Programme Associate - Minsk, Belarus #18509, Open to nationals of Belarus only!

Open to nationals of Belarus only! Under the supervision and guidance of the supervisors, the programme associate supports the respective section by carrying out a range of procedural, administrative, and operational tasks to help develop, implement and monitor their country programme, ensuring effective and timely delivery that is consistent with UNICEF rules and regulations.

Open to nationals of Belarus only!

Summary of key functions/accountabilities:

• Support to programme development, planning and execution
• Support to monitoring and reporting of programme results
• Support in resource mobilization
• Support in knowledge management and capacity building
• Support in communication and outreach1. Support to programme development, planning and execution

Researches, analyzes, verifies, synthesizes and compiles qualitative and quantitative data and information from a variety of sources on subject matters relevant to the work of the section to facilitate preparation of reports, working papers and presentations.  

Drafts project documents, work plans, budgets, and proposals on implementation arrangements.

Carries out transactions in VISION ensuring programme results, activities and programme coding are as per annual work plans (AWPs), and makes amendments and alterations as per section revisions when necessary.

Monitors and tracks the efficient distribution of supplies that are required for effective programme delivery.

 2. Support to monitoring and reporting of programme results

Prepares monitoring and reporting information for supervisor on agreed performance indicators to drive more efficient management and accountability for results.

Monitors budgets and financial expenditures of section, ensuring compliance with UNICEF rules and regulations, keeping supervisor informed and advised on actions for decision and/or follow up.

 3. Support in resource mobilization

Researches, analyzes, verifies, and synthesizes data and information in support of preparing reports pertaining to donors (both current and potential).  

Researches, analyzes, verifies, and synthesizes data and information to assist in the preparation of periodic or ad-hoc financial reports relating to country office and donors to support the office in optimizing use of programme funds.

Carries out transactions in VISION pertaining to grants for his/her section such as registering grant allotments and tracking expiring programme grants.

 4.  Support in knowledge management and capacity building

Researches, analyzes, verifies and synthesizes information on best practices and lessons learnt to support knowledge development and capacity building

Supports capacity development activities related to performance monitoring, programme development, and related internal UNICEF systems/tools by preparing training materials and participating on exercises pertaining to programme processes and procedures which aim to build capacity of stakeholders.

5. Support in communication and outreach

Supports the production of communication materials (e.g. briefing notes, images, video, web pages etc.) that meet the country and global standards as set out in the Communication Toolkit;

Assists in collaborating with the media through activities such as organizing project site visits, facilitating photo coverage and TV footage and utilizing both web-based and traditional media as appropriate.

In consultation with Communication Specialist, drafts technical specifications, sends out tender requests to companies, collects offers and prepares draft selection matrices, as well as supports on-boarding of new suppliers by collecting required documents;

In consultation with Communication Specialist, follows up on the production of advocacy and communication materials (e.g., films, videos, audio-visuals, etc.), and oversee the qualitative aspects of production (e.g., quality control, translations, reviews of layout and graphic design etc.) to meet standards as set out in the Communication Toolkit.

Maintains an up-to-date documentation centre for communication materials including publications, press releases and clippings, photographs, audio-visual materials, media contacts, printing and design companies, visibility items stock, etc

Supports drafting and sending out outgoing correspondence (such as press releases, greeting cards, etc);

Carries out transactions in VISION pertaining to communication-related activities;

Monitors and tracks the efficient distribution of funds and supplies that are required for effective communication activities delivery.

Impact of Results:

The efficiency and effectiveness of the support provided by the programme associate to the development, implementation and monitoring of programmes/projects facilitates the delivery of concrete and sustainable results for the respective section, which in turn enhances the offices and UNICEF’s capacity in helping the most vulnerable women and children.

Competencies and level of proficiency required (based on UNICEF Professional Competency Profiles):

Core Values

• Commitment
• Diversity and inclusion
• Integrity

Core competencies

• Communication (II)
• Working with people (II)
• Drive for results (II)

Functional Competencies:

• Analyzing (II)
• Applying technical expertise (II)
• Planning and organizing (II)
• Following Instructions and Procedures (II)

Recruitment Qualifications:

Education:

Completion of secondary education is required, preferably supplemented by technical or university courses related to the work of the organization.

Experience:

A minimum of six years of administrative or clerical work experience is required.

Language Requirements:

Fluency in English is required. Knowledge of another official UN language or local language of the duty station is considered as an asset.

• Prior work experience in the UN System/UNICEF or another international development organization is an asset.
• Prior experience and hands-on knowledge of an Enterprise Resource System (i.e. SAP) is an asset.
• Prior experience and knowledge of UN System/UNICEF policies, procedures and guidelines is an asset.
• Working knowledge in the Microsoft Suite of Products (including MS Word, MS Excel & MS PowerPoint) is highly desirable.
• UNICEF is a non-smoking organization.

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified female and male candidates from all national, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of our organisation.

Applicants should be nationals of Belarus and should submit their applications in English (a cover letter, CV and P11 form) by closing date 29 April 2018 to be eligible for consideration.

 Applications received after the closing date will not be considered. Only short-listed candidates will be contacted.