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Logistic Officer (National Position) - Ethiopia

Addis Ababa (Ethiopia)

 

Being an employee of the Norwegian Refugee Council (NRC) in Ethiopia the Logistics Officer is expected to represent NRC in a responsible manner and always act in accordance with NRC’s Code of Conduct.

Roles & Responsibilities:
The Logistics Officer is responsible for the coordination and delivery of an efficient and effective logistics and admin service in Gambella area. This position will mainly focus on planning, budgeting, implementing, and following-up on base management including timely and cost efficient services provision as well as ensuring in conjunction with Security Focal Point, security and safety of personnel and assets.

General Responsibilities
• Support Gambella operations in programme portfolio implementation according to plan of action;
• Promote and share ideas for improvement in area of expertise that will benefit projects implementation;
• Ensure proper filing of documents;
• Ensure timely and accurate reporting as per NRC and other stakeholders’ requirements and expectations;
• Ensure adherence with NRC policies, tools, handbooks and guidelines.
Specific responsibilities:

A. General management
• Ensure that work is planned and organized, that incentive/ casual staff are given appropriate workloads and are clear about what is expected of them;
• Regularly visit field locations and provide logistics and admin staff with onsite support;
• Raise awareness on NRC policies and procedures to relevant staff and partners, Code of Conduct, Anti-corruption etc.

Job description

B. Base and Asset management
• Ensure that all NRC premises (office, field offices, warehouses etc.) are maintained and repaired as necessary, providing good working environment;
• Ensure that utilities are provided in a timely and cost effective manner;
• Improve and seek new solutions for the premises maintenance and set up, initiate new construction or site development in order to provide better staff services and care;

• Improve organizational image through ensuring proper office lay out and outlook;
• Ensure that reception services are provided in such a fashion that visitors are provided with a warm welcome and that their needs are swiftly attended to;
• Ensure adequate stock of office, hygienic and cleaning materials and supplies is maintained a high standard of quality and hygiene;
• Ensure that all the field office utility bills, guest house and warehouse rents are paid on time;
• Set up systems and procedures to ensure the safety of all NRC property including fire safety, availability of first aid and general safety management;
• Coordinate the adequate provision of the security guards for the Offices and warehouse;
• Ensure key management systems are in place;
• Ensure recovery plans for the equipment/ assets/ materials are prepared, followed and implemented;
• Ensure necessary equipment is provided in order to relief NRC premises operation;
• Control handover of assets and reports follow up.

C. Effective Procurement Management
• Ensure support to Procurement Officer if deemed necessary and in particular;
• Ensure adherence to Logistics Handbook, other NRC policies and donor requirements;
• Maintain a high quality procurement system, which is accountable, transparent and compliant with NRC Procurement Policy and donor requirements;
• Coordinate the timely preparation of procurement plans for the office, establish deadlines and monitor implementation;
• Undertake supply and service providers’ pre-qualification, conduct market research, identify and recommend legitimate local suppliers or contractors through systematic evaluation and maintaining a database of potential and active suppliers/contractors;
• Coordinate the maintenance of data on local supply sources' and overall performance, (competitive pricing, product quality and timely delivery) of suppliers/contractors;
• Ensure implementation of the internal control system which ensures that PRs are accurately prepared, Purchase Orders/contract are duly prepared, dispatched, scheduled and delivery are well organized and documented;
• Carry out periodic exercise of risk assessment for the supply/procurement/contracting process to determine high-risk areas and put in place control instruments;
• Ensure procurement records are kept and filed appropriately from authorized request to end users;
• Work with Procurement Officer in Addis and Gambella on procurement and transport related matters.

Qualifications

Generic professional competencies:
• BA in Procurement & Logistics or related field
• Minimum of three years’ experience from working as a Logistic Officer in a humanitarian/recovery context
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Good command of English
• Knowledge of procurement policies, process and procedures
• Ability to plan and prioritize work
Context/ Specific skills, knowledge and experience:
• Knowledge of the context in Gambella
• Knowledge of the local language
• Knowledge of UN system, experience with field level coordination with UN organization, INGOs, Donors and authorities
• Understanding of various donor’s requirement
• Ability to work under pressure and with little supervision

Education field

  • Logistics

Education level

  • College / University, Bachelor's degree

Personal qualities

Behavioral competencies
• Handling insecure environment
• Planning and delivering results
• Self-starter, highly motivated
• Empowering and building trust
• Communicating with impact and respect

Language

  • English

We offer

Commencement: ASAP, shortlisting and Interviews will continue as applications are received
Contract period: six months
Salary/benefits: According to NRC’s general directions
Duty station: NRC Ethiopia, Gambella
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.
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  • Organization: NRC - Norwegian Refugee Council
  • Location: Addis Ababa (Ethiopia)
  • Grade: Mid level
  • Occupational Groups:
    • Emergency Aid and Response
    • Logistics
  • Closing Date: 2018-08-20

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