UNV Programme Analyst

Dili

Organization: UNDP - United Nations Development Programme
Location: Dili
Grade: Volunteer - International Specialist - Internationally recruited Volunteer
Occupational Groups:
- Operations and Administrations
- Project and Programme Management
- UNV PROGRAMME ANALYST
Closing Date: Closed

Background

The UNV Field Units (FU) are mainly accountable for the mobilization and placement of UN Volunteers in UN Agencies, Funds, and Programmes focused on peace, development and humanitarian needs. The UNV Field Units represent and position UNV in the respective countries and bring UNV's services and solutions closer to its partners from governments, UN entities, civil society and private sector.

Under the matrix management of the Portfolio Manager/Specialist, Regional Office, and the UNDP Country Director/Deputy Country Director, the UNV Programme Analyst leads and manages the UNV Field Unit. She/he is responsible for effective strategic planning, leading to mobilization and placement of UN Volunteers, select administrative/operational support to volunteers, and advocacy and positioning of UNV interests in the country, in line with UNV's Strategic Framework. The UNV Programme Analyst builds and maintains relationships with main partners, and effectively coordinates with the Regional Office and HQ organizational units, on volunteer mobilization, programme implementation, and provision of substantive inputs and facilitation of corporate initiatives. The main responsibility of the Programme Analyst is to increase volunteer volume in-country through these programmatic and partnership functions.

Duties and Responsibilities

UN Volunteer mobilization and management

• Liaise with UN agencies in the country to ensure an understanding of UNV’s mandate, key offers and the added value that UN Volunteer assignments bring in support to the achievement of their respective mandates;

• Maintain business intelligence on UN agencies, identifying specific entry points to diversify partnerships with the key result of increased volunteer assignments;

• Identify volunteer placement opportunities and present UNV value proposition and volunteer modalities with the objective of maximizing international and national volunteer presence with partner agencies and other partners;

• Ensure that incoming and outgoing UN Volunteers are adequately briefed and debriefed and extend personal support and guidance to UN Volunteers serving in the country;

• Work closely with the Field Security Officer and provide support to the UN Designated Official to ensure a detailed understanding among UN Volunteers on all security-related issues;

• Monitor the well-being and performance of serving UN Volunteers through routine field visits to their duty stations and discussions with their supervisors and counterparts;

• Oversee and approve UN Volunteers' entitlements as delegated, authorized, or needed;

• Provide overall management and administrative support to UN Volunteers and;

• In the event where no UNV Programme Assistant is present, support the recruitment of national and international volunteers, and manage UN Volunteers assigned to the country in line with the conditions of service and in close coordination with the Volunteer Services Unit at HQ.

Advocacy, partnership building, and UNV Programme integration

• Lead UNVs’ field efforts as the representative of the organization in the country, ensuring key results and delivery of the Strategic Framework;

• Establish, foster and maintain effective outreach and relationships, including the formalization of partnerships and other exchanges of confidence such as inclusion in the United Nations Development Assistance Framework (UNDAF), with government, UN agencies, NGOs, the private sector and other relevant development agencies;

• Participate in UN thematic forces, UN-led assessments, Programme Management Team (PMT) meetings, post-conflict needs assessments, UNDAF planning processes, technical missions and funding appeals to identify opportunities for volunteerism and volunteer placement;

• Establish, foster and maintain effective outreach and relationships with local civil society organizations, prioritizing those focused on volunteerism, to contribute to community-led sustainable development in the country;

• Encourage national and local actors to establish a framework on volunteer infrastructure that supports volunteerism for peace and development, including the adoption of relevant policies and legislation;

• Strengthen and determine business intelligence related to partnerships, promotion of volunteerism and shaping and delivering volunteer infrastructure advisory services;

• In close coordination with the Regional Office and the Communications Unit at HQ, prepare, disseminate and present country-specific promotional information on the mandate and work of UNV with relevant development partners and the media;

• Coordinate activities and plan events, in collaboration with other agencies, for annual, national and UN-recognized international celebrations, including the International Volunteer Day (IVD);

• Encourage and monitor serving UN Volunteers to embrace the ideals of volunteerism, act as advocates for volunteer action, and document their experiences in promoting volunteerism; and

• Support, in the case of UNV-funded projects, UNV programmatic engagement.

Management

• Develop and manage the implementation of the Field Unit's annual work plan, including management and reporting on UNV support funds and budget;

• Lead the UNV country-presence to ensure coordinated and effective delivery of services as well as enable a supportive and collaborative work environment;

• Manage any UNV assigned personnel within the FU including supervision, performance assessment and capacity development; and

• Establish and monitor implementation of the FU's annual work plan and set performance indicators.

Competencies

Competencies and Selection Criteria	Description of Competency at Level Required
*Core*
Innovation Ability to make new and useful ideas work	Level 4: Adept with complex concepts and challenges convention purposefully
Leadership Ability to persuade others to follow	Level 4: Generates commitment, excitement and excellence in others
People Management Ability to improve performance and satisfaction	Level 4: Models independent thinking and action
Communication Ability to listen, adapt, persuade and transform	Level 4: Synthesizes information to communicate independent analysis
Delivery Ability to get things done while exercising good judgement	Level 4: Meets goals and quality criteria for delivery of products or services
*Technical/Functional*
Sustainable Development Knowledge of sustainable development concepts, principles and issues and the ability to apply to strategic and/or practical situations	Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Recovery and Peacebuilding Ability to support peace processes to facilitate recovery and development	Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Programme Planning and Design Develop programmes through a process	Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Relationship Management and Partnerships Ability to engage with other agencies / parties	Level 4: apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Results-based Management Ability to manage programmes and projects with a strategy aimed at improved performance and demonstrable results	Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Project Management Ability to plan, organize, motivate, and control resources, procedures and protocols to achieve specific goals	Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise
Knowledge Management Ability to efficiently handle and share information and knowledge	Level 4: Apply & Adapt: Contributes skills and knowledge with demonstrated ability to advance innovation and continuous improvement, in professional area of expertise

Required Skills and Experience

Education:

• Master degree in social sciences, international development, project management, public/business administration or related fields.

Experience:

• 2 years of relevant work experience preferably in a humanitarian, development and/or peace related field;

• Work experience with the United Nations is an asset;

• Previous experience in a civil society setting and/or as a volunteer with volunteer management and/or promotion of volunteerism is a distinct advantage.

Language Requirements:

• Fluency in English and Tetum.

Disclaimer

Important applicant information

All posts in the GS categories are subject to local recruitment.

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Workforce diversity

UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.

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