Consultancy for the development of management plans for Conference Bay, White Island, and Rhone Island archipelago
Home Based - May require travel
- Organization: UNDP - United Nations Development Programme
- Location: Home Based - May require travel
- Grade: Consultancy - International Consultant - Internationally recruited Contractors Agreement
-
Occupational Groups:
- Conference Services
- Closing Date: Closed
Background
ADMINISTRATION
To apply, interested persons should upload the combined* Technical Proposal/Methodology (if applicable), CV and Offeror’s Letter to “UNDP Jobs” by navigating to the link below and clicking “APPLY NOW”, no later than the date indicated on the “UNDP Jobs” website. Application submitted via email will not be accepted:
UNDP Job Site – https://jobs.undp.org/cj_view_job.cfm?cur_job_id=77703 (cut and paste into browser address bar if the link does not work)
* PLEASE NOTE: The system allows the upload of one (1) document ONLY – if you are required to submit a Technical Proposal/Methodology, this document along with your CV/P11 and Offeror’s Letter, MUST be combined and uploaded as one
NOTE: The Financial Proposal should not be uploaded to “UNDP Jobs”.
If requested by the Procurement Unit, the Financial Proposal should be submitted to procurement.bb@undp.org within 24 hours of a request. Failure to submit the Financial Proposal will result in disqualification.
Any request for clarification must be sent in writing to procurement.bb@undp.org within three (3) days of the publication of this notice, ensuring that the reference number above is included in the subject line. The UNDP Barbados & the OECS Procurement Unit will post the responses** two (2) days later, including an explanation of the query without identifying the source of inquiry, to: -
http://procurement-notices.undp.org/view_notice.cfm?notice_id=44784 (cut and paste into browser address bar if the link does not work)
A detailed Procurement Notice, TOR, and all annexes can be found by clicking the above link.
** UNDP shall endeavour to provide such responses to clarifications in an expeditious manner, but any delay in such response shall not cause an obligation on the part of UNDP to extend the submission date of the Proposals, unless UNDP deems that such an extension is justified and necessary
BACKGROUND
The Grenada "Ridge to Reef Project" is designed to support Grenada's compliance with a number of agreed-upon international environmental management and conservation strategies, policies and plans with the technical and financial assistance from the Global Environmental Facility (GEF). The project intervention is essentially a complement to the Government of Grenada's efforts, on the local level, to fulfil its obligations to various United Nations Convention and Protocols with respect to biodiversity and eco-systems functions/services by applying program/based delivery systems.
The Project will improve the sustainability of the protected areas system and address general biodiversity, climate change and sustainable land and forest management issues throughout the country.
The Ridge to Reef Project will provide multiple global and local benefits by strengthening land, forest and reef management processes (eco-systems functions) and biodiversity conservation on all terrestrial landscapes and marine asand seascapes in Grenada, especially within and around the marine and terrestrial protected areas. This will be achieved through a multi-focal strategy having a “Ridge to Reef” approach that increases protected areas’ management effectiveness and applies targeted land management practices to include:
- Development of legal, policy, planning, institutional and regulatory frameworks in support of a sustainably managed network of Terrestrial Protected Areas (TPAs) and Marine Protected Areas (MPAs);
- Development and management of landscapes and seascapes by adopting the approach of integrating sustainable land management (SLM) and sustainable forest management (SFM)/REDD+ principles and practices as a matter of public policy (integrated approach for managing forest ecosystems, protection and sustainable use of the biodiversity, prevention of land/sea degradation, and integration of people’s livelihood objectives within the management of forest and marine eco-systems.); and
By piloting SFM/REDD+ and SLM practices in the Annandale/Beausejour watershed to improve carbon stocks, reducing deforestation, reducing susceptibility to drought (and forest fires) and consequent land degradation that would impact downstream landscapes and seascapes.
DOCUMENTS TO BE INCLUDED WHEN SUBMITTING THE PROPOSALS
Interested individual consultants must submit the following documents/information to demonstrate their qualifications:
1. Proposal explaining why they are the most suitable for the work
2. Personal CV including past experience in similar projects and at least 3 references
3. Financial proposal (prepared, but not submitted unless requested to do so)
FINANCIAL PROPOSAL
Lump sum contracts
The financial proposal shall specify a total lump sum amount, and payment terms around specific and measurable (qualitative and quantitative) deliverables (i.e. whether payments fall in installments or upon completion of the entire contract). Payments are based upon output, i.e. upon delivery of the services specified in the TOR. In order to assist the requesting unit in the comparison of financial proposals, the financial proposal will include a breakdown of this lump sum amount (including travel, per diems, and number of anticipated working days).
