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Finance Associate for SPAN Project under Resilience and Peacebuilding Unit (1 Position) (Duty Station: Cotabato) (For Filipinos Only)

New York City

  • Organization: UNDP - United Nations Development Programme
  • Location: New York City
  • Grade: Consultancy - SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement
  • Occupational Groups:
    • Administrative support
    • Banking and Finance
    • Environment
    • Crisis Prevention and Recovery
    • Conflict prevention
    • Disaster Management (Preparedness, Resilience, Response and Recovery)
    • Crisis Response
    • Climate Change
    • Project and Programme Management
    • Peace and Development
  • Closing Date: Closed

Background

Under the overall guidance and supervision of RPBU Finance Officer. The SPAN Finance Associate is responsible for effective and transparent utilization of financial resources and integrity of financial services. The Finance Associate promotes a client-oriented approach consistent with UNDP rules and regulations. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Finance Associate promotes a collaborative, client-oriented approach consistent with UNDP rules and regulations.

The Finance Associate works in close collaboration with the operations, programme and project teams in the Country Office (CO) and with Government officials ensuring successful Country Office (CO) performance in Finance.

Specifically, he/she will be the financial focal point for the project SPAN. The Support to Peacebuilding and Normalization (SPAN) Programme will contribute to the achievement of the objectives of the Government’s comprehensive peace process, particularly in a) accelerating the implementation of critical aspects of the Normalization Annex of the CAB; b) enhancing the capacities of LGUs for conflict prevention and peacebuilding; and c) increasing access of vulnerable sectors to critical social services, including increased opportunities for education among youth in Marawi. By accelerating the achievement of results relative to the Normalization process, SPAN will help sustain confidence-building and stability on the ground, and help strengthen joint platforms for the transition process of the MILF towards self-governance through political rather than military means.  By increasing capacities for conflict prevention and peacebuilding and responding to the critical needs of vulnerable sectors, SPAN will help establish conflict-sensitive and peace-promoting governance.

In partnership with the Office of the Presidential Adviser on the Peace Process (OPAPP), UNDP will implement the SPAN through the National Acceleration Modality (NAM) over a period of one year. The Programme will be implemented in areas covered by the Comprehensive Agreement on Bangsamoro (CAB) and the Autonomous Region in Muslim Mindanao (ARMM).

Duties and Responsibilities

Summary of key functions:

  • Implementation of operational and financial management strategies;
  • Projects’ budget management;
  • Project cash management;
  • Control of project accounts;
  • Facilitation of knowledge building and knowledge sharing.

Ensures implementation of operational and financial management strategies, and adapts processes and procedures focusing on achievement of the following results:

  • Full compliance with UN/UNDP rules, regulations, and policies of financial activities, financial recording/reporting system and follow up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system.
  • Mapping and elaboration of the project content of internal Standard Operating Procedures in Finance under the supervision of the Finance Officer.
  • Continuous analysis and monitoring of the financial situation, presentation of forecasts for development and management projects, monitoring of financial exception reports for unusual activities, transactions.
  • Analysis and elaboration of proposals on cost saving and reduction strategies.

Ensures the management of projects’ budgets and organization and functioning of the optimal cost-recovery system focusing on achievement of the following results:

  • Elaboration of proposals for planning of financial resources of the project, preparation of reports containing analysis of the financial situation.
  • Preparation and monitoring of budgets; regular analysis and reporting on the budget approvals and the delivery situation.
  • Establishment of projects’ budgets preparation/modification monitoring system, control of budgetary status versus available resources.
  • Implementation of the control mechanism for projects through monitoring budgets preparation and modifications, budgetary status.

Ensures proper control of project accounts focusing on achievement of the following results:

  • Receipt of goods and services and establishment of accruals are properly done in compliance with IPSAS and UNDP policies and procedures.
  • Control of accounts closure.
  • Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
  • Control of the Accounts Receivables for the projects and maintenance of the General Ledger.

