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Clerk (Accounts)

Copenhagen

  • Organization: WHO - World Health Organization
  • Location: Copenhagen
  • Grade: Administrative support - GS-4, General Service - No need for Higher Education - Locally recruited position
  • Occupational Groups:
    • Administrative support
    • EU/DAF Division of Administration and Finance
  • Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

The Division of Administration and Finance (DAF) is responsible for providing overall support to the WHO European region, to provide effective, efficient and flexible managerial and administrative services to all programmes, offices and activities; enable the implementation of high-quality, results-base management framework, ensure coherences, consistency and harmony in development, implementation, monitoring and reporting on strategic and operational plans; ensure that regulations are observed and are compliant with internal and external audit requirements; ensure that a culture of transparency and accountability underpins managerial processes; and provide reliable analysis and recommendations to the senior management for strategic and operational resource management.

The division is composed of six units\: (i) Programme and resource management; (ii) Human resource services; (iii) Information and communications technology; (iv) Legal; (v) Administrative services and conferences; (vi) Financial control and procurement. In addition, the Office of the Ombudsperson and the EURO Staff Association secretariat are part of the DAF budget centre.FCP (Financial Control and Procurement) team in DAF division covers the areas of review, analysis and monitoring of accounting and financial data within EURO region, as well as pre and post facto checking of financial documents committed through imprest accounts in EURO for compliance with WHO financial rules and regulations.

DESCRIPTION OF DUTIES

The incumbent will provide support to the finance team in EURO to ensure adherence to WHO financial rules and regulations, policies and established work related procedures. 

The incumbent will also assist the Finance Officer to ensure that complete, timely and accurate information is recorded in the EURO accounting system.
Under the supervision of the Finance Officer, the incumbent performs a variety of finance-accounting clerical functions to support the FCP team, such as\:
  • Review of eImprest accounts and the imprest reconciliation for assigned countries as well as carry out regular reviews of Country Offices disbursements to assist the supervisor in determining replenishment and ceiling levels.• Assist in post checks of courtesy and hospitality expenses.
  • Provide ad hoc assistance to Country Offices on eImprest, GL reconciliations, help in clearing outstanding items and related financial transactions in the imprest accounts.
  • Process EURO VAT invoices and supplier payments through GSC in accordance with the established rules and regulations.
  • Provide response to payment queries; follow up with EURO and GSC staff to facilitate timely resolution of invoices on hold pending missing information.
  • Assist in timely submission of VAT claims within the deadline of MOFA and provide timely reconciliation of VAT GL.
  • Collate, calculate and prepare the necessary journals and expenditure batches for upload into accounting system to account for SSA and intern insurances. Provide necessary information to the insurance unit in HQ.
  • Back up for FCP secretary to cover absence from work.
  • Provide assistance as and when required during periods of absence of other members of FCP team.

REQUIRED QUALIFICATIONS

Education

Essential\: Completion of secondary or commercial school
Desirable\: College or university degree in business, accounting or finance.

Experience

Essential\: Minimum of 4 years working in an administrative field, of these 2 years should be in finance.
Desirable\: Experience working in accounting preferably in an international organization

Skills

Knowledge of WHO policies and procedures in the area of work. IT skills.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Knowing and managing yourself

Use of Language Skills

Essential\: Expert knowledge of English.

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at DKK 285,704 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

  • This vacancy notice may be used to fill other similar positions at the same grade level
  • Only candidates under serious consideration will be contacted.
  • A written test may be used as a form of screening.
  • In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.
  • Any appointment/extension of appointment is subject to WHO Staff Regulations, Staff Rules and Manual.
  • WHO is committed to workforce diversity.
  • WHO has a smoke-free environment and does not recruit smokers or users of any form of tobacco.
  • This post is subject to local recruitment and will be filled by persons recruited in the local commuting area of the duty station.
This vacancy is now closed.
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