Finance Assistant, TURKEY

Ankara

Organization: WHO - World Health Organization
Location: Ankara
Grade: Administrative support - GS-5, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Administrative support
- Banking and Finance
- EU_TUR WHO Country Office, Turkey
Closing Date: Closed

OBJECTIVES OF THE PROGRAMME

The WHO Country Office supports the Member States to shape their health policy in line with WHO's principles and values and advocates for an integrated approach to health development. By means of a single, unified and functionally integrated country representation, WHO facilitates the implementation of the BCA with the Member States and their corresponding country work plan. WHO helps the country to improve its health system and provides technical support as necessary. The WHO Country Office administers, consolidates, manages and enhances WHO collaboration in the country including all resources deployed in the country either permanently or temporarily to maximize WHO impact. The Country Office also has a representation, fund-raising and resource steering function, as needed.

DESCRIPTION OF DUTIES

As part of the Country Office team, under the general supervision of the Head of the Country Office, the incumbent performs a variety of financial, administrative, coordinating and monitoring services to ensure the efficient daily running of the Country Office and in support of project/programme activities, as follows\:

1. Maintains financial records for the Country Office, including running of the Imprest account; prepares and submits financial reports to WHO Regional Office for Europe (EURO); completes cash/advance reconciliations; manages the Country Office petty cash; prepares monthly Imprest accounts and other related financial statements and reports.

2. Using online management systems, monitors aspects of the implementation of country activities and availability of funds for project/programme budget levels and financial expenditures, according to the approved country work plan. Assembles, jointly with the Administrative Assistant, draft background for planning, monitoring and evaluation (including mini/review) exercises.

3. Assists in the organization of meetings held in the country (working groups, seminars/courses, workshops, and symposia), i.e.\: makes general financial preparations of required documents (purchase orders, agreement for performance of work, etc).

4. Establishes and maintains the filing system of financial documents and correspondence. Creates background files and compiles reference material as appropriate. Responsible for sending finance information to WHO/EURO on a regular basis. Provides Registry archives with purged master files containing key financial documents for official record purposes.

5. Advises local staff on all aspects of allowances, salary advances, travel claims and other financial matters. Reviews all financial documents prior to payment and effects correct and timely payments. Makes regularly a cash count (custodian of cash and bank balances).

6. Controls paying the contractual partners (hotels, travel agencies, printing companies, etc) and monitors that all supporting documents (invoices, contract, act of acceptance, etc) are attached and properly signed, stamped an in-accordance with the delegation of authority, before making any payments.

7. Monitors income and expenditure recording, reconciles outstanding advances, receives and distributes funds to WHO counterparts, makes accounts reconciliation within the Country Office and with EURO. Organizes vendor payments, processes and monitors all requests for payments (travel advances and claims, payment requests, payment orders, internal commitments, etc) against provided allotments and approved obligations.

8. Monitors financial transactions between the relevant bank/s and WHO CO and makes regular cash and bank transfer reconciliations. Maintain regular contacts with national banks and other financial institutions to obtain day-to-day information on exchange rates, changes in procedures and regulations.Performs other duties as it may be required by Head of Country Office and Administrative Assistant.

REQUIRED QUALIFICATIONS

Education

Essential\: Equivalent to graduation from secondary school or equivalent technical or commercial school.
Desirable\: Higher education from an accredited educational institution. Basic training in accounting principles. Specialized training preferably in finance/administration/management related fields.

Experience

Essential\: At least 5 years of progressively responsible experience in the finance/administrative field. Bookkeeping experience (minimum 2 years).
Desirable\: Experience within WHO and/or UN.

Skills

Training in accounting. Proficiency in the use of standard office computer software, note-taking and operation of computerized systems and databases. Administrative training.

WHO Competencies

Teamwork
Respecting and promoting individual and cultural differences
Communication
Producing results
Ensuring the effective use of resources

Use of Language Skills

Essential\: Excellent knowledge of English and local language
Desirable\: Working knowledge of German, French or Russian

REMUNERATION

WHO offers staff in the General Services category an attractive remuneration package, which for the above position includes an annual net base salary starting at TRY 59,011 (subject to mandatory deductions for pension contributions and health insurance, as applicable) and 30 days of annual leave.

ADDITIONAL INFORMATION

This vacancy notice may be used to fill other similar positions at the same grade level

Only candidates under serious consideration will be contacted.

A written test may be used as a form of screening.

In the event that your candidature is retained for an interview, you will be required to provide, in advance, a scanned copy of the degree(s)/diploma(s)/certificate(s) required for this position. WHO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU)/United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed through the link\: http\://www.whed.net/. Some professional certificates may not appear in the WHED and will require individual review.