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Logistics Assistant (Transport & Operations), FT, G5, Gode- Re-advertised

Gore

  • Organization: WFP - World Food Programme
  • Location: Gore
  • Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
  • Occupational Groups:
    • Operations and Administrations
    • Administrative support
    • Logistics
    • Infrastructure and Urban-Rural development
    • Supply Chain
  • Closing Date: Closed

 

ABOUT WFP

The World Food Programme (WFP) is United Nations frontline agency in the fight against hunger, WFP is continually responding to emergencies. We save lives by getting food to the hungry fast. But WFP also works to help prevent hunger in the future. We do this through programmes that use food as a means to build assets, spread knowledge and nurture stronger, more dynamic communities. This helps com- munities become more food secure. On average, WFP aims to bring food assistance to more than 80 million people in 80 countries.

WFP Ethiopia is working with the Government and humanitarian partners to strengthen the resilience of Ethiopia’s most vulnerable population and to chart a more prosperous and sustainable future for the next generation. The Country Office also supports programmes that use food assistance to empower women, transform areas affected by climate change and keep children in school. It aims to contribute to Ethiopia’s five-year development agenda, the Growth and Transformation Plan (GTP), through which the Government combats food insecurity.

ORGANIZATIONAL CONTEXT

The position is located in WFP Ethiopia in Gode Sub-Office under the direct supervision of the Head of Sub Office.

JOB PURPOSE

To implement well-defined standard logistics/supply chain processes and activities to enable effective delivery of goods and services for all delivery modalities.

KEY ACCOUNTABILITIES-GENERAL

  • Provide support to logistics operations and activities, following standard processes and facilitating, directly or indirectly, the effective delivery of food assistance to beneficiaries.
  • Respond to a variety of technical queries/requests for support, following standard processes, and obtaining guidance as required, to ensure timely and accurate resolution of all enquiries with a high standard of client service mind-set.
  • Provide technical support to Logistics Assistants and Storekeepers where required
  • Provide guidance to other support staff, in order to assist them in completing standard tasks to agreed standards and deadlines.
  • Perform other tasks as required and assigned by the Head of Sub-office

SPECIFIC JOB REQUIREMENTS-Transport & Operations

  • Support timely ordering and delivery of commodities and supplies to authorized partners and destinations.
  • Contribute to budget preparation, monitoring and revision for all delivery modalities, ensuring adherence to relevant procedures and in compliance with corporate standards.
  • Assist in monitoring inventory management processes to track trends and account for the inventory status from source to beneficiary.
  • Assist in management of commodity accounting data quality and integrity.
  • Support management of logistics vendors’ contracting activities including performance monitoring and measurement.
  • Support operational pipeline analyses, assessments and operational planning for all delivery modalities.
  • Process documentation for execution of logistics operations (e.g. customs clearance, invoice verification), take appropriate actions to resolve operational issues escalating various issues to the supervisor.
  • Collect and compile data, produce and/or contribute to reports (e.g. CCTI, SPRs, financial closure, physical inventory, transport performance) and ensure information accuracy in corporate systems in support to informed decision-making.
  • Liaise with internal and limited number of external stakeholders to support efficient logistics operations management.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

  • Experience using corporate systems (LESS/WINGS) to monitor ongoing shipments, pipeline information, insurance claims, and food stock.
  • Experience analyzing data (on commodities, funds, etc.) and drafting reports.
  • Experience in measuring service providers’ performance against set KPIs.
  • Experience in providing technical business support in corporate systems.
  • Ability to meet deadlines and work under pressure as part of a team; good communication skills; basic knowledge of logistics operations; Extensive knowledge of Microsoft Windows, MS Excel, MS Word, MS PowerPoint and other related software

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate in the related functional area. University degree in business, economics, communications, journalism or related field is an added advantage.
 
Experience: 

  • Five or more years of progressively responsible work experience in the related business stream with experience in general administrative work, logistics or related area.
  • Previous experience in emergencies is an advantage.
  • Experience in Somali Region area is an advantage

LANGUAGE

Fluency in both oral and written communication in English. Knowledge of the local language is added advantage.

DEADLINE FOR APPLICATIONS

30 March 2018

Applications recieved after the above deadline will not be considered.

 
This vacancy is now closed.
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