Procurement Specialist

• Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; elaboration of the effective internal control, proper design and functioning of a client-oriented procurement management system.
• Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) for Procurement, control of the workflows for procurement in the Service Centre.
• Elaboration and implementation of cost saving and reduction strategies.
• Ensure the office full compliance in asset management processes in coordination with the asset management focal points
• Conceptualization, elaboration and implementation of contract strategy in the stabilization project including tendering processes and evaluation, contractor appraisal, evaluation and negotiation of offers, management of the contract and contractor, legal considerations and payment conditions, risk assessment.
• Conceptualization, elaboration and implementation of strategic procurement for the office and projects including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management, e-procurement introduction and promotion, performance measurement.

• Timely and proper preparation of procurement plans for the projects, establishment of the deadlines and monitoring of their implementation.
• Ensure quality in the preparation of all procurement documentation including organization of RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
• Establishment and implementation of proper monitoring system and control of procurement processes
• Preparation and Certification of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
• Management of procurement contracts and, upon delegation of responsibility, performance of the functions of a Buyer in Atlas. 
• Elaboration and implementation of the internal control system which ensures that Purchase Orders (PO) are duly prepared and dispatched. Timely corrective actions on POs with budget check errors and other problems.
• Management of the implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
• Ensures timely delivery of procurement processes for the stabilization and ICRRP projects, which constitute the bulk of the procurement requests.

• Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation, quality and performance measurement mechanisms. 
• Management of the e-procurement system

• Organization of procurement training for the operations/ projects staff who are involved in the Service centre or others, as required
• Synthesis of lessons learned and best practices in Procurement
• Sound contributions to knowledge networks and communities of practice.

• Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics or related field

• 5 years of relevant experience at the national or international level in procurement management
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of web based management systems
• Experience in handling Atlas or ERP System is desirable 
• Experience in crisis country is a tremendous asset

• Proficiency in English
• Working knowledge in Arabic would be an asset

• CIPS III certification is required 

Important information for US Permanent Residents ('Green Card' holders)

Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment. 

UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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