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Project Specialist, Procurement of medicines for treatment of socially significant diseases.

Nur-Sultan

  • Organization: UNDP - United Nations Development Programme
  • Location: Nur-Sultan
  • Grade: Consultancy - SB-3 (SC6/SC7), Service Contract, Local Contractors Agreement
  • Occupational Groups:
    • Public Health and Health Service
    • Procurement
    • Democratic Governance
    • Project and Programme Management
    • Malaria, Tuberculosis and other infectious diseases
  • Closing Date: Closed

Background

Within the project, UNDP will provide support to “SK-Pharmaceuticals”, LLP (hereinafter – “SKPh”) in the field of procurement of medicines, health products and medical equipment as per UNDP rules, regulations, policies and procedures as required by the approved Procurement and Budget Plan agreed between UNDP and “SK-Pharmaceuticals”. In particular, the project will focus on the following:

  • Promoting capacity development of SKPh in the field of health procurement;
  • Contributing to decrease incidence of socially significant diseases registered;
  • Fighting against morbidity rate caused by socially significant diseases;
  • Providing equal rights for prevention and treatment of socially significant diseases to all groups of population of the Republic of Kazakhstan. 

Duties and Responsibilities

Summary of key functions:

Under the guidance and direct supervision of the Project Manager, the Project Specialist provides professional and qualitative administrative, financial and procurement support to the Project to ensure its timely implementation. The Project Specialist works in close collaboration with the Operations, Programme and projects staff in the CO and ensure consistent service delivery.

The duties and responsibilities of the Project Specialist will include, but not limited to:

Procurement support:

  • Support in project procurement activities implementation, including preparation of RFQ, ITB or RFP documents, submissions to CAP/R/ACP;
  • Correspondence with suppliers, including request and receipt of quotations, bids or proposals;
  • Correspondence with the National partner, including receipt of purchase order requests, obtaining specifications clarifications, confirmations of CEs;
  • Meeting/negotiating with partners in Astana (if required);
  • Regular monitoring of goods/services procurement and delivery status, timely provision of respective reports to the Donor upon request;
  • Ensuring timely receipt of (a) documents, required for import permit and (b) documents, required for customs clearance from the suppliers and provision to the Donor;
  • Keeping database and timely reporting on CO KZ procurement activities (Procurement Plan (CO KZ), Health Procurement Action Plan (PSO, Copenhagen); others);
  • Perform other duties as may be required.

Administrative support:

  • Asset management database keeping;
  • As per request preparation of presentations, info-graphics, one-pagers, press releases, other project-related data to publish on UNDP web-site or in printed materials.

Financial support:

  • Drafting Procurement and Budget Plan, Annual Work Plan, Project documents, if required;
  • Preparation of budget revisions of the project, minimum once a year if necessary;
  • Ensuring full compliance of financial processes and financial records with UNDP rules, regulations, policies and strategies;
  • Control and manage overall project funds, including monitoring of project expenditures in accordance with the workplans and UNDP/Donor procedures;
  • Timely preparation of VAT reimbursement documents, cost recovery files;
  • Verification of all payment requests, disbursement vouchers, cash receipt vouchers and other financial documents, when required;
  • Preparation of e-requisitions, receipts and PO based vouchers, if required;
  • Keeping and maintaining Payment log by ensuring that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas;
  •  Ensure timely corrective actions on unposted vouchers, including vouchers with budget check errors, match exceptions and unapproved vouchers;
  • Interaction and communication with internal audit or Donor’s audit, if required (provision of requested documents, clarifications and other);
  • As necessary, preparation of cash advance requests and securing of reporting in accordance with UNDP procedures;
  • Drafting quarterly/annual/final financial and other reports, if required;
  • Perform other duties as may be required.

Competencies

CORPORATE COMPETENCIES
  • Demonstrates integrity by modeling the UN’s values and ethical standards;
  • Promotes the vision, mission, and strategic goals of UNDP;
  • Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability.
FUNCTIONAL COMPETENCIES
 
Knowledge Management and Learning:
  • Shares knowledge and experience;
  • Provides helpful feedback and advice to others in the office;
  • Proven networking, team-building, organizational and communication skills.
Leadership and Self-Management:
  • Focuses on result for the client and responds positively to feedback;
  • Consistently approaches work with energy and a positive, constructive attitude;
  • Remains calm, in control and good humored even under pressure;
  • Responds positively to critical feedback and different points of view.
MANAGING CORRESPONDENCE AND REPORTS
  • Edits, formats and provides inputs to correspondence, reports, documents and/or presentations using work processing, spreadsheets and databases meeting quality standards and requiring minimal correction;
  • Shows sound grasp of grammar, spelling and structure in the required language;
  • Ensures correspondence, reports and documents comply with established UN standards;
  • Ability to produce accurate and well documented records conforming to the required standard.
OPERATIONAL EFFECTIVENESS, PLANNING, ORGANIZING AND MULTI-TASKING
  • Ability to handle a large volume of work possibly under time constraints;
  • Good knowledge of administrative rules and regulations;
  • Ability to operate and maintain a variety of computerized business machines and office equipment to provide efficient delivery of service;
  • Ability to organize and complete multiple tasks by establishing priorities;
  • Plans, coordinates and organizes workload while remaining aware of changing priorities and competing deadlines;
  • Demonstrates ability to quickly shift from one task to another to meet multiple support needs;
  • Establishes, builds and maintains effective working relationships with staff and clients to facilitate the provision of support.
 OTHER RESPONSIBILITIES
  • Coordination and reporting of any actions to supervisor;
  • Provide on-time and quality performance of the requirements under ToR;
  • Provide absolute fulfillment of the requirements stated in the Service Contract.

Required Skills and Experience

Education:
  • Bachelor degree in the field of accounting, financial management or business administration, procurement, law or other relevant academic discipline.
Experience:
  • At least 5 years of work experience in administrative, financial and procurement support of office in the public sector, government institutions or international organizations;
  • Strong understanding of administrative, financial and procurement procedures, ability to adapt to a new environment and build working process effectively;
  • Good writing and speaking, communication and advocacy skills, ability to work in an environment, requiring liaison and collaboration with multiple actors, including government representatives, donors and other stakeholders;
  • Advanced user of PC (MS Office package). Atlas experience is an asset. 
  • Experience in the international organizations is an advantage.
Language Requirements:
  • Proficiency in English and Russian. Knowledge of Kazakh would be an asset.
 

Disclaimer

NB! How to apply:

Interested and qualified candidates should apply on-line through this site by clicking "APPLY NOW" button. Incomplete applications will not be given consideration.

Please note that only short-listed applications will be contacted.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.

This vacancy is now closed.
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