HR ASSISTANT (CLASSIF. & POST MANAGEM.)

Paris

Organization: UNESCO - United Nations Educational, Scientific and Cultural Organization
Location: Paris
Grade: Administrative support - GS-3, General Service - No need for Higher Education - Locally recruited position
Occupational Groups:
- Human Resources
- Administrative support
- Human Resources - Performance Management
Closing Date: Closed

Under the overall authority of the HRM Chief of Staffing, Learning and Development Section (HRM/SLD) and the immediate supervision of the Head of the Organizational Design, Post Management and Classification Unit (HRM/SLD/OPC), the incumbent shall provide support to the OPC team members by carrying out the responsibilities mentioned below. With respect to assignments related to the maintenance of the organizational structure and post data, the incumbent shall work with technical guidance and oversight from the HR Assistant in charge of the SAP organizational management (OM) master data\:

Review files for completeness and accuracy of information; locate, retrieve and track data, information and documentation; seek and obtain missing documentation/information; compile files, complete and route requests for review and ensure their follow-up. Verify job descriptions against generics and identify differences; prepare a variety of administrative correspondence using and adapting examples and templates.
Enter basic data, update and maintain specific fields in automated systems and applications. Ensure consistency and accuracy of data across the database, and integration of OM/Personnel Administration data in SAP. Run recurring reports from the automated systems for various reviews/ queries/ statistics; review and cross-check data ensuring consistency; collect, assemble and review background data and provide recommendations for data/ file clean-up.
Participate in testing of systems/automated applications, identification of errors, anomalies and recurring problems; provide support in the launching of new applications and system functionalities.
Register, sort out and route incoming correspondence and ensure follow-up. Update and maintain archiving and retrieval automated systems and databases; maintain lists; provide office support services including, but not limited to, photocopying, scanning, binding, classifying documentation etc.
Provide administrative assistance in organizing meetings and interviews; initiate transactions in automated systems.

Education

Completed secondary, technical or vocational education.

Work Experience

Minimum two years of relevant work experience in administrative/office support tasks in an international environment.
Experience in maintenance of automated databases.

Skills and competencies

Professionalism, integrity and diplomacy.
Great attention to details.
Good interpersonal skills.
Ability to take initiative and to provide quality and timely support and services.
Capacity to deal efficiently and tactfully with internal partners and other stakeholders at all levels.
Flexibility to adjust priorities; capacity to work under pressure.
Ability to work in an international and multicultural environment.
Excellent proficiency in the use of MS Office (Outlook, Word, Excel, PowerPoint).