Logistics Assistant - (only open for Afghan nationality) - Job Location: Herat - Afghanistan

Herat

Organization: NRC - Norwegian Refugee Council
Location: Herat
Grade: Junior level - Junior
Occupational Groups:
- Administrative support
- Logistics
- Emergency Aid and Response
- Security
- Supply Chain
Closing Date: Closed

The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.

The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs

Purpose of the job:
The Logistic assistant will work under the supervision of logistic officer in Herat Office. He/ She is responsible for logistical tasks, procurement, asset registration and inventory, fleet management and stock management and other tasks which assign by his supervisor.

Note: For more details about this post, please refer to the JD attached at the bottom

Job description

Adhere to NRC policies, tools, handbooks and guidelines
Assist with the implementation of the support function portfolio according to plan of action
Prepare and develop status reports as required by management
Ensure proper filing of documents
Promote and share ideas for improvement of the support function
Procurement:
To do and manage in all activities pertaining to Procurement services (Sourcing, Procurement, Delivery,
To do supplies of goods and services required by the NRC operation within HRT office.
To updating and keep recording of Procurement trucking sheet
Implement the procurement procedure accordingly (Keep recording of PR, GRN, PO, Comparative statement ….
Responsible for preparing of strong vendor database
Warehouse Management:
Manage Herat warehouse and Office stock and ensure that all items are received, dispatched and stored properly. Stock cards are accurately done and monthly stock reports is produced/shared.
Organize transport of office goods/supplies from HRT to field offices and coordinate on matters related to dispatch/delivery with relevant offices.
Organize warehouses for efficiency and safety
Fleet Management:
To updating of fuel consumption and report, stock report, vehicle’s maintenance cost in internet on daily basis
Daily managing of NRC vehicles for project activities
Ensure that vehicles are in good condition and normal services done accordingly
Responsible to prepare schedule for duty drivers in GH /Office accordingly
Manage NRC’s vehicle fleet providing advice and guidance in accordance with NRC’s Vehicle Management guidelines.
Maintenance:
Manage day to day maintenance issues at HRT office and guesthouse ensuring NRC’s assets and inventories are well maintained. Organize repairs and maintenance as necessary.
Financial issues:
Responsible for preparing of vouchers of all financial transaction according to PR / invoice and relevant supporting documents
Receiving of cash advance for small purchasing and responsible for advance clearance with finance department
Ensure water and electricity bills of HRT compound, guest house and warehouse are paid on time.
Process office monthly pre-paid phone card for all national staff based on distribution list and do the payment accordingly.
Asset Management:
Ensure that all assets/equipment purchased are entered in asset/ inventory database before allocating or dispatching to the requester.
To do asset verification and update asset list accordingly
Manage NRC’s guesthouse’s Equipment/ assets are well maintained at all times and update asset list are available.

Qualifications

Bachelor degree in BBA / Management
2 – 3 years’ experience, working as a Logistic Assistant in a humanitarian/recovery context
Previous experience from working in complex and volatile contexts
Documented results related to the position’s responsibilities
Knowledge about own leadership skills/profile
Fluency in English, both written and verbal