Procurement and Implementation Coordinator

Background:

Creative Associates International is a dynamic, fast-growing global development firm. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

Position Summary:

The Procurement and Implementation Coordinator as part of the Implementation Unit is responsible for providing logistical support in terms of procurement and implementation to all program field activities and procurement in addition to management of all implementation field staff. The Procurement and Implementation Coordinator will coordinate and provide support to component-assigned individuals to allow them to better understand procurement and implementation process.

Reporting & Supervision:

The Procurement and Implementation Coordinator will report directly to the Implementation Manager and will supervise approximately 10 Field Officers.

Primary Responsibilities:

Cash Management & Financial Commitments

• Plan and reconcile advance activity-specific payments including advance payments to the field staff.
• Arrange cash payments direct to local partners or via field finance and logistics officers ensuring activity payments are in accordance with project approval limits.
• Monitor and verify all stipends payments for beneficiaries

Procurement and Implementation

• Develop and managing all field activity budgets and modifications
• Create and process Purchase Requests,
• Processing Request for Quotations and/or Proposals,
• Monitor procurement selection and evaluation processes and completing procurement documents,
• Draft Activity Service Agreements
• Draft and obtain Certificates of Completion,
• Draft, obtain and process Good Receive Notes and/or invoices for Procurement and Implementation Coordinator’s approval,
• Ensure that the vendor selection process, activity procurement, and implementation documents are in compliance with activity budgets, procurement plans, and program standards
• Review payment requests and supporting documents
• Confirm service delivery and verify activity milestones against service agreements
• Manage and process activity modifications proposed by the components
• Develop and delivering capacity building trainings to South procurement and implementation team, and all implementation field staff as needed
• Keeping procurement and implementation tracker up to date
• Liaise with key stakeholders such as beneficiaries
• Archive procurement and implementation documents

Management

• Manage and provide support to Logistics and Finance Field Officers prior to, during implementation and closeout process for each activity

Required Skills & Qualifications:

• A bachelor’s degree in procurement, accounting, business administration or any other relevant field,
• A minimum of 4 years’ experience in finance, accounting or grants management
• Highly skilled in Microsoft Office package
• Demonstrated ability to manage multiple tasks autonomously
• Strong interpersonal skills and ability to work under pressure
• Detailed oriented with strong organization skills
• Knowledge about work and organization of local councils in Syria,
• This position is for Jordanian and Syrian nationals with good Arabic and English skills in both writing and speaking
• Experience in drafting procurement documents in both languages Arabic and English
• Able to demonstrate willingness and to work with cross-border projects either in private sector, NGOs or International organization.
• Valid work authorization for Jordan