Finance Assistant

The Global Finance team (GFI) within the GSC provides processing and accounting services for payroll, pension, accounts payable, travel and expenses and awards transactions as set out in the Service Catalogue.

DESCRIPTION OF DUTIES

This is one of several identical job descriptions at the GSC. Within the delegated authority, the incumbent is assigned all or part of the following responsibilities. However, staff may be rotated and assigned to perform other duties within GFI as determined by the Coordinator, GFI which includes ad hoc assignments, reinforcing other teams or replacing other staff members as required. 

General duties and responsibilities (for all teams)\: 

- Deliver responsive services to customers and stakeholders in alignment with the GSC Service Catalogue. This is achieved through processing requests received in ERP workflow; requests assigned through other Corporate systems; or assigned directly by Supervisors, in accordance with established procedures, to correctly administer and implement the assigned tasks to ensure quality and accuracy are met.

- Follow up closely on the pending tasks to resolve within response times set out in the Service Catalogue. 

- Seek advice or guidance from team members or Supervisors as and when necessary.

- Take initiative to communicate with colleagues within or across departments to seek confirmation or clarification on issues when necessary.

- Respond to enquiries and provides support, advice and guidance to clients in Headquarters, Regional Offices, Country offices.

- Assist with identification of system issues or enhancements, and in testing fixes and solutions.

- Reconcile General Ledger accounts; and prepare journal vouchers and accounting entries as required.

The three teams in GFI have team-specific duties over and above those described above. 

Payroll and pension team duties\: 

- Maintenance of staff members' financial records. 

- Process monthly, daily and adhoc payroll runs.

- Process separations.

- Respond to payslip queries from staff.

- Perform ad hoc assignments, special projects, and all other related duties when required. 

Accounts Payable team duties\:

- Creation and maintenance of supplier financial records.

- Process supplier invoices.

- Process and execute payments.

- Reconcile bank accounts.

- Process statutory travel requests.

- Perform ad hoc assignments, special projects, and all other related duties when required.

Awards team duties\:

- Process award distributions and work plan funding.

- Maintain Customers (Donors).

- Follow up on Receivables with HQ and ROs.

- Perform ad hoc assignments, special projects, and all other related duties when required.

REQUIRED QUALIFICATIONS

Education

Essential\: 

- Completion of secondary school education or its equivalent, complemented by training in accounting or book-keeping.
Desirable\: 

- Training in financial accounting, managing financial transaction processing, payroll processing and/or income management, in an international environment, and using integrated financial management and reporting systems.

Experience

Essential\: 

- At least 5 years of relevant experience in administration of which at least 2 years working in the field of accounting, finance or payroll or

- 3 years with an advanced university degree.
Desirable\: 

- Experience in the use of an ERP system such as Oracle.

Skills

- Work requires keeping up-to-date with new/changing procedures and regulations through the study of software tools and automated GSM-Oracle systems, Information circulars, WHO Manual updates, Standard Operating Procedures. 

- Demonstrated skill and proficiency in the use of computers and information technology. 

- Expertise in the use of MS Office and Web-based software.

WHO Competencies

1. Teamwork
2. Respecting and promoting individual and cultural differences
3. Communication
4. Moving forward in a changing environment
5. Producing results

Use of Language Skills

Essential\: 

- Expert knowledge of English.
Desirable\: 

- Beginners knowledge of French.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at MYR 42,963 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

• This vacancy notice may be used to fill other similar positions at the same grade level including those of a temporary nature.

• Only candidates under serious consideration will be contacted.

• A written test may be used as a form of screening.

• In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.

• Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.

• For information on WHO's operations please visit\: http\://www.who.int.

• WHO is committed to workforce diversity.

• WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.

• This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.