Ensures proper Project cash management focusing on achievement of the following results:

  • Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements.
  • Timely preparation of monthly cash flow forecast for use by the supervisor.
  • Acts as cashier for onsite transactions.

Ensures facilitation of knowledge building and knowledge sharing in the within project and guidance to all stakeholders on financial matters focusing on achievement of the following results:

  • Organization/conduct of training for the operations/programme/projects staff on financial management.
  • Synthesis of lessons learned and best practices in Finance.
  • Sound contributions to knowledge networks and communities of practice.

Competencies

The key results have an impact on the overall project efficiency in financial resources management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched and documented financial information, timely and appropriate delivery of services ensure client satisfaction and enhance project credibility in use of financial resources.

Functional Competencies:             

Building Partnerships

Level 1.2:  Maintaining a network of contacts

  • Maintains an established network of contacts for general information sharing and to remain up-to-date on partnership related issues.

Level 1.2: Basic research and analysis

  • Generates new ideas and approaches, researches best practices and proposes new, more effective ways of doing things;
  • Documents and analyses innovative strategies and new approaches.

Job Knowledge/Technical Expertise

Level 1.2: Fundamental knowledge of own discipline

  • Understands and applies fundamental concepts and principles of a professional discipline or technical specialty relating to the position
  • Ability to formulate and manage budgets; manage contributions and investments; manage transactions; and conduct financial analysis, reporting and cost-recovery.
  • Possesses  knowledge of organizational policies and procedures and applies them consistently in work tasks
  • Analyzes the requirements and synthesizes proposals
  • Strives to keep job knowledge up-to-date through self-directed study and other means of learning
  • Demonstrates good knowledge of information technology and applies it in work assignments.

Promoting Organizational Change and Development

Level 1.2: Basic research and analysis

  • Researches and documents ‘best practices’ in organizational change and development within and outside the UN system.

Design and Implementation of Management Systems

Level 1.2: Research and analysis and making recommendations on management systems

  • Make recommendations relative to work-processing approaches and procedures which would lead to more efficient systems design.

Client Orientation

Level 1.2: Establishing effective client relationships

  • Researches potential solutions to internal and external client needs and reports back in a timely, succinct and appropriate fashion
  • Organizes and prioritizes work schedule to meet client needs and deadlines
  • Establishes, builds and sustains effective relationships within the work unit and with internal and external clients
  • Anticipates client needs and addresses them promptly.

Promoting Accountability and Results-Based Management

Level 1.2: Basic monitoring

  • Gathers, analyzes and disseminates information on best practice in accountability and results-based management systems.

Core Competencies:

  • Demonstrate corporate knowledge and sound judgment
  • Self-development, initiative-taking
  • Acting as a team player and facilitating team work
  • Facilitating and encouraging open communication in the team, communicating effectively
  • Creating synergies through self-control
  • Managing conflict
  • Learning and sharing knowledge and encourage the learning of others. Promoting learning and knowledge management/sharing is the responsibility of each staff member.
  • Informed and transparent decision making.

Required Skills and Experience

Education:

  • University Degree in Finance/Accounting, Business or Public Administration, or a professional accounting qualification from an internationally recognized institute of accountancy. Professionally qualified accountants from an internationally recognized institute of accountancy will have a distinct advantage.

Experience:

  • Up to 4 years of relevant experience in providing financial management services, managing staff and operational systems. Experience in the usage of computers and office software packages (MS Word, Excel, etc) and advance knowledge of spreadsheet and database packages, experience in handling of web based management systems and ERP financials, preferably PeopleSoft.
  • Experience of IPSAS and/or IFRS is required for external candidates.
  • Knowledge of ATLAS is a strong advantage.

Language Requirements:

  • Fluency in the UN working language and the national language of the duty station. 

Disclaimer

Important application information

All posts in the SC categories are subject to local recruitment

Applicant information about UNDP rosters

Note:  UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply.  All applications with be treated in the strictest confidence.

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This vacancy is now closed.
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