Operations Assistant

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs while offering the benefits of economies of scale. 

Under the guidance and supervision of the Chief of Security and within the function of UNOPS Corporate Security, the Security Team Assistant provides support to office operations performing a variety of standard administrative processes ensuring high quality and accuracy of work. The Security Team Assistant may take routine decisions on various processes based on clearly established guidelines. In performing her/his work, the Security Team Assistant promotes a client, quality, and results-oriented approach.

The Security Team Assistant works in close collaboration with the Chief of Security, Field Security personnel in the field and the UNOPS Security Focal Points as well as with other UNOPS personnel to ensure consistent and prompt service delivery.

Summary of Key Functions: 

• Support to effective and efficient functioning of the Security Team
• Support to administrative and logistical services
• Provides support to the security office on monitoring of UNOPS compliance with UN security policies,
• Support to knowledge building and knowledge sharing

• Contacts with visitors and staff, the arrangement of appointments and meetings.
• Compilation and preparation of briefing and presentation materials, background information, and documentation for meetings and missions.
• Maintenance of hard copy and electronic files, reference materials and confidential records as required.
• Collaboration in the preparation of the administrative budget plan for the office
• Review and monitoring of expenditures against the administrative budget for the office, bringing to the attention of the supervisor any problem or discrepancy that warrants further review.

• Secondary education/High school diploma is required
• 5 years of relevant experience in administration or programme support service is required however the higher education may substitute some years of experience
• Fluency in English in written and oral is required.  Knowledge of second UN working language desirable.
• Experience in the usage of computers and office software packages is required
• Handling of web-based management systems is desirable
• Experience from the UN security management system an asset

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.