Finance & Admin Assistant

Finance & Admin Assistant  

Falluja Office (with travel to program locations in Anbar & occasional travel to Baghdad)

 

The Danish Refugee Council assists refugees and internally displaced persons across the globe: we provide emergency aid, fight for their rights, and strengthen their opportunity for a brighter future. We work in conflict-affected areas, along the displacement routes, and in the countries where refugees settle. In cooperation with local communities, we strive for responsible and sustainable solutions. We work toward successful integration and – whenever possible – for the fulfilment of the wish to return home.  

The Danish Refugee Council was founded in Denmark in 1956, and has since grown to become an international humanitarian organization with more than 7,000 staff and 8,000 volunteers. Our vision is a dignified life for all displaced.  

All of our efforts are based on our value compass: humanity, respect, independence and neutrality, participation, and honesty and transparency. 

DRC has been operating in the Middle East and North Africa (MENA) region for over a decade, running a combination of emergency, livelihood, protection and advocacy programmes through Country Offices (COs) in Algeria, Libya/Tunisia, Syria, Iraq, Jordan, Lebanon and Turkey with a Regional Office (RO) in Amman. DRC has 17 offices and approximately one thousand staff members across the MENA region. Following an internal HQ restructuring, from 1st January 2018 the region is focusing on the Middle East, hence Algeria, Tunisia and Libya will transition to a new region during the course of 2018, while Yemen will join the Middle East region.

 

About the job 

To support financial transactions and administrative tasks in Anbar working in coordination with the Head of Field Office, Anbar program teams, other departments (logistics, procurement, etc.) and with the Baghdad finance team and to ensure compliance with DRC finance guidelines . 

 

Your main duties and responsibilities will be:

Finance: 

• Perform the duties of Cashier, which includes responsibility for all cash transactions in the office in Anbar, daily entries in the DRC standardized Cash Book, daily & weekly cash counts and reconciliation of all payments; 

• Issue and control advances for daily small purchases  

• Prepare documents for payment and verify supporting documents according to DRC global rules as well as country specific legal regulations; 

• Organize, file and scan all payment vouchers with related supporting documents  

• Assist the logistics department in upkeeping inventory lists 

• Liaise with the logistics and finance departments in Baghdad to ensure that larger payments are completed in a timely manner; including staff salaries, cash distributions for programs, and other payments through hawalas  

• Support the Head of Field Offices to ensure that office operational and program advances are closed in a timely manner with all supporting documents

 

Admin:  

• Maintain and draft leases for offices, guesthouses, storage units and other properties; maintain a tracker for payment and expiration notices; ensure payments are made on time 

• Maintain and draft leases for internet and utility providers; maintain a tracker for payment and expiration notices; ensure payments are made on time 

• Maintain a tracker for scheduling use of the conference room and guesthouse rooms in Falluja 

• Assist the support officer with copying, scanning, organizing files, and other administrative tasks as required 

• To assist with any other duties in the department, as directed by the Head of Field Office

 

About you 

To be successful in this role we expect you to have the following:

Required  

• 2 or more years of experience in Finance is preferred 

• Experience working with NGOs or humanitarian organizations is a plus 

• Must be organized, able to multi-task, flexible and able to work as a team 

Desirable 

• Honesty & integrity are a must  

• Strong computer skills including advanced Excel skills 

• University degree an advantage. Degree in Finance preferred.

 

In this position, you are expected to demonstrate DRC’ five core competencies:   

Striving for excellence: You focus on reaching results while ensuring an efficient process.   

Collaborating: You involve relevant parties and encourage feedback.   

Taking the lead: You take ownership and initiative while aiming for innovation.   

Communicating: You listen and speak effectively and honestly.   

Demonstrating integrity: You act in line with DRC’s vision and values. 

 

We offer 

Contract length: 6 Months 

Level: B2 1 

Start date: 15 April 2018

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates/ Nationals; please refer to drc.ngo under Vacancies.

Application process

Interested? Then apply for this position by clicking on the apply button. 

All applicants must upload a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email will not be considered.

Closing date for applications: 2 April 2018 

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport.

For further information about the Danish Refugee Council, please consult our website drc.ngo.