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Associate Programme Officer

Baghdad

  • Organization: UNOPS - United Nations Office for Project Services
  • Location: Baghdad
  • Grade: Junior level - LICA-9, Local Individual Contractors Agreement
  • Occupational Groups:
    • Programme Management
    • Project and Programme Management
  • Closing Date: Closed

Background Information - PSC

Peace and Security Centre

The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Centre Director who has the overall authority and accountability for the performance of the Peace and Security Centre on behalf of its clients.

Background Information - Job-specific

Background - UNMAS

United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards. Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates. 

Background – UNMAS Iraq

The UNMAS Iraq programme was formally established in June 2015, at the request of the UN Under-Secretary General for Peacekeeping Operations (DPKO) and the Special Representative of the Secretary General for Iraq, to lead the UN efforts to mitigate explosive threats in the country, as well as to support the enhancement of national and regional mine action capacities. UNMAS is supporting multiple layers of operations under the UNMAS Iraq Strategic Plan which focusses on three main components: 1. Explosive Hazard Management; 2. Capacity Enhancement, and 3. Risk Education. 

In 2017, UNMAS resource mobilized over $70,000,000 in funding and is now seeking additional staff for a short period of time to support implementation.. 

Functional Responsibilities

Under the direct supervision of the Senior Programme Officer, the Associate Programme Officer's responsibilities include:

  • Prepare talking points, briefing notes, ad-hoc donor briefs, summary notes and minutes;
  • Draft scheduled and ad-hoc reports as per donor agreements, actively support data collection and ensure adherence to donor requirements;
  • Provide logistical and substantive support for visits of donors and other delegations;
  • Assist the UNMAS Iraq management team during donor visits, visits to embassies and presentations and visits to/by Mine Action stakeholders in country;
  • Liaise with UN partner agencies in mine action in obtaining up to date information on potential funding and projects;
  • Attend inter-agency meetings and assist on any programme issues;
  • Provide programme information to partner agencies, non-governmental organizations and contractors and UN agencies;
  • Maintain documentation of decisions and actions taken on programme issues and keep electronic filing up to date;
  • Actively seek opportunities for visibility and communication initiatives in collaboration with the UNMAS Iraq Communications Officer and ensure that activities are appropriately branded with UNMAS or donor branding;
  • In collaboration with the Senior Programme Officer, monitor project implementation against deliverables in donor agreements, if tolerances are exceeded, immediately flag to management;
  • In collaboration with the Senior Programme Officer, monitor compliance to requirements in donor agreements; 
  • In collaboration with the Senior Programme Officer, prepare draft budgets and project proposals for new projects and extensions of ongoing projects;
  • Any other duties as requested and tasked by the Senior Programme Officer.

Education/Experience/Language requirements

Education and Relevant Years of Experience

  • Advanced University Degree (Masters Degree or equivalent) in Business Administration, Project Management, Social Science or other related field with a minimum of two (2) years of relevant experience or;

  • First Level University Degree (Bachelors Degree or equivalent) in Business Administration, Project Management, Social Science or other related field with a minimum of four (4) years of relevant experience 

Work Experience
  • Relevant experience is defined as experience in Programme Management, Project Management or Business Administration

  • Experience in humanitarian affairs is highly desired

  • Experience in Mine Action is highly desired

  • Knowledge of the UN Mine Action policy and Mine Action Information Management Policy is desired

  • Experience in donor reporting and preparing project proposals is desired

  • Ability to work in a multicultural environment is desired

Language 
  • Fluency in English (speaking, reading and writing) is required

  • Knowledge of another UN official language is desired.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA-9 (ICS-9)
Contract duration: 6 months initially, renewable subject funds availability and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types. 

Additional Considerations

  • This is a local position, therefore only nationals of duty station (Iraq) or applicants with a valid residence permit will be considered.
  • Please note that the closing date is midnight Copenhagen time
  • Applications received after the closing date will not be considered.
  • Only those candidates that are short-listed for interviews will be notified.
  • Qualified female candidates are strongly encouraged to apply.
  • For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. Recruitment/internship in UNOPS is contingent on the results of such checks.

Background Information - UNOPS

 UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.

Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.

With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.

A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale. 

This vacancy is now closed.
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