparation of Annual Country Reports (SPRs) for the Annual Reporting Exercise and Annual report related to resource.
13. Serve as the focal points for creating and taking approval for the Service Outlines agreement (SOA) and Purchase Orders (PO) in WINGS for all the local partners
14. Monitor and analyze the timely payment to NGOs based on the WINGS information
15. Enter and validate FLA and distribution related information in COMET

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose

• Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
• Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
• Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
• Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.

People

• Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
• Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
• Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
• Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.

Performance

• Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
• Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
• Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
• Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership

• Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
• Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
• Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
• Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
   

FUNCTIONAL CAPABILITIES

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

• Has assisted with the preparation of complex financial documents.
• Has supported the performance of budget analyses.
• Has contributed to the collection of pipeline data.

TERMS AND CONDITIONS

Contract Type: Fixed-term
Contract Duration: 1 year, renewable
Duty Station: Dhaka, Bangladesh
Nationality: Bangladeshi only
Monthly Net Salary: UN Salary Scale

DEADLINE FOR APPLICATIONS

Only candidates meeting the above requirements are requested to submit an online application by 26 March 2018.

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Female applicants are especially encouraged to apply

WFP has zero tolerance for discrimination and does not discriminate on the basis of HIV/AIDS status.

No appointment under any kind of contract will be offered to members of the UN Advisory Committee on Administrative and Budgetary Questions (ACABQ), International Civil Service Commission (ICSC), FAO Finance Committee, WFP External Auditor, WFP Audit Committee, Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, both during their service and within three years of ceasing that service.