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Finance Officer

Jakarta

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Jakarta
  • Grade: Junior level - LICA-8, Local Individual Contractors Agreement
  • Occupational Groups:
    • Banking and Finance
  • Closing Date: Closed

Background Information - UNOPS

UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner. 

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

Background Information - Job-specific

THOH

Thailand Operations Hub (THOH) is a UNOPS business unit under the UNOPS Asia Regional Office and it was established to better support, develop and oversee the UNOPS portfolio of projects in South East Asia and the Pacific.

The Hub comprises three main portfolios –THOH Thailand, THOH Indonesia and THOH Pacific and provides a wide range of services including Project Management, Transactional HR, Financial, and Procurement to clients that include other UN entities, INGOs and governments/government agencies donors.

BRG Results Enabling Facility (BRG REF)

Seasonal peatland fires are now compromising Indonesia’s economic and social development by creating considerable threats to health, the environment, and the economy. In 2015 peat fires and their related haze resulted in the hospitalization of more than half a million people due to acute respiratory infections. These fires that raged through 2.6 million hectares of forest and peatland areas in the islands of Kalimantan and Sumatra released 1.6 Gts of CO2e, surpassing the annual CO2 emissions of advanced industrialized nations such as Germany, France, and others. Direct and indirect damages cost the Indonesian national economy an estimated USD 16 billion, about 2% of its annual GDP.

In recognition of the importance of peatlands for climate change mitigation, the Government of Indonesia through Presidential Regulation No 1/2016 constituted the Peatland Restoration Agency (BRG). BRG has an important mandate: prevent forest fires, especially in peatland areas, as well as restore 2 million hectares of peatlands devastated by forest and land fires. The Agency identified 7 target provinces for peatland restoration and fire prevention activities in Riau, Jambi, South Sumatra, West Kalimantan, Central Kalimantan, South Kalimantan and Papua.

Since its establishment in 2016, Norway has been supporting BRG, as current support to the BRG by the Norwegian Government falls within the wider partnership between Norway and Indonesia established in 2010 through the Letter of Intent (LOI) to reduce emissions from deforestation and land degradation of forests and peatlands with USD 1 billion over the next few years. The USD 1 billion support is part of an international climate mitigation initiative (UNFCCC) supported programme that uses international aid to counter forest degradation in various parts of the world, and this is one of the largest ever contribution made to reduce deforestation.

In the framework of this background, Norway and BRG have asked UNOPS to develop a flexible multiyear administrative support mechanism for managing Norway’s financial support to BRG through the establishment of the BRG Results Enabling Facility (BRG REF). The mechanism has within its scope a back-office management component and a service, procurement, grants management and a delivery component.

In view of the foregoing, THOH is hiring for the post of Finance Officer. Reporting to the Programme Support Officer the incumbent shall contribute to the successful operational management of the Fund Management Office particularly in the area of financial planning, reporting and management.

Functional Responsibilities

Under the direct supervision and general guidance of Programme Support Officer, the Finance Officer shall perform the following specific duties and responsibilities:

  • Prepare annual activity-based budgets in collaboration with the Programme Advisor and M&E Advisor, Program Management Office of the GRG programme.
  • In close collaboration of respective finance units from implementing partners, prepare periodic and ad-hoc budget utilization reports and lead preparation of cash flow forecasts.
  • Ensure that budgets are prepared in the right format with clearly written assumptions, within the required timeframe and with a high level of accuracy.
  • Reconcile BRG Fund disbursement requests against funds received.
  • Monitor and analyze any changes to budgets and maintain tracking modalities for all modifications to the budgets. Recommend corrective actions to address variances.
  • Ensure compliance with donor requirements and UNOPS Financial Regulations and Rules, relevant Organizational Directive (ODs) and Administrative instructions on financial procedures, systems, and policies.
  • Assist the Program Advisor and M&E Advisor in reviewing and consolidation of quarterly expenditure reports of all the grantees and implementing partners.
  • Monitor regularly cash ledger and budgets, correctly record disbursements, and ensure sufficient funding is available at all times.
  • Prepare financial exception reports for unusual activities, transactions and investigation of any anomalies and advice necessary adjustments to Fund Manager.
  • Provide responses to audit queries and ensure compliance and timely implementation of all audit recommendations.
  • Ensure implementation of effective standard operation procedures (SOPs), financial oversight mechanisms and internal control systems and necessary action.
  • Ensure timely and proper financial and grant closure process of completed projects and contribute to donor report preparation.
  • Support capacity building of grantee staff within the areas of financial management, accounting policies and practices, accounting systems and reporting.
  • Provide quality financial reports and accurate statistics.
  • Contribute to knowledge networks and communities of practice.
  • Archive the hard and soft copies of financial reporting documents in appropriate manner.
  • Undertake field visits when required.
  • Perform other relevant duties as assigned by the supervisor.

Competencies

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

  • First university degree (bachelor’s degree or equivalent) in Social Sciences, Development Studies, Business Administration, Finance or related specialization required.
  • Advanced university degree (master’s degree or equivalent) in above mentioned areas of specialization desirable.   

Experience:

  • Minimum 2 years of experience in financial planning/budgeting and financial reporting for programmes/projects in the development or not-for-profit organizations is required in combination with a first university degree.
  • Sound knowledge and expertise in project financial management, including budgeting, financial planning, monitoring and reporting.
  • Prior UN/UNOPS experience an added advantage.
  • Experience using accounting software and packages required. Experience with ATLAS an advantage.
  • Experience using oneUNOPS a distinctive advantage.
  • Excellent analytical ability specifically in the field of finance and accounting
  • Strong communication and facilitation skills and ability to establish good working relations with partners, colleagues and stakeholders in a sensitive environment.
  • Excellent writing and analytical skills, including high level proficiency in using Microsoft Excel and accounting software is required.
  • Experience in the usage of computers and office software is required

Language:

  • Fluency in English and Bahasa is required.

Certification:

  • PRINCE2 Foundation certification desired.

Contract type, level and duration

Contract type: Local ICA
Contract level: LICA-8
Contract duration: 1 year renewable subject to performance and budget availability



For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Additional Considerations

  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
Female candidates are strongly encouraged to apply.


It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.

This vacancy is now closed.
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