Travel
All envisaged travel costs must be included in the financial proposal. This includes all travel to join duty station/repatriation travel. In general, UNDP should not accept travel costs exceeding those of an economy class ticket. Should the IC wish to travel on a higher class he/she should do so using their own resources. The envisaged travels under this consultancy are the following:
Duration in Grenada | Purpose | Timeline | |
First mission | 5 days | Inception meeting and preparation of background report | April-May 2018 |
Second mission | 5 days | Stakeholder consultations on draft management plans | Aug-Sep 2018 |
(Note that this travel plan is tentative and that the final plan is to presented and approved as part of the inception report.)
In the case of unforeseeable travel, payment of travel costs including tickets, lodging and terminal expenses should be agreed upon, between the respective business unit and Individual Consultant, prior to travel and will be reimbursed.
EVALUATION
Individual consultants will be evaluated based on the following methodologies:
Cumulative analysis
When using this weighted scoring method, the award of the contract should be made to the individual consultant whose offer has been evaluated and determined as:
a) responsive/compliant/acceptable, and
b) Having received the highest score out of a pre-determined set of weighted technical and financial criteria specific to the solicitation.
* Technical Criteria weight: [70%]
* Financial Criteria weight: [30%]
Only candidates obtaining a minimum of 49 points would be considered for the Financial Evaluation
Criteria | Weight | Max. Point |
Technical | 70 | 70 |
| 5 | 5 |
| 30 | 30 |
| 20 | 20 |
| 10 | 10 |
| 5 | 5 |
Financial | 30 | 30 |
ANNEXES
ANNEX I – TERMS OF REFERENCES (TOR)
ANNEX II – GENERAL TERMS AND CONDITIONS
ANNEX III – OFFEROR’S LETTER
ANNEX IV – FINANCIAL PROPOSAL TEMPLATE
ANNEX V – SAMPLE INDIVIDUAL CONTRACT
ANNEX VI – P11 FORM
Duties and Responsibilities
SCOPE OF WORK, RESPONSIBILITIES AND DESCRIPTION OF THE PROPOSED ANALYTICAL WORK
In close association with the Project Coordinating Unit (PCU) and the UNDP, this consultancy intends to develop management plans for the proposed Conference Bay National Park, White island and Rhone Island archipelago as identified in the Grenada Protected Area System Plan.
Proposed Sites | Location | Surface Area | Conservation status | Ecological/socio-economic status |
White/Saline island | SE of Carriacou / NE of Grenada | 2,100 ha | Proposed marine protected area | Uninhabited / shrub lands / fishing |
Conference Bay | NE Grenada | 1,500 ha | Proposed marine protected area | Subsistence agriculture / fishing / harvesting sea urchins |
Rhone island archipelago | N of Grenada | 5,500 ha | Proposed marine protected area | Subsistence agriculture / seine fishing / spear fishing |
The Consultant will produce management plans using the IUCN Management Planning for Natural World Heritage Properties – A Resource Manual for Practitioners – 2008 as a guide and template for all aspects of management planning. The Ridge to Reef project calls for the the legal establishment of the areas above as new MPAs.
KEY TASKS AND ACTIVITIES
The specific tasks to be undertaken by the Consultant include:
Task 1: Preparation of a detailed inception report
Following an inception meeting(s) with the PCU and the Fisheries Division/MPA Unit, an inception report will be prepared and submitted to the PCU to include:
- Methodology for preparing the management plans including collection of background information, establishing a vision, recommending management actions and reviewing the draft plans with the public;
- Proposed table of contents for the management plans; and
- Finalized work plans and timetable.
Task 2: Preparation of a Background Report
In association with the Fisheries Division/MPA Unit, a background report on each proposed protected area will be prepared, reviewed by stakeholders including but not limited to SPECTO, Ocean Spirit, Land Use Division, Extension Division, Grenada Police Service, and farmers and fishermen in Isle La Rhone and submitted to the PCU on :
- Legal and policy context;
- existing information associated with the proposed protected areas including ecological, historical, cultural and socio-economic values of the protected areas;
- visitor characteristics;
- land uses of adjacent lands;
- gaps in background information and constraints;
- issues affecting the proposed protected areas; and
- assessment of threats and opportunities.
