Project Manager

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

The UNOPS Hub in Amman implements projects on behalf of UN agencies and bilateral donors and in close coordination with the Government and national authorities. With an established presence across the region, the office runs operations including large-scale procurement, project development and technical management, and provides financial, human resources and infrastructure-related services. The functional objective of UNOPS Hub in Amman is to deliver its projects in an efficient and effective manner and in line with the principles, rules and regulations of UNOPS, so as to achieve the outcomes sought by the clients.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS. UNOPS is committed to achieving a fully diverse workforce.

The Project Manager is responsible for managing an infrastructure project that entails the design and the construction of hospitals buildings, substantive civil, electrical and mechanical works including external works in addition to project management during different phases of the project. The Project Manager is responsible for the day-to-day operations of the project and shall provide services to the partners and beneficiaries as per the project agreement. 

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS, while contributing to organization’s performance and delivery goals. 

1. Functional Responsibilities: Technical tasks:

• Study and/ or  prepare the scope of works, terms of reference, contracts and all technical requirements of the engineering design in all its phases,
• Study and prepare the scope of works, terms of reference, contracts, budgets, time schedules and all other technical requirements for construction phases,
• Review project designs (buildings architecture, structural, external works and electro-mechanical works) in terms of accuracy, suitability to overall design requirements, including identifying improvements in the designs and be able to propose practical solutions and alternatives,
• Review, guide and approve shop drawings presented by contractors during implementation phases. Also, present a methodology to control the scope and reflect the impact of any changes on the project objectives,
• Analyse all project documents, and ensure compliance with specifications and drawings utilizing research, development, relevant codes and standards as well as good engineering practices,
• Site supervision and giving direction to UNOPS site staff and contractors on all related implementation issues,
• Review and certify the submitted payment certificate,
• Approve submittals and advice on suitable alterations,
• Follow up with engineering consultants’ and construction contractors’ obligations on site including inspections, testing, quantity surveying…etc,
• Follow up and report on the project objectives and plans including any delineation of scope, budgeting, scheduling, and setting performance requirements,
• Advice the constructors/contractors on ways to maximize the efficient resource utilization through procurement of labor, materials and equipment according to the set construction schedules and plans.

Administrative tasks:

• Manage proper archiving of all project documents including those related to engineering, procurement and project management,
• Lead the scheduling of tasks related to project works at different phases,
• Maintain records, compile and check daily progress reports on construction activities, procurement and others according to the agreed timeframe of works for submission to the Head of Programme on a weekly basis and other periodic reports required by the UNOPS standard procedures,
• Develop project’s closure procedures in all phases. Perform complete contracts closure and gain formal acceptance, and submit final performance reporting.

Monitoring Progress and Risk Controls

• Organize, participate in and document the weekly Site progress meetings,
• Organize and lead team meetings on a periodic basis,
• Maintaining, accurate, quality and completion documentation as identified in responsibilities above,
• Set up quality management plan, perform quality assurance and perform quality control during all phases of the project,
• Monitor and update the project risk register, and escalate any issues and concerns to the management in a timely manner,
• Ensure the proper maintenance of equipment, compliance with all codes and adherence to occupational health and safety regulations as per UNOPS requirements,
• Identify and control any environmental risks that can affect the site or the neighboring domestic areas around the sites.

Stakeholder Management:

• Establish solid working relationship with the key stakeholders including the beneficiaries and other project partners,
• Ensure timely organization of Project Board meetings, and advise the project board on issues that may impact the achievement of project deliverables,
• Coordinate and communicate with UNOPS site engineers, retainers and other personnel based on clear organization chart and communication plan,
• Coordinate with relevant stakeholders to resolve any issues and/ or disputes in a participatory and consultative manner in accordance with established dispute resolution protocols,
• Ensure effective engagement of all beneficiaries with an aim to enhancing ownership,
• Manage communication and information flows between and across all stakeholders in a timely manner,
• Identify and manage issues and risks so that maximum benefit to the stakeholders is achieved,
• Ensure timely preparation of the progress reports as required by the donor,
• Ensure donor visibility as stipulated in in the approved project document/ legal agreement

Delivery and Performance:

