Procurement Assistant (National Contract)

WHO ARE WE?

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfillment of the wish to return home.

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency.

ABOUT THE JOB

To support the procurement and Logistics officer, in Control all the DRC & DDG Procurement in coordination with Area manager and Site operation officers. The main objective is to run and maintain an efficient and transparent Procurement system, which responds to the current needs for the area operations, including Emergency responses and complies with the DRC/DDG operations handbook.

Responsibilities:

• Respect and control DRC procedures
• Support the Procurement department with completing multiple procurements to deadlines and ensuring all relevant paperwork is completed and up to date
• Organizes events, arranges lunch, refreshment and all required arrangement with vendors and technical team
• Coordinate closely with Finance department to ensure all documentation is correct for payments of suppliers
• Focus on transparency and accountability of the organization
• Other duties as requested by line manager.

  Purchasing

• Ensure that Order Requests are correctly filled and it is authorized correctly by authorized person.
• Responsible for all direct purchase for the area office and teams.
• Collect quotations and produce Purchase Requests following DRC procurement processes
• Update relevant databases under the supervision of the line manager
• Maintain honesty and integrity when purchasing and collecting quotations from suppliers
• Ensure to keep update of procurement follow up form.

  Filing

• Ensure a proper filing system of procurement documents in closed coordination with procurement assistant (finance).
• Support with providing accurate and updated procurement documentation in case of audit
• Ensure information flow with relevant departments
• Adhere fully to the DRC Code of Conduct.

   

  ABOUT YOU

   

  To be successful in this role you must have:

   

  Experience and technical competencies:

   

• Two years’ experience in Procurement/supply chain
• Demining background is preferred

Education:

• Graduated from BBA

Languages:

• Good knowledge of English
• Fluency in Pashto and Dari

KEY COMPETENCIES:

• Striving for excellence: You focus on reaching results while ensuring an efficient process

• Collaboration: You involve relevant parties and encourage feedback

• Taking the lead: You take ownership and initiative while aiming for innovation.

• Communicating: You listen and speak effectively and honestly.

• Demonstrating integrity: You act in line with DRC-DDG vision and values.

CONDITIONS:

• Availability: As soon as possible

• Duty station: Mazar-e-Sharif, Afghanistan

We offer:

• DRC-DDG will offer the successful applicant a contract till end of 2018 extendable based on funding and performance.

• Salary and conditions will be in accordance with NTA Salary Scale

Application process:

Interested? Then apply for this position by clicking on the apply button. All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in the same language as this vacancy note. CV only applications will not be considered.

Applications close 27 March 2018. However, please note due to the urgency of this position, shortlisting process will be ongoing. Should we find qualified candidates prior to expiry of this advert, interviews will be held immediately.