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Operations Coordinator

Washington D.C. (United States of America) | United States

Job title: Operations Coordinator

Department: Corporate Partnerships and Philanthropy

Based in: Washington, DC

Up to 5% international and domestic travel

Reports to the Deputy Director

Who we are

With over 45 years of experience, working in over 60 countries, Population Services International (PSI) is the world's leading non-profit social marketing organization. PSI is reimagining healthcare, by putting the consumer at the center, and wherever possible – bringing care to the front door. We are working to fix market failures, shape future health markets and shift policy and funding to better support consumer empowered healthcare.

There are over 8,000 “PSI'ers” around the world. We are a diverse group of entrepreneurial development professionals with a wide range of backgrounds and experience. All with unique skills that we bring to the critically important work that we do.

Join us!

The Corporate Partnerships and Philanthropy team harnesses private resources to fuel sustainable global health solutions. We partner with leading philanthropists and Fortune 500 companies to fund innovation and bring proven interventions to scale.

We are seeking a Coordinator to lead operational support across the Corporate Partnerships and Philanthropy Department. The Coordinator will perform a vital role in supporting the team to build new partnerships and steward existing partners. Core duties will include scheduling for senior department leadership, meeting coordination and events planning, finance and budget management, and project management. We are looking for someone to lead the core fundraising and partnership management operations of the department and ensure we are delivering for our partners with excellence.

Sound like you? Read on.

Your contribution

You will be responsible for managing the smooth and efficient daily operations of the Corporate Partnerships and Philanthropy Department, supporting the team in recruitment of new individual and corporate partnerships while providing outstanding client stewardship.

The Coordinator's responsibilities will include:

  • Prospecting, fundraising and sales support: managing schedule for Department Senior Vice President and Senior Director, preparing briefing materials, conducting research to analyze, compile, and manage prospect and connector and pipeline – with a predominant focus on high-net worth individuals.

  • Meeting and events coordination: plan and execute high-level events for prospective and current partners, including handling logistics, travel, transport, and catering.

  • Data and deliverables: support team by ensuring efficient tracking of data and project deliverables.

  • Finance and budget management: track and manage expenses, manage invoices and gift processing, and consultant and vendor set-up. Lead budget review and updates.

What are we looking for?

Education: Associate/Bachelor's Degree

Tech Savvy: Microsoft Word, Excel, PowerPoint, and database management (Salesforce preferred).

Experience: You've had 2-3 years exposure to a fast-paced office start-up environment, with a preference for experience in philanthropy, CSR, partnerships and fundraising. Experience in an administrative role handling budget, finance, scheduling and logistics is essential.

Business Savvy: Interest in and understanding of philanthropic partnerships, global health and development, grant-making, program design and implementation, and working with corporates and high-net worth individuals

Communication: Outstanding communication skills, both verbal and written. You're great about proactively reaching out to others to offer your support. And you're a people person – able to hold your own in conversations with partners and prospects.

Language: English required; French or Spanish a plus

Analytical: Well organized, critical thinker who enjoys tackling problems, creating and following processes, and has a knack for financial analysis.

Initiative: You are proactive - you see a need and you meet it. You're bold. You stay positive when faced with challenges, manage your time effectively, and communicate with your team efficiently.


  • Exempt
  • Must be authorized to work in the United States. PSI will not consider work visa sponsorship for this position

PSI is an Equal Opportunity Employer and encourages applications from qualified individuals regardless of actual or perceived race, religion, color, sex, age, national origin, disability, sexual orientation, marital status, personal appearance, matriculation, political affiliation, family status or responsibilities, gender identity or expression, pregnancy, childbirth, related medical conditions or breastfeeding, genetic information, amnesty, veteran, special disabled veteran or uniform service member status or employment status.


Apply Here

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Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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  • Organization: PSI - Population Services International
  • Location: Washington D.C. (United States of America) | United States
  • Grade: Mid level - Internationally recruited position
  • Occupational Groups:
    • Operations and Administrations
    • Managerial positions
  • Closing Date: 2018-05-06

What does it mean?

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