Task 3: Preparation of the Draft Management Plans
Based on the approval of the Background Report in Task 2 and in association with the Fisheries Division/MPA Unit and the PCU, draft management plans will be prepared and submitted to the PCU on:
- summary of the background report;
- vision, role and objectives of the protected areas;
- proposed zoning: recreation/conservation/resource-use zones and subzones and corresponding IUCN protected area management categories;
- resource and visitor management objectives and related actions, including biodiversity and climate change; and
- implementation and monitoring plan.
Task 4: Preparation of a Report on of the Draft Management Plans comments
Based on the approval of the draft management plan by the PCU, the draft plan will be presented as proposed in the methodology proposed in Task 1, to the public for comment. The review will include public meetings in the respective local communities and in St. George’s (See the table below). A report on the review process will be submitted to the PCU for approval.
Proposed MPA sites | Location for stakeholder meeting | |
1 | Conference Bay | Grenville, St. Andrew |
2 | Isle La Rhone | Sauters, St. Patrick |
3 | White/Saline Island | Hillsborough, Carriacou |
4 | All sites | St. George’s, St. George |
Task 5: Preparation of the Final Management Plans
Following the completion of Task 4, the consultant will consider comments received, modify, as necessary, and submit the final management plans to the PCU for approval.
Task 6: Preparation of a Final Report to Project Coordinating Unit
The Consultant will provide a final report to the Project Coordinating Unit which will include the level of success and constraints, list of participants engaged, brief assessment of limitations of the management plans, constraints anticipated in its effective application, and lessons learnt and any other relevant information.
DELIVERABLES
Expected deliverables and deadlines are the following:
No. | Deliverable | Due Date (after contract signature) | % Payment |
1 | Inception report | 15 days | 10% |
2 | Background report | 60 days | 20% |
3 | Draft management plans | 120 days | 30% |
4 | Stakeholder consultation report | 150 days | 10% |
5 | Final management plans | 170 days | 20% |
6 | Final report | 180 days | 10% |
Competencies
REQUIREMENTS FOR EXPERIENCE AND QUALIFICATIONS
REQUIREMENTS FOR EXPERIENCE
I. Experience:
- 10 years of progressively responsible professional experience in protected area planning, strategic planning, policy development or conservation;
- At least 3 listed projects undertaking similar assignments are required, with description of work and specific role played;
- Demonstrated experience working with national governments, communities, and diverse stakeholder groups;
- Work experience in SIDS, preferably in the Caribbean region; and
- Previous work experience with GEF/UNDP is an asset.
II. Competencies:
- Timely delivery of high quality analytical work;
- Strong problem solving skills;
- Ability to work largely independently along set instructions (briefings) and specified time schedules towards expected outputs;
- Ability to work, and coordinate work efficiently, within a team of experts and stakeholders with partially overlapping areas and to contribute to joint output;
- Ability to produce clear and concise reports and documentation;
- Ability to make use of IT and reporting software to locate, compile and analyse literature related to the expected outputs;
- Excellent oral and writing communication skills in English.
II. Experience:
- 10 years of progressively responsible professional experience in protected area planning, strategic planning, policy development or conservation;
- At least 3 listed projects undertaking similar assignments are required, with description of work and specific role played;
- Demonstrated experience working with national governments, communities, and diverse stakeholder groups;
- Work experience in SIDS, preferably in the Caribbean region; and
- Previous work experience with GEF/UNDP is an asset.
III. Competencies:
- Timely delivery of high quality analytical work;
- Strong problem solving skills;
- Ability to work largely independently along set instructions (briefings) and specified time schedules towards expected outputs;
- Ability to work, and coordinate work efficiently, within a team of experts and stakeholders with partially overlapping areas and to contribute to joint output;
- Ability to produce clear and concise reports and documentation;
- Ability to make use of IT and reporting software to locate, compile and analyse literature related to the expected outputs;
Excellent oral and writing communication skills in English.
Required Skills and Experience
III. Academic Qualifications:
- Advanced university degree in protected area management, natural resource management, tropical terrestrial/marine ecology any other closely related field of study
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