Re- Advertised: HR/Administration Assistant - Uganda Nationals Only
Yumbe
- Organization: NRC - Norwegian Refugee Council
- Location: Yumbe
- Grade: Administrative support - Administrative Services and Support - Generally no need for Higher Education
-
Occupational Groups:
- Operations and Administrations
- Human Resources
- Administrative support
- Emergency Aid and Response
- Closing Date: Closed
The Norwegian Refugee Council (NRC) is a non-governmental, humanitarian organization with 60 years of experience in helping to create a safer and more dignified life for refugees and internally displaced people. NRC advocates for the rights of displaced populations and offers assistance within the shelter, education, emergency food security, legal assistance, and water,sanitation and hygiene sectors.
The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs
Norwegian Refugee Council (NRC) has been implementing projects for Internally Displaced Persons and Refugees in Northern Uganda, West Nile and South Western respectively, since 1997. Having smoothly phased-out by end of August 2014 in the North, NRC reopened from September 2014, to compliment efforts of the Government of Uganda and UNHCR in supporting the South Sudanese Refugees currently settled in the Districts of Adjumani and Arua in West Nile. With funding from SIDA, NMFA, ECHO, UNHCR and UNICEF, NRC is implementing integrated projects in Arua, Yumbe and Adjumani/Palorinya refugee settlements.
In the recent past, there has been an influx of Congolese Refugees to Kyangwali refugee settlement that required NRC's Emergency response in WASH and Shelter. Now, NRC now seeks to recruit HR/Administration Assistant who will support the HR and Administration function on behalf of NRC.
The purpose of the HR/Administration Assistant is to;
Specific Responsibilities
• Provision support to all staff on the NRC HR policies and procedures to ensure staff are aware and adhere to them.
• Be responsible for the orientation of new staff and help in setting a conducive working environment for all.
• Provide support to staff on Performance Management Process to ensure PMA are done timely.
• Support staff in leave planning and follow to ensure leave is taken, and maintaining proper leave records.
• Inform HRO of staff that have separated from the organisation (especially Incentive staff).
• Ensure order and cleanliness of the office.
• Create and maintain a proper filing system.
• Ensure that utility bills (e.g. electricity, water, internet, phone) are paid on time.
• Provide support to the recruitment process.
• Ensure tenancy agreements are up-to-date and rent is paid on time.
• Ensure adequate supplies
• Keep an updated staff list for all staff in the location and inform HRO of staff who have left.
• Coordinate with Yumbe/Adjumani office to ensure all new staff have ID cards.
• Maintain the diary of events and visitors
• Assist in any administrative matters: filing, updating of phone lists, keeping adequate supplies for office consumables.
• 3 years experience working with a busy HR Department and/or humanitarian organization;
• Experience from working with administration
• Documented results related to the position’s responsibilities
• Knowledge about own skills/profile
• Planning and delivering results
• Communicating with impact and respect
• Handling insecure environments
Travel: Some travel expected
Salary as per NRC Salary provisions
The Norwegian Refugee Council has approximately 5000 committed and competent employees involved in projects across four continents. In addition, NRC runs one of the world’s largest standby rosters -NORCAP, with 650 professionals, ready to be deployed on 72 hours notice when a crisis occurs
Norwegian Refugee Council (NRC) has been implementing projects for Internally Displaced Persons and Refugees in Northern Uganda, West Nile and South Western respectively, since 1997. Having smoothly phased-out by end of August 2014 in the North, NRC reopened from September 2014, to compliment efforts of the Government of Uganda and UNHCR in supporting the South Sudanese Refugees currently settled in the Districts of Adjumani and Arua in West Nile. With funding from SIDA, NMFA, ECHO, UNHCR and UNICEF, NRC is implementing integrated projects in Arua, Yumbe and Adjumani/Palorinya refugee settlements.
In the recent past, there has been an influx of Congolese Refugees to Kyangwali refugee settlement that required NRC's Emergency response in WASH and Shelter. Now, NRC now seeks to recruit HR/Administration Assistant who will support the HR and Administration function on behalf of NRC.
The purpose of the HR/Administration Assistant is to;
Job description
The HR/Administration Assistant is responsible for supporting the HR function in field offices, ensuring plans and policies are adhered to by all staff and addressing HR issues that arise and referring complex cases to HRO in Yumbe, and/or Adjumani. He/she is also responsible for providing administrative support at the office.Specific Responsibilities
• Provision support to all staff on the NRC HR policies and procedures to ensure staff are aware and adhere to them.
• Be responsible for the orientation of new staff and help in setting a conducive working environment for all.
• Provide support to staff on Performance Management Process to ensure PMA are done timely.
• Support staff in leave planning and follow to ensure leave is taken, and maintaining proper leave records.
• Inform HRO of staff that have separated from the organisation (especially Incentive staff).
• Ensure order and cleanliness of the office.
• Create and maintain a proper filing system.
• Ensure that utility bills (e.g. electricity, water, internet, phone) are paid on time.
• Provide support to the recruitment process.
• Ensure tenancy agreements are up-to-date and rent is paid on time.
• Ensure adequate supplies
• Keep an updated staff list for all staff in the location and inform HRO of staff who have left.
• Coordinate with Yumbe/Adjumani office to ensure all new staff have ID cards.
• Maintain the diary of events and visitors
• Assist in any administrative matters: filing, updating of phone lists, keeping adequate supplies for office consumables.
Qualifications
. Bachelors in HR Management, Social Sciences, Community Psychology or any related field;• 3 years experience working with a busy HR Department and/or humanitarian organization;
• Experience from working with administration
• Documented results related to the position’s responsibilities
• Knowledge about own skills/profile
Education field
- Social science
Education level
- College / University, Bachelor's degree
Personal qualities
• Working with people• Planning and delivering results
• Communicating with impact and respect
• Handling insecure environments
We offer
Duty Station: Yumbe/Rhino-Arua /Adjumani/PalorinyaTravel: Some travel expected
Salary as per NRC Salary provisions
Miscellaneous info
- Travel: Some travelling must be expected
This vacancy is now closed.
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