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UN Women: Reporting and Partnerships Specialist

Dakar (Senegal)

  • Organization: UN WOMEN - United Nations Entity for Gender Equality and the Empowerment of Women
  • Location: Dakar (Senegal)
  • Grade: P-3, International Professional - Internationally recruited position - Mid level
  • Occupational Groups:
    • Women's Empowerment and Gender Mainstreaming
    • Communication and Public Information
    • External Relations, Partnerships and Resource mobilization
    • Documentation and Information Management
  • Closing Date: 2018-05-07

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UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The UN Women Regional Office for West and Central Africa developed its Strategic Note as a means to operationalize the All Africa Strategy based on the specificities and priorities for the Region. In order to fulfil its role as interface between headquarters and country offices, the Regional Office will act as a Regional Hub for the provision of high-end policy advisory services, technical support, management oversight to the country offices, as well as be a Centre of Knowledge for the region.

UN-Women WCARO’s Strategic Note (SN) 2018-21 was approved by the Program Director of UN Women in December 2017. The WCARO SN is a forward-looking programmatic document that translates the UN-Women Strategic Plan 2018-2021 to the regional level and adapts it to the country/ regional context and priorities. Key priorities identified in the region are :  i) Women's Economic Empowerment.  ii) Peace, Security and Humanitarian Action.  iii) Political participation, leadership and gender-sensitive governance; and iv) Ending Gender based violence.

The Regional Office’s core functions to achieve results on GEWE are:

  • Core function I: Oversight and quality assurance processes to enhance the country programme’s effectiveness.
  • Core function II: Policy advice and technical support for the successful implementation of the Africa Strategy in WCA.
  • Core function III: build a Knowledge Management System based on accurate data and Gender-Responsive Research and Evaluation.

Under the supervision of the Deputy Regional Director, the Reporting and Partnerships Specialist will provide technical support for internal and external reporting, participate in the development and management of UN Women’s strategic partnerships and relationships with donors, from proposal drafting for resource mobilization to donors reporting final stage, as well as enhance resource mobilization capacity with research and donor intelligence in the Regional Office (RO) and the region’s Country Offices (CO) and Multi-Country Office (MCO). 

Duties and Responsibilities

Provide technical guidance to the Country Office/ Program Presence in and oversee monitoring and tracking of results against country/ regional level targets and UN Women Strategic Plan:

  • Ensure data collection and analysis from field visits are coordinated and standardized across programmes;
  • Monitor data from COs/PPs on a quarterly basis and draft regular management briefs to inform decision making;
  • Lead the review of financial reports based on contractual obligation;
  • Monitor the spending of donor funds and other programme expenditures and disbursements.

Oversee reporting of results to internal (Senior Management) and external (Executive Board, Donors) audiences:

  • Coordinate and provide technical guidance to the country office in meeting internal and external reporting requirements and deadlines, including annual reporting process;
  • Review and ensure quality assurance to donor and programme reports;
  • Review progress reports submitted by partners and provide feedback to improve quality and timeliness of reporting;
  • Ensure the availability (including collecting and maintaining) of data for country, regional and global corporate reports, mid-term reviews, and final evaluations.

Support the implementation of, regional resource mobilization strategies and initiatives:

  • Support the development and implementation of differentiated, donor fund-raising strategies, aligned and coordinated with country-level activities initiatives and outreach activities;
  • Gather information on project/programmes pipelines and corresponding resource needs through close collaboration with country-based counterparts;
  • Provide technical support to the development of project proposals in line with the UN Women’s strategy and the interest of donors;
  • Undertake ad-hoc donor studies, research, and other activities to identify funding opportunities; update the resources mobilization strategy as needs emerge.

Build trust and maintain effective relationships with donors:

  • Provide technical support to the Regional Director and other senior managers in the preparation of missions, meetings and other consultations with donors, including the preparation of notes, briefs and other materials;
  • Act as a direct entry point for donors, building institutional relationships;
  • Provide regular updates on donor profiles, databases (e.g. contacts management) and donor intelligence;
  • Identify opportunities to secure additional non-core resources;
  • Provide technical support the drafting and review of partner-specific Framework Arrangements and Cost Sharing Agreements; and the preparation of brief funding proposals and concept notes, where appropriate.

Participate in knowledge building and sharing and advocacy efforts:

  • Identify and disseminate good practices, lessons and knowledge; as identified through programme implementation, monitoring and evaluation activities;
  • Develop capacity development tools, including training materials and packages;
  • Share knowledge and enhance organizational learning among UN Women regional and field offices through the development and use of on-line tools, templates, tips, mechanisms and guidelines;
  • Monitor emerging issues that could affect partnerships and resource contributions at the national or regional levels (risk management).

Key Performance Indicators:

  • Timely and quality technical support to the programme team and donors in line with work plan;
  • Quality monitoring and reporting mechanism to ensure quality of data and limit redundancy in efforts;
  • Quality and timely systems for tracking/monitoring developed and implemented;
  • Timely targeting of funding opportunities and timely tracking of donor intelligence;
  • Timely synthesis and submission of quality and accurate reports (including Quarterly, Annual report and donors reporting);
  • Quality knowledge management tools.


Core Values:

  • Respect for Diversity;
  • Integrity;
  • Professionalism.

Core Competencies:

  • Awareness and Sensitivity Regarding Gender Issues;
  • Accountability;
  • Creative Problem Solving;
  • Effective Communication;
  • Inclusive Collaboration;
  • Stakeholder Engagement;
  • Leading by Example.

Please visit this link for more information on UN Women’s Core Values and Competencies:

Functional Competencies:

  • Strong knowledge of programme formulation and implementation and Results Based Management;
  • Ability to synthesize program performance data and produce analytical reports;
  • Strong analytical and report writing skills;
  • Good knowledge of gender equality and women's rights issues;
  • Good knowledge of UN programme management systems;
  • Strong IT skills, including databases, extranet and office software packages.

Required Skills and Experience


  • Master’s degree or equivalent in economics, business management, social sciences, public administration, international relations, communications, women's studies, or a related field is required.


  • At least 5 years of progressively responsible experience in Monitoring, Reporting, resource mobilization, and/or business development;
  • Experience in gender equality and women's empowerment;
  • Experience working with civil society organizations, international institutions and donors;
  • Experience working in the UN system is an asset.


  • Fluency in French and English is required;
  • Knowledge of the other UN official working language is an asset.


  • All applications must include (as an attachment) the completed UN Women Personal History form (P-11) which can be downloaded from Kindly note that the system will only allow one attachment. Applications without the completed UN Women P-11 form will be treated as incomplete and will not be considered for further assessment.


In July 2010, the United Nations General Assembly created UN Women, the United Nations Entity for Gender Equality and the Empowerment of Women. The creation of UN Women came about as part of the UN reform agenda, bringing together resources and mandates for greater impact. It merges and builds on the important work of four previously distinct parts of the UN system (DAW, OSAGI, INSTRAW and UNIFEM), which focused exclusively on gender equality and women's empowerment.

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UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
We do our best to provide you the most accurate info, but closing dates may be wrong on our site. Please check on the recruiting organization's page for the exact info. Candidates are responsible for complying with deadlines and are encouraged to submit applications well ahead.
Before applying, please make sure that you have read the requirements for the position and that you qualify.
Applications from non-qualifying applicants will most likely be discarded by the recruiting manager.

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