• Ensure social, gender, and environmental dimensions are well-embedded in project life cycle,
• Manage and oversee the production of all deliverable taking responsibility for overall progress and use of resources and initiating corrective actions as needed,
• Liaise with external suppliers, as well as with all internal units of UNOPS Amman Hub for timely planning and execution of project activities,
• Authorize Work Packages,
• Advise the Project Board and the Head of Programme of any deviations from the plan,
• Implement approved project plans (including the establishment of milestones) within tolerances set by the project board,
• Manage and review product quality and ensure products are accepted,
• Monitor and evaluate performance of service providers,
• Identify and report any potential partnership development opportunities for UNOPS to supervisor,
• Identify and report threats to the project and any UNOPS internal business case to supervisor.

Project Management Procedures:

• Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions),
• Prepare the following reports (including but not limited to):

• Maintain the following: i. Electronic Blue File; ii. Procurement, HR and Finance files as required,
• Ensure that all expenditure comply with UNOPS Financial Rules and Regulations,
• Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time,
• Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project,
• Understand the unique structures of the UNOPS and budget appropriately for personnel,
• Manage and remain accountable for expenditures against the budget (based on accurate financial reports), and ensure project delivery in accordance with the forecast based on work planning.

Knowledge Management:

• Participate in the relevant Communities of Practice at HQ level,
• Actively interact with other PMs to share case studies, lessons learned and best practice on the Knowledge Systems,
• Document lessons learned as per reporting format.

Personnel Management:

• Lead, motivate and develop the project management team
• Ensure that behavioral expectations of team members are established
• Ensure that performance reviews are conducted
• Identify outstanding staff and bring them to the attention of the Hub management
• Select, recruit and train team as required by project plans
• Ensure safety and security for all personnel and comply with UNDSS standards

Core Values and Principles:

• Understand and respect UNOPS sustainability principles

• Understand and Respect National ownership and capacity,
• Look for ways to build capacity of local counterparts,
• Accountability for results and the use of resources,
• The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to the supervisor,
• Excellence: Contribute to innovation and the adaptation of best practice standards of sustainability and quality.
• Understand and respect UNOPS sustainability principles

• Understand and Respect National ownership and capacity,
•  Look for ways to build capacity of local counterparts,
• Accountability for results and the use of resources,
• The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to the supervisor, 
• Excellence: Contribute to innovation and the adaptation of best practice standards of sustainability and quality.

-          Technical knowledge of construction, design, contract management, occupational health and safety,             environment, planning and management,

-          Professionalism,

-          Commitment,

-          Communication,

-           Judgment and Decision Making,

-          High organizational skills.

-          Mimimum experience required for this position is Master’s degree + 10 years of experience (5 years             as a project manager for buildings projects) or Bacherlor’s degree with 13 years of experience (8 
            years as a Project Manager for buildings projects).

-          Experience as a Project Manager is a must,

-          Experience in construction of electro-mechanical works as well as external works is desired.

-          Experience in the design and construction of hospitals and medical buildings is an asset,

-          Experience with an international organization and/or UN agencies is an asset,

-          Certified Senior Project Manager - International Project Manager Association (IPMA Level B) or
           Project Management Professional (PMP - PMI) or PRINCE2 Practitioner is an asset,

-          Full proficiency in Arabic and English is required,

-          Good knowledge of Jordanian National Construction Code, and International Construction Standards              related to building works,

-          Knowledge of design standards required by local authorities is a must,

-           High proficiency with computers in particular MS Word, MS Excel, MS Outlook, Internet, AutoCAD,             MS Project, and other related software related to the positions field of expertise,

-          Good report writing and oral presentation skills,

-          Commitment, efficiency, flexibility and willingness to work in a highly motivated team of professionals,

-          Ability to adapt to difficult working environment, under pressure and with limited timeframes.

-          Having an experience with Hospital construction will be an asset.

• Excellent command of Arabic and English language is required. 

• Please note that the closing date is midnight Copenhagen time
• Applications received after the closing date will not be considered.
• Only those candidates that are short-listed for interviews will be notified.
• Qualified female candidates are strongly encouraged to apply.
• Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
• The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
• It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 
• Recruitment/internship in UNOPS is contingent on the results of such checks.